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   K   i  w  a  n   i  s   C   l  u   b  o   f   S  a  u  g  e  r   t   i  e  s  p  r  e  s  e  n   t  s
    H  u   d  s  o  n   V  a   l   l  e  y   G  a  r   l   i  c   F  e  s   t   i  v  a   l
    ™
 
Note that we had some problems lastyear with pets being brought to thefestival. For the enjoyment of all,please ensure that pets are not broughtto the field with you.Thank you.
- Page 1 -Please note Page 7, which lists important regulations regarding cooking, tents andelectric panels. For most (perhaps all) garlic growers, the only part of this page that
matters is the information about tents. Please also note the emphasis we’re placing
ongetting good, labeled garlic for braiding demonstration purposes.Failure to comply with the Town of Saugerties regulations can result in dismissal fromthe Festival grounds. And failure to provide good, labeled garlic can result in a one-year suspension from vending at the festival.
2010
Dear Garlic Grower:Enclosed please find 2010
Hudson Valley Garlic Festival™ applications (Garlic Growers andGarlic Growers Plus) for participation. Once again, this year’s festival will be a two
-day eventat Cantine Field in Saugerties, NY. We will be charging an admission fee of $10 per day.Advance tickets are available at a discount. (See www.hvgf.org for details.) Children under 12are admitted free when accompanied by an adult. The date of the event this year is September25
th
and 26
th
. Hours are 10:00 AM to 6:00 PM on Saturday and 10:00 AM to 5:00 PM onSunday.The Kiwanis Club of Saugerties has worked hard to continue to make this a unique event thatcelebrates garlic and the harvest season. Every year, the competition for booth space grows andall vendors are encouraged to ensure that all the items they offer emphasize a garlic theme. Weexpect all participants to make a conscious effort to have an attractively decorated booth.Safety is important; your tent/canopy must be securely anchored to prevent it from becoming adangerous, airborne projectile, due to the high winds that typically occur at Cantine Field in theFall.
Use of the trademark (Hudson Valley Garlic Festival™) is controlled by the Kiwanis Club of 
Saugerties. Unauthorized use will not be tolerated.All applications will be reviewed for compliance with stated guidelines prior to acceptance.We will not be allowing double booth spaces this year. No hand delivered applications will beaccepted. Applications that are incomplete will be returned.Applications should be mailed to:Bob YerinaGarlic Delite Farms142 State Route 170Little Falls, NY 13365-3812Yours truly,Bob Yerina
 
P.S. If you have any questions, please call me at 315-823-1241 between 8 AM and 8 PM.
 
 
GARLIC GROWER CONTRACTKiwanis Club of Saugerties
Hudson Valley Garlic Festival™
 
Please sign & return to the address indicated on cover letter (Pg. 1). A copy will be signed by Festival Management & returned to you for your files.THIS AGREEMENT made this _______ day of _____________ 2010
, between HUDSON VALLEY GARLIC FESTIVAL™ herein referred to as“FESTIVAL MANAGEMENT” and _____________________________ herein referred to as “GROWER” for exhibition space in the Craft area
for
the Hudson Valley Garlic Festival™ to be held on Saturday, Sept
ember 25
th
& Sunday, September 26
th
, 2010, at Cantine Field in Saugerties, NY.
Exhibition space will be 16’ x 16’. Total rental fee for the two days is $75.00
and 25 clean, medium-to-large garlic bulbs with their stalks still intact,is to be paid by GROWER. GROWER requests permission to display and sell the following SPECIFIC PRODUCTS. (List in box below.) Anyproduct or item not specified in the contract will not be allowed anytime during this contract period. SPECIFY ALL PRODUCTS IN DETAIL.(Attach additional sheet(s) if necessary. Remember to provide enough information that your products can be properly covered in the festival
 program’s index.
No grower shall have an exclusive on any product. Include photos of your booth and some of your product line. (The statement
“Same as Last Year” is not an acceptable description; you must provide description and photo.) I will have all photos at the
festival; if you wouldlike them returned to you, just ask.
NEW YORK STATE SALES TAX:
GROWER must possess a valid N.Y.S. Sales Tax I.D Number, if applicable. GROWER must provideFESTIVAL MANAGEMENT with a photocopy of a current permit issued by the N.Y.S. Sales Tax Bureau.
GROWER WILL NOT BEACCEPTED WITHOUT THIS CERTIFICATE, which you must display during Festival hours.INSURANCE:
GROWER must furnish FESTIVAL MANAGEMENT with a Certificate of Insurance with liability limit of no less than $1,000,000
and shall name Kiwanis Club of Saugerties, its directors and officers as “additional insured” and Cantine Field as the premises for the event. If 
GROWER does not carry insurance, then the AFFIRMATION AND LIABILITY RELEASE (see Page 3) must be completed and signed by theGROWER in lieu of a Certificate of Insurance.Also, GROWER will indemnify and hold harmless the HU
DSON VALLEY GARLIC FESTIVAL™,
the KIWANIS CLUB OF SAUGERTIES, itsofficers and directors, and The Town of Saugerties from all claims arising from any act of omission of the GROWER.I have read the accompanying Guidelines, Rules, & Regulations and agree to abide by them. I further understand that the participation fee is non-refundable and that the Festival is held rain or shine.
Please fill in the information below. If you are selected to participate, we will include information about your business in the festivalprogram. Please check here if you want this information to appear on our Web site as well.. (PLEASE PRINT)
BUSINESS:__________________________________ OWNER:______________________________________STREET ADDRESS: __________________________ STREET ADDRESS: ____________________________CITY/STATE/ZIP: __________________________ CITY/STATE/ZIP: ____________________________TELEPHONE: _______________________________ TELEPHONE: _________________________________WEB SITE: ________________________________ EMAIL ADDRESS: _____________________________# OF ADMISSION PASSES REQUIRED: _________ # OF VEHICLE PASSES REQUIRED: ______________________________________________ TITLE:____________________________ DATE: ______________SIGNATURE (OWNER)
CHECKLIST. Please include:
 
Contract
 
Affirmation & Liability Release
 
Vendor fee
 
Check payable to “Kiwanis Club of Saugerties”
 
 
ALL DOCUMENTS (plus the full participation fee) MUST BE RECEIVED BY JULY 1, 2010. You will receive a response by August 1, 2010 or soonthereafter. Submission of application does not guarantee acceptance.
 
Photocopy of Sales Tax
 
Certificate of Insurance
 
Signed Copy of Rules & Regulations- Page 2 -
 
 ALL DOCUMENTS (plus the full participation fee) MUST BE RECEIVED BY JULY 1, 2010. You will receive a response byAUGUST 1, 2010 or soon thereafter. Submission of application does not guarantee acceptance.
“GARLIC GROWER PLUS” CONTRACT
 Kiwanis Club of Saugerties
Hudson Valley Garlic Festival™
 
Please sign & return to the address indicated on cover letter (Pg. 1). A copy will be signed by Festival Management & returned to you for your files.THIS AGREEMENT made this _______ day of _____________ 2010
, between HUDSON VALLEY GARLIC FESTIVAL™ herein referred to as“FESTIVAL MANAGEMENT” and _____________________________ herein referred to as “GROWER PLUS” for exhibition spac
e in the Craft
area for the Hudson Valley Garlic Festival™ to
be held on Saturday, September 25
th
& Sunday, September 26
th
, 2010, at Cantine Field in Saugerties,NY.
Exhibition space will be 16’ x 16’. Total r 
ental fee for the two days is $200.00 and is to be paid by GROWER PLUS. GROWER PLUS requestspermission to display and sell the following SPECIFIC PRODUCTS. (List in box below.) Any product or item not specified in the contract will notbe allowed anytime during this contract period. SPECIFY ALL PRODUCTS IN DETAIL. (Attach additional sheet(s) if necessary. Remember to
 provide enough information that your products can be properly covered in the festival program’s index.
No grower shall have an exclusive on anyproduct. Include photos of your boo
th and some of your product line. (The statement “Same as Last Year” is not an acceptable description; you
must provide description and photo.) I will have all photos at the festival; if you would like them returned to you, just ask.
NEW YORK STATE SALES TAX:
GROWER PLUS must possess a valid N.Y.S. Sales Tax I.D Number, if applicable. GROWER PLUS mustprovide FESTIVAL MANAGEMENT with a photocopy of a current permit issued by the N.Y.S. Sales Tax Bureau.
GROWER PLUS WILL NOTBE ACCEPTED WITHOUT THIS CERTIFICATE, which you must display during Festival hours.INSURANCE:
GROWER PLUS must furnish FESTIVAL MANAGEMENT with a Certificate of Insurance with liability limit of no less than$1,000,000 and shall name Kiwanis Club of Saugerties, its direct
ors and officers as “additional insured” and Cantine Field as the premises for the
event. If GROWER Plus does not carry insurance, then the AFFIRMATION AND LIABILITY RELEASE (see Page 3) must be completed andsigned by the GROWER Plus in lieu of a Certificate of Insurance.
Also, GROWER Plus will indemnify and hold harmless the HUDSON VALLEY GARLIC FESTIVAL™
, the KIWANIS CLUB OF SAUGERTIES,its officers and directors, and The Town of Saugerties from all claims arising from any act of omission of the GROWER PLUS.I have read the accompanying Guidelines, Rules, & Regulations and agree to abide by them. I further understand that the participation fee is non-refundable and that the Festival is held rain or shine.
Please fill in the information below. If you are selected to participate, we will include information about your business in the festivalprogram. Please check here if you want this information to appear on our Web site as well.. (PLEASE PRINT)
BUSINESS:__________________________________ OWNER:______________________________________STREET ADDRESS: __________________________ STREET ADDRESS: ____________________________CITY/STATE/ZIP: __________________________ CITY/STATE/ZIP: ____________________________TELEPHONE: _______________________________ TELEPHONE: _________________________________WEB SITE: ________________________________ EMAIL ADDRESS: _____________________________# OF ADMISSION PASSES REQUIRED: _________ # OF VEHICLE PASSES REQUIRED: ______________________________________________ TITLE:____________________________ DATE: ______________SIGNATURE (OWNER)
CHECKLIST. Please include:
 
Contract
 
Affirmation & Liability Release
 
Vendor fee
 
Photocopy of Sales Tax
 
Certificate of Insurance
 
Signed Copy of Rules & Regulations- Page 3 -
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