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Check List for Development of an Intranet Site
This is the process that you must undertake when you are setting up a new intranet site, orextensively upgrading an existing site.
Phase/Objective
 
Task
 
Checklist
 
1. Planning
 Goal: Complete a planDefine the project owner Project owner definedDefine goals and limitations Goals and limitations definedDefine project team Project team definedDefine time frameTime frame definedPlan in place
2. Content and functionality
 Goal: Complete informationarchitecture, navigation and contenttemplatesPrepare workshop Workshop plannedComplete workshop Workshop completedQuality control workshop afterthe factSum up workshop with reportthat includes sketches ofarchitecture, navigation andcontentReport in placeCirculate the report amongdecision-makersReceive feedback and makenecessary changesEstablish consensus around thereport in the organizationReport approved by all relevantpartiesA report that includes an informationarchitecture, navigation and contenttemplates in place
3. Establish information owners
 Goal: Determine who shall haveresponsibility for uploading andmaintaining information on thepages or in the sectionsMake an information ownershipmatrix based on results from theworkshopInformation owner matrix completeEnsure that all relevant peopleunderstand their responsibilitiesvis-a-vis the information ownermatrixInformation owner matrix recognizedby staff and acceptedClarify which resources arenecessary for publishing andmaintenanceResources clarifiedEnsure that the necessarypositions and work force isavailable to take on each taskManagement accepts allocation ofresources
 
 Complete in-house training onmaking and adapting content forwebInternal training completedEverybody in the organization knowshis or her role with respect to the newintranet, and has received formalauthorization to fulfill the new role
4. External orders
 Goal: Make orders for necessarytechnical solutions and designsolutionsRedevelop the contents in thereport from phase 2 into atechnical specification documentand a creative briefTechnical specification and creativebrief in placeIdentify possible suppliers Possible suppliers identifiedSend out requests for bids Requests for bids sent outConsider the offers fromsuppliersChoose a supplier Supplier chosenPlace the order Order placed
5. Implementation
 Goal: Fill the technical solution withcontent, implement designtemplates and begin using theintranetBuild up a new structure in thenew solutionStructure built upImplement templates in the newsolutionTemplates implementedLog editorial users into thesystemEditorial users logged onComplete in-house course inuse of the systemIn-house course completedPlace content in databaseContent published (by respectiveinformation owners)Test to ensure that the technicalproperties, design and contentfunction according to planApprove external suppliersIntranet is operational and full ofcontent
6. Launch
 Goal: Draw attention toestablishment of new intranetPlan launch activityLaunch activity plannedEstablish budget for launchactivity and get approval forcostsBudget for launch activity approvedComplete launch activityLaunch activity completedIntranet is "officially launched" and inuse
7. Operations
 Goal: Ensure that the intranet is
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