PROJECT MANAGEMENT QUESTIONS
This is a list I refer to regularly.
Initial Project Fact Finding
Write A List Of People Who Will Have Information You'll Need & The Types Of InformationThey're Likely to Have.Build Rapport With Them By Reflecting Their Preferred Communication Style.Prepare At Least One Open And One Closed Probe For Every Topic You Plan To Address.Gather Information Until You're Sure About The Project's (1) Purpose, (2) Outcome, (3) Value,(4) Potential Problems, (5) Your Responsibility & Authority, (6) The Budget & (7) TheDeadline.
Getting Enthusiastic Help From Participants
Start Building Your Overall Influence Foundation By Sincerely & Proactively Developing ASupportive Network.Mini-Max Participant Outcomes You'd Prefer & You'd Need, Then Mini-Max A Range Of Commitment You'll Request.Use Priority & Ability Probe Information To Determine Whether A Potential Participant NeedsTelling, Selling, A Delegated Task Or Coaching/Training To Succeed.
Planning The Project
Get People Involved In The Early Planning Stages Of Your Projects.Explore Creative Solutions When Risk Is Low And Upside Potential Exists.Develop Draft Goal & Milestone Sequences As Early As Possible To Focus Project Team Input.Prepare Project Charts That Reveal Enough Detail So You Can Effectively Spot PotentialTrouble & Proactively Manage Key Dependencies.
Prime Mover Review Meetings
Keep Your Project Prime Mover Up To Speed On Results & Plan Variances.Prepare An Agenda & Objective(s) For Every Project Review Meeting (Initial, Periodic &Emergency).Avoid Meetings When Another Method Will Yield The Same Or A Better Result.Make Time To Prepare For & Follow Through On All Project Meetings.Have The Tact & Courage To Exhort, Present, Control, Summarize & To Ask For SpecificAction/Resource Commitments.
Time Management For The Project Manager
Load Your Planner With All Key Activities And Outcome Dates. Refer To It Before Saying"Yes" To Anyone.Prioritize Planned Activities &, When Asked For Help, Clarify, Calibrate, Compare & Either Challenge or Cooperate To Protect Your Plan.Use Milestones To Reduce Procrastination; Hand Off Results When They're "Business Ready"To Control Perfectionism; Use The Next Response Rule To Improve Listening.Influencing Participants & Prime MoversAnticipate Project Changes & Influence People To Keep Your Project On Line.