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What Is Parliamentary Procedure?
It is a set of rules for conduct at meetings, that allows everyone to be heard and to makedecisions without confusion.
Why is Parliamentary Procedure Important?
Because it's a time tested method of conducting business at meetings and public gatherings. Itcan be adapted to fit the needs of any organization. Today, Robert's Rules of Order newlyrevised is the basic handbook of operation for most clubs, organizations and other groups. So it'simportant that everyone know these basic rules!Organizations using parliamentary procedure usually follow a fixed order of business. Below is atypical example:1.
 
C
all to order.2.
 
Roll call of members present.3.
 
Reading of minutes of last meeting.4.
 
Officers reports.5.
 
C
ommittee reports.6.
 
Special orders --- Important business previously designated for consideration at thismeeting.7.
 
Unfinished business.8.
 
 New business.9.
 
Announcements.10.
 
Adjournment.The method used by members to express themselves is in the form of moving motions. A motionis a proposal that the entire membership take action or a stand on an issue. Individual memberscan:1.
 
C
all to order.2.
 
Second motions.3.
 
Debate motions.4.
 
Vote on motions.There are
f 
our Basic Types o
f 
Motions:
 Main Motions: The purpose of a main motion is to introduce items to the membership for their consideration. They cannot be made when any other motion is on the floor, and yield to privileged, subsidiary, and incidental motions.Subsidiary Motions: Their purpose is to change or affect how a main motion is handled, and isvoted on before a main motion.
 
P
rivileged Motions: Their purpose is to bring up items that are urgent about special or importantmatters unrelated to pending business.Incidental Motions: Their purpose is to provide a means of questioning procedure concerningother motions and must be considered before the other motion.
*N
ote:
in this paper: ³Speaker´ with a capital ³s´ refers to the officer of Speaker of the Senate or the holder of that office; whereas, ³speaker´ lower case refers to any Senator whom has the floor at the time (i.e.:
is speaking 
)
.
 How are Motions Presented?
y
 
F
irst, obtaining the floor 
y
 
Then, wait until the last speaker has finished.
y
 
W
ait until the Speaker/
C
hairman recognizes you.
y
 
Make Your Motion
y
 
Speak in a clear and concise manner.
y
 
Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move thatwe do not ..."
y
 
W
ait for Someone to Second Your Motion
y
 
If there is no second to your motion it automatically fails, without debate
y
 
The Speaker/
C
hair states Your Motion
y
 
The Speaker/
C
hair will say, "it has been moved and seconded that we ..." Thus placingyour motion before the membership for consideration and action.
y
 
The membership then either debates your motion, or may move directly to a vote.
y
 
Once your motion is presented to the membership it becomes "assembly property", andcannot be changed by you without the consent of the members.
y
 
The time for you to speak in favor of your motion is at this point in time, rather than atthe time you present it.
y
 
The mover is always allowed to speak first.
y
 
All comments and debate must be directed to the Speaker/
C
hair 
y
 
K 
eep to the time limit for speaking that has been established.
y
 
The mover may speak again only after other speakers are finished, (at the discretion of the Speaker/
C
hair 
)
 
y
 
P
utting the Question to the Membership
y
 
The
C
hairman asks, "Are you ready to vote on the question?"
y
 
If there is no more discussion, a vote is taken.
y
 
On a motion to move the previous question may be adopted.Voting on a Motion:
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