Oracle Inventory Basic Setup Labs

E-Business Suite R12

These labs were prepared for the purpose of demonstrating basic Inventory functions. Created By Edgar Arroyo
December 12, 2005

Updated by Daniel Newman, Rodrigo Castro

November 9, 2008

PREFACE
These labs were prepared for the purpose of demonstrating basic Inventory functions. They were developed to assist an applications support analyst by: Providing an introduction to navigating through Inventory application forms Listing initial step by step instructions for data entry within the Inventory application to familiarize a support analyst with the features and functions of common Inventory movements and application maintainance Demonstrating various support tips for Oracle Applications, while performing common form Oracle functions such using the List of Values feature, submitting concurrent requests, and general System Administrator functions (System Administrator Responsibility) Performing common inventory functions that all customers perform, such as defining and maintaining items, issuing and receiving stock (items) into inventory, and performing stock (item) replenishment. Reinforcing Inventory concepts and functional issues that were discussed during class lectures As a source of reference for future support issues that may arise

Feel free to do these labs as often as you want. Experiment, change an item attribute, initialize a cycle count in a different fashion or define items with greater inventory controls. If some of the terms mentioned here are unfamiliar to you, before the week is out, they may just become part of your daily vocabulary while working in the support environment. Remember; dont be afraid to make a mistake, YOU are here to learn. The Labs can be performed on any release instance that has the Vision Demonstration Database installed. s However, several of the labs may not be able to be completed due to the flexibility of implementing Oracle Applications. Examples would be - Different item attribute settings em - Different organization parameters - Data that may not exist
Should you have any questions, please contact edgar.arroyo@oracle.com . If you find any inconsistencies within this do document, please email edgar.arroyo@oracle.com .

Table Of Contents

LAB 1 LAB 2 LAB 3 LAB 4 LAB 5 LAB 6 LAB 7 LAB 8 LAB 9 LAB 10 LAB 11 LAB 12 LAB 13 LAB 14 LAB 15 LAB 16 LAB 17 LAB 18 LAB 19 LAB 20 LAB 21 LAB 22 LAB 23 LAB 24 LAB 25 APPENDIX A

Setup: Inventory Structures Setup: Units of Measure Setup: Item Attribute Control Using Status Codes Using Categories and Category Sets Item Templates & Items Copy Items: Relationships, Cross References, Manufacturers Part Numbers Item C Catalog Groups Performing Item Searches Inventory Controls Using Stock Locators Inventory Controls Item Revisions Inventory Controls Using Lot Control Inventory Controls Using Serial Numbers Creating Custom Transaction Sources Sources\Types Performing Inventory Transactions Processing Return Material Authorizations (RMA) Perform Receiving Transactions (Purchasing) (Purchasing) Implementing ABC Analysis Implementing Cycle Counting Physical Inventories Performing 2nd Day Cycle Counting Initializing Forecasts and Forecasts Sets Using Reorder Point Planning for replenishment Planning Using Min Min-Max Planning for replenishment Available to Promise (ATP) Navigation Hot Keys

LAB 1 - Inventory Structures

NOTE: For all Labs, the value -XX denotes the student initials or first name. XX-

- Application Navigation path - Button - Menu navigation path

Log on to Oracle Applications. User: <userid> Password: <password> Responsibility: Inventory or Manufacturing, Vision Operations (USA)

1. Create New Organizations Inventory> Setup> Organizations> Organizations Enter Organization Name (XX-organization1 organization1) Type: Plant Location: M1- Seattle Internal or External: Internal Save

2. Create a Location for this Inventory Organization Inventory> Setup> Organizations> Locations Enter Location Name: XX-Location1 Description: <enter description> Address Details TAB Enter Address Shipping Details TAB Take all defaults Other Details TAB No information to enter Save Enter Organization Classification

Inventory> Setup> Organizations> Organizations Enter Organization Name (XX-organization1 in the Find Organization window organization1) Click Find Under Organzation Classifications Section, put your cursor in the Name field. Select Inventory Organization using the List of Values (LOV, Control L or to the right of the field) Select enabled checkbox Save. Click on the Others button.

Enter the Accounting Information Enter Set of Books, Legal Entity, and Operating Unit = (Vision Operations) Save Enter Inventory Information Enter thefollowing: Organization Code = <XXX> Item Master Organization = Vision Operations Calendar Vision01 Under the Costing Information Tab: Costing Method = Standard Transfer to GL = Yes Enter Material Account and other accounts Under the Revision and Lot Control Tab: Serial Number uniqueness = within inventory items Enter Serial Number Prefix <XX> Enter Starting Serial Number, 000001 In the Others TAB Enter all the required accounts Save ________________________________________________________________

3.

Define Subinventories Setup>Organizations>Subinventories

Click on the New button Name: XX-subinv Description: XX-(your Name) Locator Control: At Item Level

Note: Accept all other field defaults Create at least three subinventories Use Existing Inventory Save

LAB 2 1.

Units of Measure

Define a Unit of Measure class and new base Unit of Measure (UOM) for your UOM class. This new base UOM will then be used as a default for items you will be defining in later labs. Setup>Units of Measure>Classes Add a new UOM Class Name XX-QTY Save (Ctrl S) Description XX Quantity Base Unit XX-Each UOM EXX

Note: By entering XX-Each in the base unit field, you have effectively just defined a new UOM.

Add 2 non-base units of measure for you new UOM class, XX-Qty. base Click on the Unit of Measure button ((if you are at the Navigator, then chose Setup>Units of Measure>Conversions Notice that your base unit already has a conversion defined for it - Since this is a base unit, the otice conversion rate will always have a 1 to 1 relationship with itself.

Add a new UOM Class Name XX-Dozen XX-Gross Unite of Measure DXX GXX Description XX-Dozen XX-QTY XX-Gross XX-QTY

Save

3.

Add conversion rates between your base unit of measure and your 2 non base units of measure. non-base Click on the Conversions button (if you are at the Navigator, then chose Setup>Units of Measure>Conversions Add conversions between your base unit and non non-base units. Choose your non-base unit of measure for XX-Dozen, and enter the appropriate conversion rate: base , - Use List of Values (LOV) icon and select XX-Dozen, OR - Use the CTRL L key to display LOV and select XX-Dozen, OR - Enter a partial value and the use the <tab> key to display the LOV and select XX-Dozen XX Enter the conversion rates for dozen - 12 Add another UOM Conversion Choose your non-base unit of measure for XX-Gross, and enter the appropriate conversion rate: base , - Use List of Values (LOV) icon and select XX-Gross, OR f - Use the CTRL L key to display LOV and select XX-Gross, OR - Enter a partial value and the use the <tab> key to display the LOV and select XX-Gross XX Enter the conversion rates for gross - 144 Save

LAB 3

Status Codes

1. Define a new Status Code for your items. Items that will be defined using this status code will always have the following attributes enabled: Be allowed to be placed on a Bill of Material Be available to be the purchasing module Stockable in Inventory Be transactable in Inventory

Setup>Items>Status Codes Name: XX-Status Description: XX My new status (Tab to move to each attribute. Clicking on the CHECK BOX sets the attribute control value=YES.) BOM Allowed Build in WIP Customer Orders Enabled Internal Orders Enabled Invoice Enabled Transactable Purchasable Stockable 2. Define a new item called XX-item item. Items>Master Items Yes No No No No Yes Yes Yes

Name XX-item

Description XX - My item

Click on the top Menu click on Tools Click on Copy From Template: Purchased Item (use the LOV icon OR Use the CTRL L keys OR Enter a partial value and press the tab to display a list to chose from)

Click on Apply, then Done Save (Ctrl S) Should you be asked for your Units of Measure (UOM) sele <XX-Each> select Determine some of your item attributes. From the top menu, chose Tools > Find Attributes OR Choose the appropriate attribute group from the Alternative Region, and write down the valu for values the following item attributes: Group Item Attribute Value MAIN INVENTORY Item Status Transactable Stockable _____________________ _____________________ _____________________

ORDER MANAGEMENT

Customer Orders Ena Enabled Internal Orders Enabled

_____________________ _____________________ _____________________ _____________________

INVOICE WORK IN PROCESS 3.

Invoice Enabled Build in WIP

Change the Item Status item attribute from its current value to your new status code, XX-Status From the Main region put your cursor on the Item Status field Click on the icon for List of Values OR Use the CTRL L keys OR Enter a partial value and press the tab to display a list to chose from) ress Choose XX-Status Save In the Order Management alternative region try to change the Customer order Enabled item attribute back to yes. What happened and why did it happen? _______________________________________________________________________________ In the WIP alternative region, change the item attribute WIP ALLOWED to be Not Enabled What happened and why did it happen? _______________________________________________________________________________ _______________________________________________________________________________

Name 1 of the 2 ways discussed during class lecture that will enable you to update these 2 attributes. 1. _____________________________________________________________________________ 2. __________________________ __________________________________________________ _______________________________________________________________

4.

Assign your new item to Seattle Manufacturing (M1). Save

Items>Organization Items From the organizational item form, Click on the top Menu under Tools Click on Item costs Item: XX-item Click the Find button When the Item cost Summary form appears, Click the Costs button You may receive a forms error pop up box stating: FRM-40350: Query caused no records to be retrieved 40350: Click ok OR You will have a default record for cost element=ma element=material overhead and subelement= Purchasing - delete this record, select OK, and then save the transaction and add the following: Cost Element MATERIAL Subelement Material Basis Item Rate or Amount 5

You can also navigate to the Item Costs form by: Costs>Item Costs

LAB 4 1.

Item Attribute Controls

Determine the attribute group name and the control level (Master \ Organization) of the following attributes settings for your Organization ( (XX-organization1): Setup>Items>Attribute Controls Attribute Name BOM Item Type Cost of Goods Sold Customer Ordered Inspection required Lot control Group Name _______________ _______________ _______________ _______________ _______________ Controlled At: ___________________ ___________________ ___________________ ___________________ ___________________

Inventory item Min-Max Maximum quantity 2.

_______________ _______________

___________________ ___________________

Define your item XX-item1 in the master organization you created ( (XX-organization1): organization1): Items>Master Items Query enter (F11).

Key in item number: XX-item1 OR Enter a partial value and the wildcard character (%) XX-%% and then use the down arrow key until iteM XX-item1 is displayed in the item name field Query run (Ctrl F11) From the Main region get the Item Status code. ___________________ From the alternative regions choose the appropriate region to display and then record the values of the following item attributes (if the box is checked, consider the attribute Enabled or set to Yes; if unchecked, consider the attribute NOT enabled or set to No). NOT Attribute Inventory Item WIP Supply Type Lot Control Costing Enabled Inv. Planning Method Default Shipping Org Purchasable User Item Type ALT Region _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ Value _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________

3. Determine the actual item attribute values for item XX-item1, in the organization created. Items>Organization Items Item: XX-item1 Click then Find button Attribute Inventory Item WIP Supply Type Lot Control Costing Enabled Inv. Planning Method Default Shipping Org Purchasable User Item Type

ALT Region _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________

Value _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________

LAB 5

Categories and Category Sets

ENSURE YOU ARE IN Organization Seattle Manufacturing (M1) Enter Inventory > Setup > Flexfields > Key > Values

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In Find Key Flexfield Structures field, Enter Item Categores Under Dependent Segment, Enter Class Click Find Under Values, Effective enter XX desk (Use Control Down Arrow to add a new row) XX-desk 1. Define 3 new categories Setup>Items>Categories>Category Codes Click on the New button Structure Name: Item categories Category: (Click on the Edit icon to open the Item Categories key flexfield window) Family: Class: XX-desk XX-brown

Click on the OK button Description: XX-brown desk Tab to the next line, and add your second category code Structure Name Item categories Category XX-chair.brown Description XX-chair.brown

Tab to the next line, and add your third category code (use either method above for data entry) Structure Name Item categories Save 2. Define a Category Set and include your 3 new category codes as the only valid categories you can the use when you assign items to your category set. Setup>Items>Categories>Category Sets Name: XX XX-SET Description: <last name Items Set last name> Flex Structure: Item Categories Controlled at: Organization level Default Category: % <tab> (choose one of your categories you defined) Enforce List of Valid Categories = Yes Save 3. Add your remaining 2 categories to you category set, so that when you update an item with your en category set, they will be the only categories you can choose from: Click on Categories field below Enforce List of Valid Categories. Wait for the hourglass to change back to a cursor pointer. Family XX-car car Class XX-brown Description XX-brown car brown

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Notice that the default category you entered for your Category Set has been placed in the valid list. This is because the default category for a category set must be a valid ca category whenever you assignyour category set to an item.

Add a new category code to your category set set: Enter a % and then use the <tab> to display LOV for category code combinations. Choose one of the category code combinations you just defined, (except the default of course) and then repeat this step a second time to chose your other category code you defined. hose Save

3. Assign one of your category codes to your item XX-item Click on the Assign button

Item:
Save

XX-item

Category: Use % and then <tab> key and then choose a category code

LAB 6

Item Templates & Item Copy

1. Create an item template with 8 attributes enabled. Setup>Items>Templates Click on the New button Template: XX-sell Description: XX-items for sale items Select the appropriate Group from the alternative region. Group Main Attribuite Primary UOM User Item Type Item Status Inventory Item Cycle Count Enabled Costing Enabled Inventory Assest Customer Ordered Customer Orders Enabled Value XX-Each Finished Good XX-Status YES YES YES YES YES YES

Inventory Costing Order Management

Save after each Tab/Group 2. Define a new item using your template Items>Master Items

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Item: Description:

XX-item2 Created from my template

Click on the top Menu under Tools Click on Copy From Template: XX-sell Click on Apply then Done Save How did the item attribute User Item Type under the Main alternative region get set to Finished Good?_____________________________________________________________________________ Is your new item able to be purchased? ________ Why\Why not? _______________________________________________________________________ ____________________________________________________________________

Can you disable the costing enabled item attribute for this item?

_____________

Why\Why not?________________________________________________________________________ Why Increase the operating functionality of your item by updating the item attributes that enable an item to be ncrease that purchased. Either applies the Purchased Item Template, OR update the appropriate item attribute. Save Why did the item attribute User Item Type under the Main alternative region change from Finished Type Good to Purchased Item?___________________________________________________________________________ ___________________________________________________________________________

3.

Assign your new item to Seattle Manufacturing (M1) and Boston Manufacturing (M2) organization organizations. Then assign your category set to your item in both organizations. Either do this from the master organization, then from the top Menu under Tools, organization assignment, org attributes button, and when the organization items form appears, use the top Menu under Tools, categories; OR use the organization items form, then the top Menu under Tools, categories, OR use the category sets form, Assign button and assign your category set to both organization items. If you need help, please ask. Also, update the frozen cost for item XX-item2 in org M1, Seattle Manufacturing. If you need help with this step, see Lab 4, step 5. Save

4.

Define another item by copying item XX-item2. This item will have the exact same attributes . enabled that item XX-item2 has enabled Add a new record Name XX-item3 Description item copied from XX-item2

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Click on top Menu under Tools Click on Copy From Item: XX-item2 (Note: Ensure that you are only copying an item, and that the template field does not have a value.) Click on Apply then Done Save

5. 3

Assign your new item to Seattle Manufacturing (M1) and Boston Manufacturing (M2) organizations. Then assign your category set to your item in both organizations. If you need help, please see step of this lab. Save

6. You are going to copy an existing item and apply a template at the same time. Does the copy item occur first or does the template get applied before the item is copied? (Hint: you must have a value in the template field and the item field on the copy pop-up window. If you are up not sure of the answer, try defining a new item and applying a template and copying another item!!)

LAB 7 1.

Item Relationships

Define a substitute relationship between XX-item2 and XX-item3. - Ensure you are in the Master te Organization, V1 Items>Item Relationships Click on New button From Item XX-item2 Save To Item XX-item3 item3 Type Substitute Reciprocal Yes

2. Define a customer cross-reference type and assign one of your items to the type. reference
Items>Cross References Type XX-xref Save Click on Assign button Item XX-item Save 3. Define a new Manufacturer to the system. Applicable to all Orgs DO NOT CHECK BOX Org M1 Value XX-brown set Description Include in set Description XX-include in set

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Items> Manufacturers Part Numbers>By Manufacturers Manufacturer XX-USA Parts Save 4. Enter the Manufacturers Part Numbers for your items: XX-item and XX-item2. Items>Manufacturers Part Numbers>By Items Click on New button Manufacturer: XX-USA Parts Add the following information: Manufacturer Part USA-XX01 USA-XX02 Save NOTE: You can also navigate to this same form using: Items> Manufacturers Part Numbers>By Manufacturers Query manufacturer if not listed, then click the button Button Parts Item XX-item XX-item2 Description XX-Manufacturer

LAB 8 1.

Item Catalog Groups

Define a new item catalog group with 4 descriptive elements. This catalog will be used to capture additional information that you would like to search for when generating purchase orders or to search for items with similar characteristics (descriptive elements) Setup>Items>Catalog Groups Name: Description: XX-Automobile Automobile XX-auto

Click on the Details button and add the following catalog sequences Seq 1 2 3 4 Save 2. Define 2 new items XX-Van and XX-Car, assign your catalog group, XX-Automobile to these items. Automobile Name Type Make Model Color Description Type Make Model Color Req. Yes Yes Yes Yes Description Default Yes Yes Yes Yes

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Items>Master Items Name: Description: XX-Car My XX-My automobile

Click on the on the top Menu under Tools Click on Copy From Template: XX-sell (use the LOV icon, CTRL L, or enter a partial value and press the tab to display a list to chose from) Click on Apply, then Done Save Item: Description: XX-Van XX-other

Click on the top menu under Tools Click on Copy From Item: XX-Car Click on Apply, then Done Save Click on the top Menu under Tools Click on Catalog Catalog Group: XX-Automobile Automobile Name Type Make Model Color Value Van Honda Odyssey SE Silver

Click on Update Description button Save Close Item Catalog window

Notice that the item description for XX-Van has been updated to include the additional descriptive e elements from the catalog group. You should see XX-My other.Van.Honda.Odyssey SE.Silver My

2. Now, perform the same catalog assignment for item XX-Car, changing the values for the catalog e group descriptive elements to the information below, but DO NOT UPDATE DESCRIPTION. DESCRIPTION Either use the up key to get to the previous record OR Query entry (F11) Item: XX-Car OR a partial value and wildcard ( (XX%)

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and then press the tab key to display a list to choose from Query run (Ctrl F11) Click on the top Menu under Tools Click on Catalog Catalog Group: XX-Automobile Automobile Name Type Make Model Color Save Close Item Catalog window Value 4 Door Honda Accord LE Red

Notice that the item description for XX XX-Car has NOT been updated to include the additional descriptive de elements from the catalog group. It still reads XX XX-My automobile, but the descriptive elements are still attached to the item for searching, since the iytem catalog was assigned to the item.

LAB 9

Item Searches

Perform various item searches to familiarize yourself with form functionality 1. Use the Item Search form to find substitute parts for item XX-item2. Items>Item Search Organization: M1 Click on alternative region and choose Item Relationship Type: S and then the <tab> key OR click the and select Substitute Item: XX-item2 Click on Find button to view search results Was anything returned after you clicked the Find button? ______ Why\Why not? ______________________________________________ 2. Use the Item Search form to find the cross cross-reference part for item XX-item within organization M1 Items>Item Search Organization: M1 Ensure alternative region has Cross References displayed Cross Reference Type: XX XX-xref Value: XX XX-brown set Click on Find button to view search results Was anything returned after you clicked the Find button? _______ Why\Why not? _________________________________________ ______________________________________________

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3.

Use the Item Search form to find the cross cross-reference part for item XX-item within organization M2. Organization: M2 Click ok after the following message appears: APP-05197: Changing organization will clear associated queries 05197: Ensure alternative region has Cross References displayed Cross Reference Type: XX-xref xref Value: XX-brown set brown Did the system allow you to enter value: XX-brown set Why\Why not? ________

______________________________________________

4. Use the Manufacturers Part Numbers form to find a manufacturer for part XX-item2 Items>Manufacturers Part Numbers>By Items Item: XX-item2 Click on Find button to view search results Was anything returned after you clicked the Find button? ______________________________________________ 5. Use the Manufacturers Part Numbers form to find parts manufactured by XX-USA Parts USA Items>Manufacturers Part Num Numbers> By Items Manufacturer: XX-USA Parts Click on Find button to view search results OR Items>Manufacturers Part Numbers>By Manufacturers Manufacturer: XX-USA Parts, click the Parts button USA With cursor placed on

6. Use the Item Search form to find items that have specific descriptive elements for your catalog group, XX-Automobile within organization V1 Organization: V1 Click ok after the following message appears: APP-05197: Changing organiz 05197: organization will clear associated queries Ensure alternative region has Item Catalog displayed Catalog: XX-Automobile Press the tab key Name: Make Value: Honda Name: Model Value: Accord LE Click on Find button to view search results Was anything returned after you clicked the Find button? _____________ ing Why\Why not?__________________________________________________________________ __________________________________________________________________

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7. Use the Item Search form again to find items that have a specific descriptive element for your catalog group, XX-Automobile within organization V1 Organization: V1 Click ok after the following message appears: APP-05197: Changing organization will clear associated queries 05197: Ensure alternative region has Item Catalog displayed Catalog: XX-Automobile Press the tab key Name: Make Value: Honda Was anything returned after you clicked the Find button? _____________ Why\Why not?___________________________________________________________________ ___________________________________________________________________

LAB 10

Inventory Co Controls: Item Locators

What is the organization level locator control option for Seattle Manufacturing (M1) or your organization XX-organization1? __________________ ____________________________ Inventory>Setup>Organizations>Parameters

2. What is the locator control option for each of the following subinventories in the Seattle Manufacturing (M1) organization? __________________ ____________________________ Inventory>Setup>Organizations>Subinventories Click on the Open button Query Enter (F11) Name: XX-SUBINV Enter a partial value with a wildcard ( (XX%) or your subinventories

Engineer

_________________

Query Enter (F11) Name: Restricted OR Enter a partial value with a wildcard ( (Res%) Query Run (Ctrl F11) Restricted ____________________ __________

Are there any locators defined for this subinventory? How did you determine if there were locations defined? termine

_____________________________________________________________

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3. Define an item that uses locator control so you can track specific quantities of this item in specific locations in your subinventory Items>Master Items Item XX-track Description Locator Controlled item

Click on the top Menu under Tools Click on Copy From Template: Purchased Item Click on Apply and then Done Click on the Alternative Region: Inventory Locator Control: Dynamic Entry Save Assign your new item to Seattle Manufacturing (M1) and Boston Manufacturing (M2) organizations. Then assign your category set to your item in both organizations. If you need help, please refer to Lab 6, step 3. Note: If you havent yet created Subinventory XX subinv you will need to do this before the next step. d XX-subinv Inventory>Setup>Organizations>Subinventories Under Name enter XX-subinv Under Description Enter XX Subinventory, Status = Active Define 6 specific locations (locators) within your subinventory. This will be a two step process to ocators) show a user 2 of the 3 different methods that stock locators can be defined to the Oracle Inventory Application. Inventory>Setup>Organizations>Stock Locators Ensure you have switched organizations (if necessary) Click on the New button Click on the Edit icon to pop the stock locator key flexfield and enter the following three segment values Row XX Rack 101 Bin XX Description 101 Locator Subinventory XX-subinv Status Active

Locator:

5.

Define your last 3 stock locators for your subinventory.

Inventory>Setup>Organizations>Subinventories Click the Flashlight icon and select subinventory XX-subinv OR run a query for subinventory XXsubinv. Click on the Locators button, and enter the following stock locators: \

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Locator: Locator: Locator: Locator: Locator:

Row XX XX XX XX XX

Rack 102 103 104 105 106

Bin XX XX XX XX XX

Description 102 Locator 103 Locator 104 Locator 105 Locator 106 Locator

Save and return to the Navigator.

Notice that the subinventory automatically defaulted for each locator enter - this is because you are entered defining stock locators while using the Subinventories form, for a specific subinventory. .

6. Use the Miscellaneous Transaction, Miscellaneous Receipt to receive 50 dozen units of item XX-item Inventory>Transactions>Miscellaneous Transaction Miscellaneous Date: (Accept default) Type: Miscellaneous Receipt (use CTRL L, List of Values icon, or type in a partial value) Click on the Transaction Lines button Item XX-item Save 7. Verify that the system performed you unit of measure conversion correctly for you receipt transaction for item XX-item. On-hand, Availability>On-hand Quantities hand Organization: M1 Item: XX-item Click on Find What is the Total Quantity for your item, XX-item? ____________ Is this value correct? ____________________ Why? ______________________________________________________________ Subinventory XX-subinv UOM DXX Quantity 50 Account <Enter Account>

8. Use the Miscellaneous Transaction, Miscellaneous Receipt to receive 20 units of your locator controlled item. If you need help, refer to step 6. Transactions>Miscellaneous Transaction Date XX-item Type Miscellaneous Receipt Item XX-track Subinventory XX-subinv Locator XX.107.XX

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Did the system accept this locator?

______

Why\Why Not? _______________________________________________________________________________ Quantity: Account: Save 9. Define another item that is under restricted locator control. If you restrict subinventories, you must . ventories, define the subinventory (ies) the item is restricted to prior to performing a transac transaction with this item. If you ith restrict an item to specific locators, you must define the subinventory (ies) (ies)\locator(s) the item will be he restricted to, prior to performing a transaction with this item. Since you have already defined 6 locators for XX-subinv you can use these locator combinations to restrict your item to. ou Items>Master Items Item XX-track_r Description Item restricted to specific subinv and pre-specified locator. 20 Use the CTRL L key or click the LOV icon - type in M then click OK

Click on the top Menu under Tools Click on Copy From Template: Purchased Item Click on the alternative region and choose Inventory Locator Control: Prespecified Restricted Subinventories: Yes Restricted Locators: Yes Save 10. Assign your item to Seattle Manufacturing (M1) AND assign your category set to the new item in gory Organization M1. Save 11. To specify which subinventories and locators item XX-track_r can use in organization M1, place you cursor on org M1, and click the Org Attributes button k Click on the top Menu under Tools Click on Item Subinventories Place cursor on the Subinventory field and enter Subinventory: XX-subinv subinv Place cursor on the Locators field and add the following: Locator: XX.105. XX Save If cursor is not on a blank line under subinventory field, place cursor on the Subinventory field: cursor Subinventory: FGI

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Place cursor on the Locators field and add the following: Locator: XX.106. XX Save You have just restricted item XX-track_r to 2 specific subinventory-locator combinations for all track_r binations movement and adjustment transactions within organization Seattle Manufacturing (M1)

12. Use the Miscellaneous Transaction Miscellaneous Receipt to receive 3 units of item XX-track_r receive Date: (Let default to today's date) Type: Miscellaneous Receipt (use CTRL L or List of Values icon to find value) Click on the Transaction Lines button Item: XX-track_r track_r Subinventory: Stores What happens? ___________________________________________________________________ WHY? __________________________________________________________________________ ___________________________________________________________________ Subinventory: Locator: Quantity: Account: Save XX-subinv v % <tab> to open flexfield (select one of your restricted locators 3 Use the CTRL L key or click the LOV icon - type in M then click OK

13. Name 2 of the 3 ways you can define stock locators to the Oracle Inventory Application. 1. ___________________________________________________________________________ ___________________________________________________________________________ 2. ___________________________________________________________________________ 3. ___________________________________________________________________________

LAB 11

Inventory Controls: Item Revision

1. What is the default starting revision for the Seattle Manufacturing (M1) organization? Setup>Organizations>Parameters Click on the alternative region: Rev, Lot, Serial Starting Revision: ________

Remember, this is the default revision that will be added to all items you assign to the Seattle items Manufacturing (M1) organization, regardless of value for the item attribute Revision Control 2. Add an item that is revision controlled, wher you must specify a specific revision whenever where fy performing a movement or adjustment transactions.

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Items>Master Items Item: XX-revision Description: Revision Controlled item Click on the top Menu under Tools Click on Copy From Template: Finished Good Click on Apply and then Done Select alternative region - Inventory Revision Control: Enable by checking the revision control checkbox Save 3. Assign your new item to Seattle Manufacturing (M1) and Boston Manufacturing (M2) organizations. Manufacturing Then assign your category set to your item in both organizations. If you need help, please refer to need Lab 6,step 3. Save 4. Define a second revision for item XX-revision Items>Master Items Requery item XX-revision if necessary Click on the top Menu under Tools Click on Revisions Click on the + icon to add an other revision Revision Description Effective Date B 2nd revision Use today's date Save 5. Use the Miscellaneous Transaction, Miscellaneous Receipt to receive 2 units of item XX-revision revision A, and 10 units of XX-revision revision B into subinventory XX-subinv revision Date: Type: Today's date Miscellaneous Receipt XX-revision revision A XX-subinv subinv 2 Use the CTRL L key or click the LOV icon - type in M then click OK

Item: Rev: Subinventory: Quantity: Account: Save

Now, perform your Miscellaneous Receipt of 10 units of XX-revision revision B into XX-subinv Item: XX-revision revision Rev: B

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What happened?

__________________________________________________________________

Is Revision B a valid revision for this item? ____________ Why \ Why not? ________________________________________________________________ ________________________________________________________________ If revision B is not valid for this item, is it possible to enable it? ______ How?_______________________________________________________________________________ ______________________________________________________________________________ ____________________________________________________________________________________ ______________________________________________________________________ Either clear the current record and update the revision for item XX-revision, or just accept the default ther revision to complete the miscellaneous receipt Subinventory: Quantity: Account: Save XX-subinv subinv 10 Use the CTRL L key or click the LOV icon - type in M then click OK

LAB 12

Inventory Controls: Lot Control

1. What are the lot number uniqueness and lot generation control options for the Seattle Manufacturing
(M1) organization? Setup>Organizations>Parameters Click on the alternative region Rev, Lot, Serial Lot Control Uniqueness: Generation: 2. __________________________ __________________________

Define an item that utilizes Lot Control, and always has a shelf life expiration date of 200 days. Items>Master Items Item: Description: Template: XX-200 lot Lot/Shelf life controlled item Purchased Item

Click on the alternative region Inventory Lot Expiration Control: Shelf life days Shelf life days: 200 Lot Control: Full Control Starting Prefix: XX Starting Number: 00001 Save

3.

Assign your new item to Seattle Manufacturing (M1) and Boston Manufacturing (M2) organizations.

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Then assign your category set to your item in both organizations. If you need help, please refer to Lab 6,step 3. Save 4. Use the Miscellaneous Transac Transaction form to receive 20 units of item XX-200 lot into your subinventory Date: Type: Item: Subinventory: Enter Lot #: Today's date Miscellaneous Receipt XX-200 lot XX-subinv subinv B00XX00 ______________

Was the expiration date filed automatically populated? How does the system know when your items lot will expire? ____________________________________

Is there a way to allow a user to specify the EXACT expiration date for a particular item if the item is particular lot controlled? ________________ _________ How? __________________________________________________________________________ Quantity: Account: Save 5. Receive another 5 units of item XX-200 lot into subinventory XX-subinv, allowing the system to partially generate lot numbers for you you. Item: Subinventory: Quantity: Account: XX-200 lot XX-subinv subinv 5 Use the CTRL L key or click the LOV icon - type in M then click OK 20 Use the CTRL L key or click the LOV icon - type in M then click OK

Click on the Lot\Serial button With the cursor placed in the Lot field, enter (Use Control Down Arrow to create new rows) Lot Number: XXLotXX Quantity: 3 Press the TAB key twice Quantity: 1 Press the TAB key twice Quantity: 1 Click on the Done button Save

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6.

If you were complete another receiving transaction for item XX-200 lot in organization M1, what M1 would the next lot number generated by the system be? (Hint: What is the lot generation set to for Hint: M1?) ____________________________________________________________________________

LAB 13

Inventory Controls Item Serial numbers Controls:

1.

What are the serial number uniqueness and generation control options for the Seattle Manufacturing (M1) organization? Setup>Organizations>Parameters Click on the alternative region Rev, Lot, Serial Serial Control Uniqueness: _____________________ Generation: _____________________

Notice that as you tabbed out of the lot field, the lot numbers that were added to the system were sequential values, based upon the settings in the organization parameters form and t item attributes the set for the organization items, and that the first lot number generated by the system came from the item attributes starting prefix and number, for your item, XX-200 lot nd

2.

Define an item that is under predefined serial number control. If you do not have any system systemgenerated serial numbers for this item, you will not be able to perform any transactions utilizing this item. Items>Master Items Item: XX-serial_p Desc: Predefined Serial Numbers Template: XX_Sell Click on the alternative region: Inventory Serial Generation: Predefined Starting Prefix: XX Starting Number: 00001 Save

3.

Assign your new item to Seattle Manufacturing (M1) and Boston Manufacturing (M2) organizations, or your organization XX , XX-organization1. Then assign your category set to your item in these organizations. If you ne help, please refer to need Lab 6,step 3. Save

4.

Define another item that is under serial number control, using the option at receipt:

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Item: Desc:

XX-serial_r Serial numbers entered at receipt

Click on the top Menu under Tools Click on Copy From Item: XX-serial_p Click on the alternative region: Inventory Serial Generation: At Receipt Starting Prefix: AXX Starting Number: 00001 Save 5. Predefine 20 serial numbers for item XX-serial_p, so you will be able to perform transactions rm transacti utilizing this item. ON-HAND, AVAILABILITY>GENERATE SERIAL NUMBERS HAND, Item: XX-serial_p Quantity: 20 Click on the Submit button, then No to submit another request Monitor your concurrent request id: (From the Menu, chose Help >View my requests Click on the Help Menu Click on View my requests Click on the Find button or use the single request function ****DO NOT proceed to step 6 until your concurrent request has completed normally!!! DO 6. Perform a Miscellaneous Receipt to receive 5 units of item XX-serial_p and 50 units of item XXserial_r into your subinventory Transactions>Miscellaneous Transaction Date: Today's date Type: Miscellaneous Receipt Source: (your name) Account: <enter account information> Click on the Transaction Lines button Item: Subinventory: Quantity: XX-serial_p serial_p XX-subinv subinv 1

Click on the Lot/Serial button Click on the List of Values icon (CTRL L) Click the Find button Choose the first available serial number Click on the Done button Add new record OR use the CTRL and DOWN arrow key Item: XX-serial_p serial_p

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Subinventory: Quantity:

XX-subinv subinv 4

Click on the Lot/Serial button With your cursor in the Serial number field, type % and then hit the tab key key-

Notice how you now have a list of values immediately, as opposed to having to click the LOV button having and then hit the Find button as in the previous example Notice how the system calculates the to serial number based upon the transaction quantity and the fact that the serial number entry mode radial button is set to Ranges - if you wanted to enter serial numbers that were not sequential, change the serial number entry mode radial butt button to Individual, and then you can select individual serial numbers.

Choose the first available serial number -

Click on the Done button Save Now, perform your Miscellaneous Receipt to receive 50 units of item XX-serial_r Item: Subinventory: Quantity: XX-serial_r serial_r XX-subinv subinv 2

Click on the Lot/Serial button Click the Individual radio button Serial Number: XX00XX Serial Number: XX01XX Click on the Done button Add new record OR use the CTRL and DOWN arrow key Item: Subinventory: Quantity: XX-serial_r serial_r XX-subinv subinv 48

Click on the Lot/Serial button Serial Number: 01XX Save Why didnt you manually have to enter an account for these transactions?

________________________________________________________________________________

Notice that you were able to enter specific serial numbers individually or by specifying a starting number.

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7.

Verify that the system updated your serial number statuses for item XX-serial_p and XX-serial_r On-hand, Availability>Serial Numbers hand, Item: XX-serial_p serial_p Click the Find button Review the status for your serial numbers for item XX-serial_p - toggle to alt region Status and review our serial numbers you just received. Query Enter (F11) Item: XX-serial_r Query Run (Ctrl F11) Review the status for your serial numbers for item XX-serial_p - toggle to alt region Status and review your serial numbers you just received.

LAB 14

Creating Custom Transaction Source Sources\Types

Create custom transaction source types and transaction types to track your donations to charity. It is donations your company's practice to set aside inventory in a spare subinventory and then issue it to a local charity once a year. You will need to perform a subinventory transfer to move the stock from your subinventory to the charity (donation) subinventory, and then perform an issue from stores to ship your items to the charity. Set up a new subinventory in organization M1 called XX XX-Donate - refer to lab 1, step 4, if you are having trouble. 2. Define a new transaction source type. Setup>Transactions>Source Types Switch to User Defined Tab Name Description XX-CHARITIES XX's Charity Transactions Save 3. Define 2 new transaction types for your transaction source type XX-CHARITIES Setup>Transactions>Types Under atl region User Defined add a 2 new transaction types. User Defined, Name XX-HOLD-CHARITY XX-ISSUE-CHARITY Save 4. Create 2 new Transaction Reason Codes to track all your charity movement transactions in your organization Setup>Transactions>Reasons Add a record Name Description Description Hold for Charity Issue to Charity Action Subinventory Transfer Issue from stores

Validation Type None

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XX-DONATION XX-CHARITY-HOLD Save 5.

Donate to Charity Hold for Charity

You just received a call from your supervisor informing you that the company is going to donate 1 item to charity. Use the Subinventory Transfer transaction to transfer 1 unit of item XX-item from

Note: If you havent yet created Subinventory XX Donate you will need to do this before the next step. : XX-Donate your subinventory into the subinventory XX-Donate. Inventory>Setup>Organizations>Subinventories Under Name enter XX-Donate Under Description Enter XX Subinventory, Status = Active Transactions>Subinventory Transfer Date: Today's date Type: XX-HOLD-CHARITY CHARITY Source: (your name) Click on the Transaction Lines button Item: XX-item Subinventory: XX-subinv subinv To Subinv: XX-Donate Donate Quantity: 1 Reason: XX-CHARITY CHARITY-HOLD Save 5. Now, perform your issue to a charity. Transactions> Miscellaneous Transaction Date: Type: Source: Today's date XX-ISSUE-CHARITY Goodwill

Click on the Transaction Lines button Item: XX-item Donate Subinventory: XX-Donate Quantity: 1 Account: Use the CTRL L key or click the LOV icon - type in M then click OK Reason: XX-DONATION DONATION Save

LAB 15

Performing Inventory Transactions

1. Perform a Miscellaneous Transaction to receive 7 different items into your subinventory. If you are
having problems, refer to one of the previous labs (lab 10 thru 14)

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(This will be in preparation of our Physical Inventory and Cycle Count labs) Date: Type: Source: Account: Item XX-Item XX-200 lot XX-serial_r XX-track XX-200 lot XX-track_r XX-serial_p Today's date Miscellaneous Receipt (your name) <enter account information> Subinventory XX XX-subinv XX XX-subinv XX XX-subinv XX XX-subinv XX XX-subinv XX XX-subinv XX XX-subinv Loc Lot ??? ??? ??? ??? ??? ??? Serial Qty 10 15 1 10 2 10 3

If you cannot find an item listed above, then simply select another classmates similar item (Eg. If you cannot find 03-serial_r, then look for 02-serial_r or 04-serial_r). serial_r,

IMPORTANT - when you save your 7 transaction lines watch for missing inventory controls such as missing lots, serial number, locators. (CURSOR is normally placed on line in error after a save is issing (CURSOR performed). Provide the additional information required to complete transaction processing. ). processing..

Save 2. The Boston Manufacturing (M2) has just notified you that it is short 10 pieces of XX-item. Since you XX have already received 500 into your subinventory in M1, use the Inter-organization Transfer to send organization 10 of them to Boston Manufacturing.

Transactions>Inter-organization Transfer organization Date: To Org: Type: Containers: Source: Shipment Number: XX999 Expected Receipt Date: Today's date Boston Manufacturing Inventory intransit shipment 1 (your name) Todays Date

Click on ''Transaction Lines button Item: XX-item Can you use this item? Why\Why Not? __________

________________________________________________________________________________

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Clear the current Inter-organization Transfer information and return to the Navigator, from the master organization items window, assign item XX-item to M2- Boston Manufacturing 3. Use the Inter-organization Transfer to send 10 units of XX-item to Boston Manufacturing. organization Transactions>Inter-organization Transfer organization Date: To Org: Type: Containers: Source: Shipment: Expected Receipt Date: Subinventory: To Subinventory: Tab to Quantity: Today's date Boston Manufacturing Inventory intransit shipment 1 (your name) XX999 Todays Date

XX-subinv subinv Stores 10 _______________ _______________ _______________

Will there be any transfer charges? What will they be? Is the information correct? Save

4. The Inventory Manager in Boston Manufacturing has been notified that the intransit shipment has intransit arrived. Change organizations to Boston Manufacturing and do a receipt transaction for shipment number XX999. Change organization - MRP Click on the Change Organization button, then Click on Boston Manufacturing (M2), then Click ok Close windows and return to the Navigator. Receive the intransit shipment for Boston Manufacturing. Transactions>Receiving>Receipts Click on the Shipment Number and enter XX999 Click on the Find button Close the Receipt Header Window after it is returned Click on the check box to the far left (in front of the quantity field) for your interorg transfer. Change the quantity field to 10 (If need be) Save 5. Deliver the shipment XX999 to Boston Manufacturing, subinventory Stores. Transactions>Receiving>Receiving Transactions Click on the Find button Click on the check box in front of the quantity field and then tab to verify subinventory= subinventory=Stores Save 6. Verify your receiving transaction by viewing the transactions

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Transactions>Receiving>View Receiving Transactions You can use either of the following fields to limit your search, or any combination you wish: Source Type: Internal Supplier: Seattle Manufacturing (M1) Shipment Number: XX999 Item: XX-item Is you receipt listed? 7. ____________

Verify your On Hand Quantity is available for transactions. On-hand, Availability>On-hand Quantities hand Item: Subinventory: XX-item Stores ___________ Qty ____________

Click on the Find button Is you On hand Quantity correct?

LAB 16

Return Material Authorizations (RMAs)

Ensure you are in organization Seattle Manufacturing M1 First we must create a Purchase Order to use for the RMA Purchasing > Purchase Orders > Purchase Orders Under Supplieru use 1005, American Telephone and Telegraph Ensure there is a Supplier Site Under Item, RD-ITEM Quatnity 5, Price 10 Enter Need by Date, Enter todays date days Save (Control S) Click Approve, Submit for Approval, Click OK Check under View, Requests that the Request submitted properly. Inventory > Transactions > Receiving > Receipts Enter Purchase Order, Go to Lines and check the white box on the left for the line item Save (Control S) Note the Receipt Number 1. Receive an RMA Transactions>Receiving> Returns Enter the the Purchase Order Number or Receipt Number

34

Click on Find Button Click on the Transaction Lines button Line number: (List of Values CTRL L or enter your RMA number) Subinventory: 01-Subinv Return to, Use the Supplier you used Quantity: (enter quantity you Inspected) Reason: COMPdamage ) Save If you receive the message: The currently entered RMA quantity receipt quantity is greater than the The total RMA quantity - Just click OK - YOU are allowed to over-receive RMAs

LAB 17

Receiving Transactions

First we must create a Purchase Order to use for the PO Receivin Transaction Receiving Purchasing > Purchase Orders > Purchase Orders Under Supplier use 1005, American Telephone and Telegraph Ensure there is a Supplier Site Under Item, RD-ITEM Quantity 5, Price 10 Enter Need by Date, Enter todays date Save (Control S) Click Approve, Submit for Approval, Click OK Check under View, Requests that the Request submitted properly. Inventory > Transactions > Receiving > Receipts Enter Purchase Order, Go to Lines and check the white box on the left for the line item Save (Control S) Note the Receipt Number

1. You will be doing one PO receiving transaction; a Standard receipt, which requires a receipt to be
entered into the system before items can actually be placed (received) into inventory. inventory. Change organizations to Seattle Manufacturing (M1) and perform the receipt transaction. Transactions>Receiving>Receipts >Receiving>Receipts Purchase Order: 90XX Click on the Find button

35

Close the Receipt Header'' window Click on the check box, which is left of the Quantity field , Save 2. The Standard PO line is now ready to be delivered to Stores subinventory. Transactions>Receiving>Receiving Transactions Source Type: Purchase Order: Supplier 90XX

Click on the Find button Click on the Check box left of the quantity field. Tab to subinventory: Stores Save 3. Check the results of your transactions by viewing the transaction history and then verify the on hand quantities. Transactions>Material Transactions Accept the default dates Tab to the subinventory field and enter: Stores Click on the Find button The first view is of the location information. Click on the alternative region: Transaction Type What does the source field represent? ____________________________ Does it change for different types of transactions? _______________ On-hand, Availability>On-hand Quantities hand Item: AS18947 Subinventory: Stores Click on the Find button Is the qty correct? __________ If you had not delivered your standard line into a subinventory, would you be able to view the on hand quantity here? ____________ Why? _______________________________________ u What menu path would you use to find receiving transactions? ____________________________________________

Lab 18 1.

ABC Analysis

Define 3 ABC classes to use for your ABC compilation. (Ensure you are in organization M1) (Ensure M1 ABC Codes>ABC Classes Click on the + icon to add a new class, OR use the down key to get to the first blank line, or use the mouse and place your cursor on the first blank line

36

Class Name: Description:

XX-Class A Class My class A items

Click on the + icon to add a new class, or use the down key to get to the next blank line Class Name: XX-Class B Class Description: My class B items Click on the + icon to add a new class, or use the down key to get to the next blank line Class Name: XX-Class C Class Description: My class C items Save 2. Rank or sequence the items in your subinventory by current on hand quantity ABC Codes>ABC Compiles Click on the New button COMPILE Name: XX-COMPILE Description: XX's Compile Content Scope: Subinventory Subinventory: XX-subinv subinv Valuation Scope: Criterion: Cost type: Subinventory Current on hand quantity Frozen

Click on the Compile button Click on the OK button for the caution pop up bo box: APP-05209: Concurrent request xxxxx submitted 05209: * * PRINT COMPILE RESULTS --- YES * Click on the OK button for the caution pop up box: APP-05209: Concurrent request xxxxx submitted 05209: Click on the Help Menu Click on View my requests Click on the Find button Ensure request ABC DESCENDING VALUE REPORT completes with a status of Normal: Click on the View Output button to view the ABC Descending Value Report Exit file Notice the sequence numbers that have been assigned to each item. These sequence numbers otice item. generated are based upon the compile options you chose - current on hand quantity and specific subinventory. The lowest sequence number (1) has been assigned to the item in your subinventory with the highest on hand quantity, and the highest sequence n number (x) has been assigned to the item in your subinventory with the lowest on hand quantity.

Close all windows and return to the Navigator 3. Create an ABC group for your XX XX-COMPILE, assign your ABC classes to this group, and then assign , your items to your ABC classes. This ABC group will automatically have all items that were compiled automatically

37

by the system when you generated your ABC compile because you are linking your ABC group to your compile. ABC Codes>ABC Assignment Groups Click on the + icon to add a new group name Group Name Compile Name XX-GROUP XX-COMPILE COMPILE Save (Ctrl S) Note: Make sure the cursor is highlighting YOUR new group name before proceeding Click on the Group Classes button to add your ABC classes to your group Priority Class Name 1 XX-Class A 2 XX-Class B Class 3 XX-Class C Save (Ctrl S) Close window ABC group class Assignments window. Click on the Assign Items button to assign items within your compile to the specific ABC classes you linked to your ABC group. Class XX-Class A XX-Class B XX-Class C Seq 2 3 ? __________

What was the sequence number assig assigned to XX-Class C? Why was this sequence number assigned to XX-Class C?

________________________________________________________________________________ Are there other ways (besides assigning sequence numbers to ABC classes) to assign items from an classes) assi ABC compile to an ABC group?

________________________________________________________________________________ Save Concurrent program Define ABC Assignments is then initiated - wait until this request completes normally before proceeding. Concurrent request id ________________

Click on the Help Menu Click on View my requests Click on the Find button or use single request and enter your request id When the request Define ABC assignments completes normally, close the ABC Assign Items normally, window and requery your ABC Assignment group Click on the Update items button to change the system generated item-class assignments, class because you would like to can change one of the items assigned to Class A to Class B

38

Highlight the item you wish to change classes for, and simply update the class by entering a new value or by using the LOV icon to select a new class (while your cursor is in the class field) Save

Lab 19 1.

Cycle Counting

Define a cycle count header and initialize it with the ABC compile group, XX-GROUP Enable ader GROUP. unscheduled entries. Approve out of tolerances only and choose the daily option for running the Automatic Scheduler. Counting>Cycle Counting>Cycle Counts Click on the New button Name: XX XX-CYCLE-COUNT Description: XX's Cycle Count Adjustment Account: Use the CTRL L key or click the LOV icon - type in Ph then click OK Count Subinventories: Specific Subinventory: XX XX-subinv Alternative Region: Control, Scope ol, Late Days: 1 Unscheduled Entries: Yes Display System Qty: Yes Automatic Recounts: Click the check box Maximum: 1 Alternative Region: Serial Control, Schedule Serial Control Option Multiple Per Request Auto Schedule: Click the check box Frequency: Daily Count Zero Quantity: Click the check box Save (Ctrl S) Alternative Region: Adjustments, ABC Approval Required: If out of Tolerance Qty 5% 5% Adjust. Value 5 5 Hit/Miss 10% 10% ABC Initialization Group: XX-GROUP GROUP Option: (Re) Initialize Save (Ctrl S) Write down your concurrent request id __________________ (OK) Click on the Help Menu Click on View my requests Click on the Find or use the single request option When your concurrent request id has completed with a status of Normal, close the request window and continue to the next step While the Cycle Count header form is displayed, requery your cycle count you just created

2.

Update your cycle count with y your ABC classes Click on Classes button, and update your counts per year for each class Name Counts per year Approval Variance/Quantity %

39

XX-Class A XX-Class B XX-Class C Save 4.

225 75 50

Initiate the cycle counting functionality for your cycle count, so you can begin performing daily cycle counts. Click on the top Menu under Tools Select Perform Full Cycle Count - This is a request set composed of 3 concurrent programs. progra Click on the Parameters field for each request to get the popup window for parameter inputs Name Parameters Gen. AutoSched Cycle Name: XX-CYCLE-COUNT Gen. CycleCountReg. Cycle Name: XX-CYCLE-COUNT Cycle Count Listing Cycle Name: XX-CYCLE-COUNT Ensure that you check the save box for this report ONLY. Click on the Submit button, then click no to submit another request Click on the Help Menu Click on View my requests Click on the Find or use the single request option When the program name CYCLE COUNT LISTING has completed normally, then Click on the View Output button The CYCLE COUNT LISTING contains items that must be counted within 1 day of the scheduler ay being run, due to you setting the Late Days option to 1.

Note: If you have data on the output of the report you have successfully generated an 'Automatic Cycle Count' process. If the previous step was successful, close all windows and return to the Navigator. If not, please ask for assistance. This compile will then be used to assign your items to specific ABC class within an ABC group you will be defining.

5.

Enter cycle count entries for your cycle count, XX-CYCLE-COUNT (Keep the quantities reasonable) Keep reasonable Counting>Cycle Counting>Cycle Count Entries Cycle Count: XX-CYCLE CYCLE-COUNT Click on the Find button Find all open count requests = YES Enter quantities: (Note: if you change the region to Adjustments you can see the system generated quantity.) Enter several counts out of tolerance and make the rest of the counts entered match the system quantity.

40

For counts entered that are out of tolerance, enter at least one count that will allow the system to bypass the tolerance qty at the header level, but not the Class (A) level (item classes are shown on lower portion of the cycle count entries screen) (ie..if system quantity=50, then enter count qty of 54; this quantity variance will pass the header ie..if level tolerance of + or -5%, but not the class A tolerance of + or -2%. 5%, For serial items that appear on your cycle count, after entering a count for that item, click the Serial button and click the All Present button if you do not want to perform an adjustment, otherwise, unclick the present checkbox (to enter an adjustment) If you do not click the Serial button prior to moving from the count field, a pop up not will appear informing you to Please enter the serial , number details for this request Once you have entered a count for each item on the cycle count entries form, Save (Ctrl S) Click then Ok button when the note Adjustments process processed window appears. 6. Approve, reject or recount your cycle count entries for your cycle count; XX CYCLE-COUNT XX-CYCLE Counting>Cycle Counting>Approve Counts Cycle Count: XX-CYCLE CYCLE-COUNT

Click on Find button Query counts pending approval only? NO

Notice counts that were entered which matched system quantities are tagged as approved and that counts that are out of tolerance are automatically set to a status of recount. If a count is within are tolerance but not the same quantity that the system has, then status of the adjustment is approved ot due to the cycle count option for approval being set to If out of tolerance - If you set this option to ount se Always, then each count within tolerance but not the same quantity as the system, you would eit either need to approve, reject or recount the item (if recounts were allowed). If you do not have any cou counts with an approval status of recount then you do not have to perform steps 7 and 8 of this lab. recount, form

7.

Recount any of your cycle count items that have a status of recounted Counting>Cycle Counting>Cycle Count Entries Cycle Count: XX-CYCLE CYCLE-COUNT Click on the Find button Find all open count requests = YES Enter quantities: Save

8.

Approve, reject or recount your cycle count entries for your cycle count; XX-CYCLE CYCLE-COUNT Counting>Cycle Counting>Approve Counts Cycle Count: XX-CYCLE CYCLE-COUNT

Click on Find button Query counts pending approval only? NO Notice the counts just entered for recount have the approval option set to None. This is doing to the ne. factthat automatic recounts were enabled for your cycle count, and the maximum number of recounts that maximum was set to 1. If you had entered 2 for the maximum number of recounts, then the action for recounted act items that were recounted and still not with tolerances would still be set to Reco Recount (until maximum number for recounts is reached) 41

LAB 20

Physical Inventories

Change organizations to Seattle Manufacturing (M1) I. Define a physical inventory to count ALL items within your subinvnetory. Counting>Physical Inventory>Physical Inventories Click on New button Name: Description: Date: Approval region XX-PI XX's PI Today's date

If out of tolerance Required: Tolerances Qty 5 5 Value 10 10 Count Subinventories Click Specific (Subinventory) XX-subinv subinv

Allow Dynamic Tags should be checked Yes Click on Snapshot' button concurrent request id __________________ ncurrent Click on the Help Menu Click on View my requests Click on the Find or use the single request option When your Freeze physical inventory request has completed with a status of Normal, close the request window and return to the Navigator.

2.

Generate both blank and default tags for physical inventory XX-PI. Blank tag information Counting>Physical Inventory>Tag Generation Name: XX- PI Tag Type: Blank Starting tag: XX0001 Number of tags: 3

Notice how the ending tag number is automatically generated based upon the number of tags requested. Write down your ending tag number number. Ending tag number: _______________ Click on the Generate button

42

Click on the Help Menu Click on View my requests Click on the Find or use the single request option When the program name GENERATE PHYSICAL INVENTORY TAGS has completed normally, generate your default tag information Default tag information Name: XX- PI Tag Type: Blank Starting tag: This information should already be displayed - If not, then enter your ending tag number +1 - (eg. If your ending tag number was XX0004, then enter XX0005) Digit Increment: this information should also default - if not enter 001111 If above information defaulted correctly, then you should simply have to place your cursor in the place Starting Tag number field and then hit the Tab to allow system to complete the default information Click on the Generate button Click on the Help Menu Click on View my requests Click on the Find or use the single request option When the program name GENERATE PHYSICAL INVENTORY TAGS has completed normally, proceed to the next step. 3. Enter tag counts for physical inventory XX-PI. Counting>Physical Inventory>Tag Counts Name: XX-PI Click on the Find button Query all existing tags: YES Your blank tags will be displayed first. For your first blank tag, enter the following information for an item you found in your subinventory, but that was not accounted for when the snapshot was taken. Item: Subinventory Qty: AS10001 XX-subinv subinv 100

Since this was the only item you found in your subinventory that was not included in the snapshot, void the remaining 2 blank tags: VOID: Check box

Enter quantities for all your remaining tags, entering any count you wish. Save 4 Run the Physical inventory missing tag listing

43

Reports>ABC and Counting Single request Click Ok Request Name: Physical Inventory Missing Tag Listings Name: XX XX-PI Once the request has completed, verify on the report output that you see: Number of Missing Tags: 0 Click on the Help Menu Click on View my requests Click on the Find or use the single request option Highlight your request, and Click on the View Report button to ensure you see Number of Missing Tags: 0 5 Approve all of the adjustments Counting>Physical Inventory>Approve Adjustments Name: XX-PI Click on Find button Query out of tolerance adjustments only? YES 1) You MUST approve, reject or void EVERY tag 2) You should always run the Physical Inventory Adjustment REPORT before running the adjustments program to be assured that every thing looks reasonable. Click on Approve All button 6. Launch the adjustments program: Counting>Physical Inventory >Physical Inventories Query your physical inventory. With your cursor on your physical inventor inventory, Click on the top Menu under Tools Click on Launch Adjustments Account: Use the CTRL L key or click the LOV icon - type in Ph then click OK

Click on Launch Adjustments

Lab 21

2nd Day Cycle Counting

1. Your manager has just notified you that you will need to count a new item daily. Manually add that item to your Cycle Count, which was not included in your original ABC compile, and place that item in the control group. This additional count is considered a Manual entry not an unscheduled entry. entry, Counting>Cycle Counting>Cycle Counts Query enter (F11)

44

Key in: XX% Query run (Ctrl F11) Click on the Open button Click on the Items button Click on the + icon to add a new class, OR Click on Edit, and Select New record Class: XX-Class A Class Item: AS10001 Control Group: Check Box Save 2. Now initiate the cycle counting (autoscheduler) for Day 2 of your cycle count. Click on the top Menu under Tools Select Perform Full Cycle Count Name Parameters Gen. AutoSched Cycle Name: XX-CYCLE-COUNT Gen. CycleCountReg. Cycle Name: XX-CYCLE-COUNT Cycle Count Listing Cycle Name: XX-CYCLE-COUNT Ensure that you check the save box for this report ONLY. Click on the Submit button, then click no to submit another request Click on the Help Menu Click on View my requests Click on the Find or use the single request option When the program name CYCLE COUNT LISTING has comp completed normally Click on the View Output button to see what items need to be counted.

Note: If you do not have data on the output of the report, please ask for assistance.

3. Enter several preapproved cycle count entries and then enter the remainder of your items to be counted for your cycle count, XX XX-CYCLE-COUNT.

Preapproved counts are not subject to any cycle count tolerances established; whatever count qty is established; entered on the cycle count entry form is automatically approved.

Counting>Cycle Counting>Cycle Count Cycle Count: XX-CYCLE CYCLE-COUNT

Click on the top Menu under Tools Select Enter Preapproved Counts Enter a count for one of your items that is unreasonable - If your system quantity is 500, then enter in a count quantity of 50,000.

45

Save (Ctrl S) Close the Cycle Count Entries form. 4. Review the Approval action of the count you just entered. Click on the Approvals button Notice the Approval Action for this item is Approved even though the count quantity entered exceeded even the cycle count tolerances established. This was a preapproved count requested.

5.

Enter the remaining count quantities for your items. Click on the Counts button (Note: if you change the region to Adjustments you can see the system generated quantity.) Enter you count quantities for your items. For serial items that appear on your cycle count, after entering a count for that item, click the Serial button and click the All Present button if you do not want to perform an adjustment, otherwise, un click the present checkbox (to enter an adjustment) If you do not click the Serial button prior to moving from the count field, a pop up not will appear informing you to Please enter the seri serial number details for this request Once you have entered a count for each item on the cycle count entries form Save Click OK button for Adjustments processed window

3.

Approve, reject or recount your cycle count entries for your cycle count; XX CYCLE-COUNT XX-CYCLE Counting>Cycle Counting>Approve Counts Cycle Count: XX-CYCLE CYCLE-COUNT

Click on Find button Query counts pending approval only? NO If you do not have any counts that have a status of recount, then skip the step 4 and step 5 4. Recount any of your cycle count items that have a status of recounted Counting>Cycle Counting>Cycle Count Entries Cycle Count: XX-CYCLE CYCLE-COUNT Click on the Find button Find all open count requests = YES Enter quantities: Save 5. Approve, reject or recount your cycle count entries for your cycle count; XX CYCLE-COUNT XX-CYCLE

46

Counting>Cycle Counting>Approve Counts Cycle Count: XX-CYCLE CYCLE-COUNT

Click on Find button Query counts pending approval only? NO

Notice the counts just entered for recount have the approval option set to None. This is due to the fact that automatic recounts were enabled for your cycle count, and the maximum number of recounts was set to 1. If you had entered 2 for the maximum number of recounts, then the action for recounted umber items that were recounted and still not with tolerances would still be set to Recount (until maximum number for recounts is reached)

LAB 22 1.

Forecast and Forecast Sets

Define an item, which will have a general planning method of reorder point planning. Enter the h appropriate item attributes, which enable the EOQ and reorder points to be calculated. (Planning method, lead times, order cost, carrying cost) Items>Master Items Item: XX-reorder For testing reorder point planning Desc: Click on the top Menu under Tools Click on Copy From Template: Purchase Item Click on Apply and Done Click on the alternative region: General Planning Inventory Planning Method = Reorder Point (pop list) Reorder Point Cost: Order=6 (fixed dollar amount to place the order regardless of quantity) Carrying=. 15 (the annual carrying cost to stock one unit of the item) Source Type: Supplier Click on the alternative region MPS/MRP Ensure that planning method is set to: Not Planned Forecast Control: None Click on the alternative region Lead Times Preprocessing Leadtime: 1 (number of days required to place a purchase order) Processing Leadtime: 1 (number of days to procure the item) Postprocessing Leadtime: 1 (number of days to deliver a Purchased Item into inventory) Save Assign to Seattle Manufacturing (M1) and Boston Manufacturing (M2) organizations. Then assign your category set to the new item in both organizations. Save

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2. Create a Forecast Rule to use when you generate your Forecast in step 5. Setup>Rules>Forecast Name: Description: Bucket Type: Include Sales Order shipments: Issues to WIP: Miscellaneous Issues: Inter-org Transfers: Forecast: Save 3. Manually load the safety stock quantity for item XX-reorder Planning>Safety Stocks Click on New button Default Item: Effective Date: Quantity: Save 4. Create a forecast and forecast set, which will be used by the reorder point planning lab to calculate point-planning the EOQ for your reorder point planned item. r Planning>Forecast>Sets Add a forecast set Forecast Set: XX-FC-SET SET Desc: XX's FCSET Bucket type: Weeks Level: Item Consume: Yes Outlier Update: 100% Backward Days: 3 Forward Days: 3 Save Forecast XX-FC Save Description XXs Forecast reorder XX-reorder Todays Date 100

XX XX-MY Rule My forecasting rule Weeks Check box Do NOT Check box Check box Check box Focus

Click on the Forecast Items button Note: You should receive a pop up note box: Warning: This item is not planned ote: Item: XX-reorder (rest of information will default)

Just click ok - This warning message is letting the user know that the item is NOT MRP or MPS planned.

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You can still plan for this item using Reorder Point Planning. Click on Detail button Bucket Date Original Weeks Today's date (defaulted) End Date 3 mo. from today No. of Buckets (accept default) Current 300

What happened when you tried to put in todays date? ____________________________________________________________ Why? _______________________________________________________ Save 5. Generate your forecast. Planning>Forecasts>Generate Forecast Name: XX-FC Forecast Rule: XX-MY Rule MY Selection: Specific Inventory Item Item: XX-reorder reorder Category Set: XX-SET Specific Category: (blank) Overwrite: All entries Start Date: Accept default Cutoff Date: Accept default Click on Submit request button This forecast will be used for the Reorder Point lab. 4. What are the two types of forecasts Oracle Inventory can generate for you? _______________________ _______________________

LAB 23

Reorder Point Planning

1.

Run the Reorder Point Planning report to see if its time to replenish item XX-reorder reorder Planning>Reorder Point Planning PARAMETERS: Item selection: Restock: Forecast: st 1 Sort: Category Set:

Items under reorder point No XX-FC Category XX-SET

Note: accept all other default parameters Click on OK button

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Click on the Submit Request button Write down the concurrent request id ____________________ click No Click on the Help Menu Click on View my request Click on the Find or use the single request option When the program Reorder Point planning has completed with a status of Normal Click on the View Output button to view your report If there is no data on the report output, when assigning item XX XX-reorder to your child organization, r did you also add your category set and category code combination that was used as an input parameter for the ROP report? Was the item attribute under General Planning for planning method set to Reorder Point Planning? Planning Was the item attribute under MPS/MRP Planning for planning method set to None ? If there is no data on the report output, ask for assistance before proceeding to next step. 2. Now, perform a Miscellaneous Receipt transaction in organization M1 for item XX-reorder for a reorder quantity of 50, and then rerun the ROP report again. (Use the same input parameters used when first running the report) If you need help performing a miscella miscellaneous transaction, see labs 9 thru 14. Did the reorder qty change? ________ Is the value correct? ________ WHY\WHY NOT? Qty _______

____________________________________________________________________________________

LAB 24

Min-Max Planning

1. Define an item, which will be min max, planned. Set appropriate values to allow running the min/max min-max, report for either the whole organization or for specific subinventories; XX-subinv and FGI. subinv Items>Master Items Item: Desc: XX-minmax For testing min/max planning report

Click on the top Menu under Tools Template: XX-sell Click on Apply and Done Click on the alternative region General Planning Inventory planning Method Min Min-Max (pop list) Min-Max quantities: Minimum: 50 Maximum: 500

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Order Quantity Minimum: Maximum: Cost Order: Carrying:

50 250

5 5

Source: Supplier Fixed Order Quantity: 50 Click on the alternative region MPS/MRP Planning method: Not Planned Forecast Control: None Pegging: None Click on the alternative region Lead Times Preprocessing Leadtime: 1 (number of days required to place a purchase order) Processing Leadtime: 1 (number of days to procure the item) Postprocessing Leadtime: 1 (number of days to deliver a Purchased Item into inventory)

Save 2. Assign to Seattle Manufacturing (M1). When the organizations items form is returned, notice all item attribute values entered at the es master level default to the child org -these item attribute values at the organization level are used when running the min/max for the entire organization organization) Then assign your category set to your item in Seattle Manufacturing. Either do this from the Manufacturing. master organization, then from the top Menu under Tools, organization assignment, org attributes button, and when the organization items form appears, use the top Menu under Tools, item categories; OR use the organization items form, then the top Menu under Tools, item categories, items OR use the category sets form, Assign button. And assign your category set to both organization items. If you need help, please ask. Save If you HAVE NOT assigned your category set to item XX-minmax from the organization window within the master items form, then navigate to the organization items window (Items>Organization Items) and perform step 3. If you have assigned you category set to item XX-minmax from the minmax organization window within the e master items form, DO NOT close the Organization Assignment window, continue on. Click on the Org Attributes button (ensure your cursor is on the correct organization (M1) prior to correct do this) 3. Establish min-max parameters for running the report by subinventory. max Click on the top Menu under Tools Click on Item Subinventories

Subinventory

Min-Max Planning

Min Qty

Max Qty

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XX-subinv

Yes

25

500

Click on the alternative region Sourcing'' Type: Supplier (pop list) Click on the alternative region Lead Times'' Preprocessing Leadtime: 1 Processing Leadtime: 1 Postprocessing Leadtime: 1 Subinventory FGI Min-Max Planning Yes Min Qty 100 Max Qty 250

Click on the alternative region Sourcing'' Type: Supplier (pop list) Click on the alternative region Lead Times'' Preprocessing Leadtime: 1 Processing Leadtime: 1 Postprocessing Leadtime: 1 Save Note: these values entered at the subinventory level are used when running the min/max for the running specific organization/subinventory specified) Close all windows and return to the Navigator. 4. Run the Min-Max Planning report to see if it is time to replenish item XX-minmax in XX-subinv Max minmax XX Planning>Min-Max Planning Planning Level: Subinventory: Item Select: Category Set: Restock: Subinventory XX XX-subinv Items under minimum quantity XX XX-SET No

(Note: accept all other default values) Click on the OK button Click on the Submit Request button - click No Click on the Help Menu Click on View my request Click on the Find or use the single request option When the program Min\Max Planning has completed with a status of Normal Max Click on the View Output button to view your report Is there a suggested reorder quantity on the report output for your item? How Much? ________ Is the quantity correct? ________ WHY\WHY NOT? _________

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____________________________________________________________________________________ Now, perform a Miscellaneous Receipt transaction in organization M1 for it item XX-minmax, subinventory minmax, FGI a quantity of 75, and then rerun the min min-max report again for specific subinventory. If you need help performing the transaction, see labs 9 thru 14. (For the report, use the same input parameters used in step 4, except change subinventory XX-subinv to change (subinventory FGI) Is there a suggested reorder quantity on the report output for your item? How Much? ________ Is the quantity correct? ________ WHY\WHY NOT? _________

____________________________________________________________________________________ Run the min-max for the entire organization to see if there are any items that need to be replenished. Planning>Min-Max Planning Planning Level: Organization Item Select: Items under minimum quantity Category Set: XX XX-SET Restock: No (Note: accept all other default values) Is there a suggested reorder quantity on the report output for your item? How Much? ________ Is the quantity correct? ________ WHY\WHY NOT? ____________________________________________________________________________________ 7. Now, perform a Miscellaneous Issue transaction in organization M1 for item XX-minmax, minmax, subinventory FGI for a quantity of 30, and then rerun the min max report again for the entire min-max organization. (Use the same input parameters used in step 6 of this lab. Is there a suggested reorder quantity on the report output for your item? item? How Much? ________ Is the quantity correct? ________ WHY\WHY NOT? _________ _________

____________________________________________________________________________________ 8. Now, rerun the min-max report again for the entire organization, allowing the system to generate max requisitions or purchase orders. Planning Level: Item Select: Organization Items under minimum quantity

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Category Set: XX XX-SET Restock: Yes (Note: accept all other default values) At this point, please do not continue to the next step until all requisitions have been imported into the Purchasing module.

9.

Now, rerun the min-max report again for the entire organization max Planning Level: Item Select: Category Set: Restock: Supply Cuttoff Date: Organization All min-max planned items XX XX-SET No 1 month from today

(Note: accept all other default values) Is there a suggested reorder quantity on the report output for your item? How Much? ________ Is the quantity correct? ________ WHY\WHY NOT? _________

____________________________________________________________________________________ Is the supply quantity correct? WHY\WHY NOT? ________

___________________________________________________________________________________

Lab 25

Available to Promise (ATP)

1.

Create an ATP rule which you can run to check availability of item XX-item. Setup>Rules>Available to Promise Name: Consumption: Backward Forward Accumulate avail. XX XX-ATP-RULE = Yes = Yes = Yes

Infinite Supply = User Defined Time fence Days = 15 Accept all other defaults Save 2. Perform an ATP inquiry for item XX-item.

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On-hand, Availability>Available to Promise hand, Change the Default ATP rule to: XX-ATP-RULE Accept all other defaults Click on the Item button Item: ATP rule: Tab to required quantity: Tab to required date: XX XX-item XX XX-ATP-RULE 10000 Today's date

Click on the View Results button Click on the Open button to view results presented in another format.

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Appendix A Navigation Function (Hot) Keys

Function Key

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Filename: Inventory Basic Setup Lab.docx Directory: C:\Documents and Settings\rcastro\Desktop\Labs Updated (Final Review) Template: C:\Documents and Settings\rcastro\Application Data\Microsoft\Templates\Normal.dotm Title: Oracle Inventory Basic Setup Labs Subject: E-Business Suite R12 Author: Rodrigo Castro - Daniel Newman Keywords: Comments: Creation Date: 11/19/2008 1:02:00 PM Change Number: 3 Last Saved On: 12/1/2008 3:06:00 PM Last Saved By: rcastro Total Editing Time: 1 Minute Last Printed On: 12/1/2008 3:10:00 PM As of Last Complete Printing Number of Pages: 56 Number of Words: 12,745 (approx.) Number of Characters: 72,652 (approx.)