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Excel Tutorial Notes
Tutorial for Microsoft Excel
Excel Tutorial – 1
Appendix 1: Basics of Excel for Chemistry 212
This document was developed based on Microsoft Excel 2000 for Microsoft Windows. Other versions of Excel or for operating systems may have different procedures and functionality.With all spreadsheet programs, there is more than one way to reach the same goal (formatting,formulas, etc.). This tutorial provides one way; you are free to use any procedure that obtains thesame goal.
Based on Excel: The Basics v6.1 (1/7/00)Copyright 1999 – the Trustees of Indiana University
Documentation developed and the copyright of Indiana University-Bloomington, UITS Education Program Wrubel Computing Center, 2711 East 10
th
Street, Bloomington, IN 47408-2671, phone (812) 855-7383.
Revised by David Stoll (dstoll@uvic.ca), 1999. http://www.cous.uvic.ca/esg/Revised for Chemistry 212 (University of Victoria) by Suzanne Manley, 2001. Updated by JaneBrowning and Nichole Taylor, as required.
1
Student Exercises
The hand-in exercises required for Chem 212 begin on page 22. Sections 11 to 15 are due at theend of the class. Section 16 is the assignment due next week.
Excel Tutorial – 2
Contents
1
Student Exercises 1
2
Welcome and Introduction 3
2.1
What You Should Already Know 3
2.2
What You Will Learn 3
2.3
What You Will Need to Use TheseMaterials 4
3
Toolbars in Office Applications(ver. 97 & later) 4
3.1
Reposition Toolbar 4
3.2
Toolbars can be Floating or Docking 4
3.3
Toolbar buttons have limited features 4
3.4
A Toolbar I need does not appear. 4
4
Starting up Excel 4
4.1
Start Excel 4
4.2
The Opening Screen 5
4.3
Resize Handles 6
4.4
Moving the Active Cell 7
4.5
Opening an Existing Worksheet 7
4.6
Understanding the Worksheet 7
5
Different Types of Data 8
5.1
Cell Contents and the Formula Bar 8
5.2
Data Entry 8
5.3
Numbers 8
6
Formulas 9
6.1
Understanding Formulas 9
6.2
Formulas, The Cell, and The FormulaBar 9
6.3
The Formula in Action 9
6.4
Copying Formulas 10
6.5
Clearing Formulas 10
6.6
Entering a Formula 10
6.7
Copying and Pasting a Formula 10
6.8
Complex Formulas 11
7
Functions 12
7.1
SUM 12
7.2
Average 12
7.3
The Power of Functions 12
7.4
Formula and Function Summary 13
7.5
Saving the Inform Worksheet 13
8
Excel Data Entry and Editing 13
8.1
Edit in the Formula Bar 13
8.2
Editing in a Cell 14
8.2.a
To fix basic typos while typing 14
8.2.b
To Editing Existing Data in a Worksheet 14
8.2.c
To Cancel Edits 15
9
AutoFill, Column Width, Drag and Drop 15
9.1
AutoFill 16
9.2
Changing Column Widths 17
9.3
Drag and Drop 18
9.4
Enter Formulas and Functions 18
9.5
AutoFill vs. Copy and Paste 19
9.6
Editing a Formula or Function 20
10
Cell Addresses 20
10.1
Relative cell reference 20
10.2
Absolute cell reference 20
10.2.a
Clearing Cells 21
10.2.b
Fixing the PST Formula 21
10.2.c
Use AutoFill to Copy the CorrectedFormula 21
10.2.d
Enter the Total Formula and copy it 21
11
Why Use Excel for Statistics? 22
11.1
What the Data Represents 23
11.2
Excel Functions 23
11.3
Review of the Statistical Functionsin Excel 24
11.4
Using the Paste Function Dialog 24
11.5
Using Functions Without PasteFunction 25
11.5.a
Standard Deviations 25
12
Using the Data AnalysisTool 27
12.1
Bivariate Statistics (RegressionAnalysis) 27
12.1.a
A Regression Exercise 27
12.1.b
Run the Regression 28
12.1.c
Interpreting Regression Results 28
13
Excel Chart Wizard 30
13.1
Create a Calibration Curve 30
13.2
Format the New Graph; AddTrendline 31
13.3
Renaming Charts and WorksheetTabs 32
13.4
Common Charting Errors 33
13.4.a
Add a Chart Title 33
13.4.b
Add Regression Equations to Graph 33
14
Printing 34
14.1
What will Excel Print 34
14.2
Use File menu – Page Setup to setpage options, margins, headersand footers, etc. 35
14.3
Preview the Worksheet 36
14.4
Printing the Worksheet 37
15
Ending Your Session 37
16
Exercise for Next Week 37
Excel Tutorial – 3
17
Formatting the Worksheet (optional) 38
17.1
To apply formatting: 38
17.2
Undo Text Formatting 38
17.3
Changing Fonts 39
17.4
Formatting Numbers 39
17.5
Using Styles 39
17.5.a
Predefined Styles (Format menu – Style…). 39
17.5.b
Create Your Own Style 40
17.5.c
Turn off Style Features 40
17.6
Add Rows and Columns 40
17.7
Removing Rows or Columns 41
17.8
Centering a Title Across a Range 41
18
Custom Headers and Footers(optional) 41
19
Excel Charts (optional) 43
19.1
Drawing Tools Enhance Charts 43
19.2
Excel Chart Types 44
19.3
Naming the Axis 44
19.4
How Charts are Plotted 44
19.5
Add text labels to the bubbles or legend 45
19.6
Area Charts 46
19.7
Bubble Charts 46
19.8
Bar Charts 47
19.9
Column Charts 47
19.10
Bar and Column Chart Variations 48
19.11
Doughnut Charts 48
19.12
Line Charts 48
19.13
Pie Charts 49
19.14
Radar Charts 49
19.15
Stock (High, Low, Close) Charts 49
19.16
Surface Charts 50
19.17
XY (Scatter Charts) 50
19.18
Combination charts 50
19.18.a
Create a combination chart using thebuilt-in custom chart types: 51
19.18.b
Create User-Defined Custom Chart 51
19.18.c
Changing the Default Chart Type 52
2
Welcome and Introduction
2.1 What You Should Already Know
You should have taken the class Introduction to Computing Using Windows or have theequivalent skills. Specifically, you should already know how to do the following:
Use a mouse
Recognize icons
Open and close windows
Adjust the size of the window
Access options from the menu bar
Switch back and forth between applications
Format diskettes
2.2 What You Will Learn
This class introduces the basic features of Microsoft Excel. We will cover many topics,including how to:
Understand what a spreadsheet is
Use Excel to create and modify worksheets
Enter text, numbers, and equations
Use the statistical functions needed for Chem 212
Create and modify charts
For those of you who are already familiar with Excel, the most important material is in sections 5, 6, 10, 11, 12 and 13
. At the end of section 13 are the instructions for printingout your work.
Section 15 contains the instructions for your assignment.
If you choose to skip the other sections, be aware that the ‘key’ sections assume youknow the concepts discussed in the others. Also, your work will be marked on that basis.
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Tutorial for Microsoft Excel
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