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National Science Foundation: Attachment8

National Science Foundation: Attachment8

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Published by: NSF on Jan 12, 2008
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06/16/2009

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DCCA-060007
TABLE OF CONTENTSINSTRUCTIONS ON PACKAGING AND SHIPPING1999-2000 Field Season This booklet contains instructions for documenting, packaging, marking, and shipping of materials to and from all U.S. Antarctic stations and research vessels for the U.S. AntarcticProgram (USAP). These instructions are published to assist USAP participants in preparing andforwarding their supplies and, equipment to, and later their equipment, data, and specimens fromAntarctica in the most efficient manner. The logistics pipelines to Antarctica are some of thelongest and more difficult cargo distribution routes in theworld. The distance, the absence of multiple transportation modes, customs delays, the frequencyof delivery, and the volumelimitation all contribute to difficulties of on-time delivery of all the needed materials. The inset onpage 2 illustrates the transportationroutes to Antarctica. Because of these transportation difficulties, advance planning is necessaryand critical to achieve timelydelivery.Your actions are the first of many in a long logistics pipeline. The improper documentation,packaging, labeling, or failure to meetthe required delivery dates at Port Hueneme, CA, can result in material delivery delays. Thesedelays could seriously jeopardizeyour research. All cargo receives the normal and generally rough treatment characteristic of stevedoringoperations. Cranes and forklifts are used tofacilitate the loading and unloading of cargo onto surface vessels. Also, there is theloading/discharge operation through aircraftdoors. To ensure its safe arrival, all science equipment should be properly packaged. (SeePacking). Boxes which containdelicate equipment should be packed with greater care and marked to indicate sensitivity of thecontents to impact, temperature,moisture, etc. All shipping costs for processing and transport, between point of origin and Port Hueneme, CA,will be charged against the PrincipalInvestigator's grant. The contractor supports cargo shipping costs between Antarctica and theContinental United States (CONUS).If approved allowances must be exceeded, advance authorization is required from the NSF. NATIONAL SCIENCE FOUNDATION OFFICE, PORT HUENEME, CALIFORNIA 
DCCA-060007ATTACHMENT 8Page 1 of 23
 
DCCA-060007
Through contractual arrangements with Antarctic Support Associates (ASA), the Port HuenemeOperations serves as the NSFContractor’s Representative at Port Hueneme, California. USAP cargo that is sent to Antarcticais processed at Port Huenemewhere it is entered into the USAP logistics system. The NSF Contractor Representative (alsoknown as ASA Manager, PortHueneme Operations), is the point of contact for all matters related to the processing of cargo inthe U.S. Special programs whichare not covered by these instructions must be coordinated directly with the NSF ContractorRepresentative, Port Hueneme at thefollowing addresses: Freight Address: NSF Contractor RepresentativeU.S. Naval Construction Battalion CenterBuilding 471, North EndPort Hueneme, California 93043 Telephone: (805) 985-6851Fax: (805) 984-5432E-mail address: degalale.hueneme@asa.org Mail: NSF Contractor RepresentativeP.O. Box 338Port Hueneme, California 93041 INDIRECT AIR CARRIER PROGRAM CHANGE The Federal Aviation Administration (FAA) implemented a change to the manner in which aircargo is accepted for transport onpassenger aircraft. This change strengthens the safeguards against the threat of explosive devicesplanted on passenger aircraft,and deters the unauthorized introduction of explosives, hazardous materials, incendiaries anddestructive devices into cargo intendedfor transportation in air commerce. The NSF Contractor Representative, Port Hueneme must now submit a signed Shipper’s SecurityEndorsement for all commercialair shipments. The endorsements states that the shipment does not contain any unauthorizedexplosives, destructive devices orhazardous materials. The indirect air carrier, or the NSF Contractor Representative in this case,is responsible for preventing theunauthorized addition of explosives or hazardous materials to the cargo’s contents. Theunauthorized shipment of hazardousmaterials via air carriers subjects the shipper to a personal liability of a $25,000 fine, 5 years in jail, or both. This penalty applies to
DCCA-060007ATTACHMENT 8Page 2 of 23
 
DCCA-060007
the individual who certified the shipment for air transportation along with the shipper’s employer.Due to these changes each box or container arriving in Port Hueneme must be opened andinspected before it can be forwarded viaair transportation. Containers shipped with locking devices such as padlocks will also beinspected. Cargo will not be forwarded if the container cannot be opened. Materials found to be unacceptable for commercial airtransportation will be diverted to commercialsurface shipment and will require more time to reach the destination. Similar restrictions apply toretrograde shipments fromAntarctica whereupon the discovery of undeclared hazardous materials may result in delayedshipment, and penalties. METHODS OF CARGO SHIPMENT TO NEW ZEALAND AND DEFINITIONS CONUS-NEW ZEALAND COMMERCIAL SURFACE. Cargo which arrives at Port Hueneme by the Required DeliveryDate (RDD) is containerized and shippedsurface from California to New Zealand via a commercial sailing vessel. This is the primaryshipment method and is the most costeffective for cargo which must be shipped through New Zealand to McMurdo and South PoleStations. In contrast, Commercial Airtransportation rates are typically 15 times more expensive than Commercial Surface. There aretwo Commercial Surface shipmentsfrom Port Hueneme each year, one in August and one in September which allows for air shipment(Kilo Air) of cargo to McMurdo andSouth Pole Stations from Christchurch from early October to late November or early December.Refer to “Required DeliveryDates to Port Hueneme” to determine the date cargo needs to be received in Port Hueneme inorder to meet its Required On-Sitedate (ROS) in Antarctica. SPECIAL ASSIGNMENT AIRLIFT MISSION (SAAM). A SAAM is a chartered USAF cargo jetused to transport cargo which isextremely perishable or outsized, such as helicopters or liquid helium transports. SAAM flightstypically depart from the ContinentalUnited States to Christchurch, New Zealand at the beginning of the austral summer season.Special coordination is required for allSAAM shipments. Do not plan to send any cargo by this mode because there is no guarantee aSAAM flight will be scheduled. 
DCCA-060007ATTACHMENT 8Page 3 of 23

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