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JD- Finance Assistant

JD- Finance Assistant

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Published by Nidhi Mathur

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Published by: Nidhi Mathur on Jul 27, 2012
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05/02/2014

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-----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 1 of 5)
 
U N I T E D N A T I O N S C H I L D R E N ' S F U N D
 
JOB DESCRIPTION
 
GENERAL SERVICE POSTS
 
PAT NUMBER : 2185POST TITLE : Finance AssistantPOST LEVEL:
 
EXISTING : GS - 4PROPOSED :(FOR DHR USE ONLY):Generic JD Code:ICSC CCOG Code:UNICEF Code:CLASSIFIED LEVEL:DATE CLASSIFIED:SECTION/DIVISION: A&F DUTY STATION:
New Delhi
SIGNATURES
This is to certify that the contents are correct and complete and that the duties and responsibilitiesdescribed are required in the organizational unit for the proper accomplishment of the functions.
 
Monica Gupta, Finance Manager 
Supervisor Name and Title (Signature)
Benjamin Kilonzo, Chief, Admin. & Finance
Head of Section Name and Title (Signature)
 David McLoughlin, Representative, a.i., ICO
Head of Office Name and Title (Signature)
 
DATE PREPARED: April 2012
 
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-----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 2 of 5)
 
1. ORGANIZATIONAL SETTINGa) REPORTS TO: (Indicate post - (by job title and level) - to which this position reports.)
 Senior Finance Assistant - GS7 Post No. 2378
b) RESPONSIBILITY FOR WORK OF OTHERS (Indicate the number, title and level for whosework the post is responsible. Describe the nature of your responsibility, such asdistribution and review of assignments, training, performance appraisal, etc.)
 
Title Level Number
None
c) ORGANIZATION CHART (Indicate the IMMEDIATE SECTION where the post is locatedshowing the supervisor, subordinates and all other related posts. Note only the officiallyapproved organization chart established in the budget process will be utilized foridentification of the post's position within the office structure.)
 
ADMIN & FINANCE SECTION (FINANCE UNIT)
2184Finance AssistantGS5SB10482Sr Fin. Asst.GS7SB2060Fin. Asst.GS5SB10417Fin. Asst.GS6SB2378Sr Fin. Asst.Rajinder PassiGS7SB10180Chief, Admin. & FinanceP4SB10279Executive AssistantPramila D'SouzaGS5SB63306Finance Officer NOASB71915 (63247)Fin Asst (VAT)GS4SB2185Finance AssistantVACANTGS4SB1893Finance Specialist NOCSB
 
2378Sr Fin. Asst. GS7SB14958Finance Assistant GS4SB10279Executive Assistant GS5SB
 
 
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-----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 3 of 5)
 
2. PURPOSE OF THE POST (Describe the purpose of the post)
 To perform specific accounting functions related to finance and accounts of India Country Office
3. MAJOR DUTIES AND RESPONSIBILITIES (Describe in order of importance what is doesand how it is done. Do not exceed more than 10-12 major duties. Indicate the percentageof time devoted to each duty or responsibility. Do not include duties of less than 5%)Percentage
30% Assist in processing actions related to local salaries (computation of overtime,local Staff Association, local Credit Union, UNFCU deductions). Assist inprocessing of retroactive salary payments. Prepare PF templates, for HRS, of separating staff.20% Responsible for depositing cheques received towards
staff members’ personal
usage of telephone, personal usage of office vehicles, DCT refunds, contributions,etc.20% Assist in processing of IPO local currency payments and entitlements (DSA on joining duty, travel and shipment on joining, travel on home leave, education granttravel, rental advance, rental subsidy, etc.) separations and repatriationentitlements.10 % Assist in processing staff entitlement for local staff on recruitment (assignmentgrant, DSA on joining duty, shipment costs, etc
)
.10% Tabulate data for salary certificates on monthly basis and prepare annual salarycertificates.10%
Back stop Cashier’s Desk and carry out any other jobs assig
ned by theSupervisor 
4. WORKING CONDITIONSDescribe the conditions of the work place, risks or hazards to which the incumbent isexposed, travel requirements, or is it a normal office-based post. Also indicate the extentand frequency of physical requirements of the job, such as lifting heavy loads, or othertypes of exertion.)
 Normal office based work
5. IMPACT AND CONSEQUENCE OF ERROR(a) Describe the type of decisions or recommendations regularly made and their impact onother persons or the work of the office.
 Though decisions are not made independently, good knowledge of rules and procedures relatingto staff entitlements is essential to ensure accuracy in work.

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