U. S. DEPARTMENT OF JUSTICEUnited States Marshals ServiceAsset Forfeiture DivisionSTATEMENT OF WORK FOR DISPOSAL OF HORSESA.
PARTIES AND PURPOSE
1. This agreement is between the contractor and the U.S. Marshals Service (USMS) throughwhich the contractor will provide for the disposal of approximately four hundred (400)quarter horses and their offspring to include embryos and semen, as well as tack equipment, saddles, and other horse related equipment.2. The purpose of this requirement is to provide for the disposal of horses locatedthroughout the United States (in Arizona, Connecticut, Florida, Georgia, Illinois, Iowa,Kentucky, Michigan, Missouri, North Dakota, Ohio, Oklahoma, Texas, and Wisconsin).Most of the horses are located in Dixon, Illinois where a multi-day, live auction isanticipated, with duration not to exceed nine (9) hours each day, to include anyauctioneer breaks.
B.
DEFINITIONS AND TERMS
1.
"AS IS, WHERE IS": Horses will be sold with no warranty or guarantee whatsoever.
Horses are to be purchased exactly as they appear at auction. They will be sold based ontheir appearance only. "As is" is a disclaimer of warranties or representations. "Whereis" denotes that the buyer takes the horse(s) and other assets offered for sale as found andmust remove them from the point of sale
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.2.
CONTRACTING OFFICER (CO): A person with the authority to enter into, administer,
and/or terminate contracts and makes related determinations and findings.3.
CONTRACTING OFFICER'S REPRESENTATIVE (COR): A Government staff
member who is designated in writing by the CO. The CO also delineates the COR'sresponsibilities in writing.
C.
CONTRACTOR REQUIREMENTS
1.
The Sales Plan shall include:1.
Advertising strategy(ies);2.
Staffing, to include number of auctioneers for a continuous sale process andadministrative support for collection of sale proceeds and preparation of alldocumentation;3.
Setup, to include containment of participants and spectators at the auction site;4.
Process for on-line auctions, to include a back-up plan for receiving bids, andnotifying prospective bidders, should the website become unavailable;5.
Process for live on-line simulcast capabilities;
6.
Internet website traffic and bandwidth capabilities for advertising, preview, andsale periods;7.
Preview day process;8.
Registration, check out, horse pickup process, to include completion of registration/ownership transfer documentation, and bid deposit collection andrefund process;9.
Security plan for preview and auction days;10.
Experience in conducting the sales of Registered American Quarter Horses,including but not limited to the following covered under the American Quarter Horse Association (AQHA): Stallions, halter, working hunter, western pleasure,riding, hunter under saddle, and show horses;11.
Experience in conducting sales of embryos, oocytes, and frozen semen;12.
Experience in conducting sales of recipient mares, broodmares and/or interests infoals in utero.2.
The contractor must comply with all applicable employment laws in the hiring andretention of employees and subcontractors, including the Immigration and NationalityAct and the provisions of Title 8 C.F.R. Part 274a.3.
It is anticipated the contractor shall commence sale preparation immediately uponcontract award, with anticipated completion of all sales within 45 days thereafter, unlessotherwise directed by the CO or COR.
D.
ADVERTISING
1.
The contractor SHALL NOT DISCLOSE Government information in any advertisement, but shall first consult with the CO or COR before releasing advertising material.2.
The contractor is required to advertise horses and other assets for sale prior to the auctionin at least one (1) national print publication and via contractor-operated Internet websitein a timeframe as directed by the COR. Contractor must provide the website link toUSMS to be posted on the USMS website. The website shall be supported by a server to provide acceptable download speeds by a high number of users in a short period of time.3.
The contractor shall advertise sales with the appropriate industry associations, including but not limited to the American Quarter Horse Association (AQHA) website and the print publication, as well as the American Paint Horse Association (APHA), and thePinto Horse Association of America (PtHA).4.
For live and on-line sales, the contractor shall create a sales catalog. The circular shall
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background, and at least one photograph. The catalog shall be available in print insufficient quantities and printable from on-line sources, to include at the contractor
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website.
E.
SECURITY
1.
Adequate security during all live auction days shall be the responsibility of thecontractor.2.
The contactor shall employ local law enforcement to provide security, traffic control,and crowd containment during the auction period.3.
Deputy U.S. Marshals shall be present during preview and auction periods.4.
Law enforcement shall coordinate with the USMS to provide off-site parking for participants and spectators during the auction, and on-site parking for media and lawenforcement.5.
The contractor should anticipate participants and spectators shall be shuttled to and fromthe auction site from off-site parking lots.6.
The contractor shall ensure alcoholic beverages are not introduced to the auctiongrounds.
F.
LIVE AUCTION VENUE
1.
The live auction venue shall be designated by the USMS.2.
The contractor shall provide adequate sanitation stations during the auction and preview periods.3.
The auction site provides a covered facility and auction block where the auction shalltake place. The facility provides space for participants with bid numbers. The spectator area is expected to cover a larger outdoor area. The contractor shall, to the best of itsability, provide reasonable shelter for spectators (from the sun or rain). Any shelter shallmeet safety standards and require inspection by local authorities in advance of eachauction day.4.
The contractor shall provide for a designated outdoor area for smoking and receptaclesfor tobacco disposal. The area shall be an adequate distance from other participants,facilities, hay, and pastures.5.
The USMS, through a local municipality, shall independently manage concessions (thesale of food and beverages) and trash receptacles and removal.6.
The contractor shall leave the facilities and grounds following the auction period as itwas upon occupancy, with responsibility for policing all areas for trash, to includetobacco products (the USMS shall arrange for removal of consolidated trash from thesite).
G.
DISPOSAL
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