Grants and Funding Information: San Luis Obispo County OES

This document is dated August 1, 2012 NOTE: The information in this document is in some cases copied and pasted from various other documents, as well as direct input; in the interest of time in order to have this document updated and readily available quickly - the formatting is not consistent throughout this document and some information may not be properly formatted. 1. Introduction

Certain federal terrorism related grants awarded since Federal Fiscal Year 1999 are required by the State of California to be passed through the Operational Area Coordinators (a reminder that in emergency management terms an Operational Area is, in California, all local governments within the geographic boundaries of a county; so the San Luis Obispo County Operational Area is the County, all seven incorporated cities, all 35 special districts. Operational Areas have coordinators, such as Sheriff for law enforcement coordination, County Office of Emergency Services for general emergency management coordination, County Fire for fire coordination, etc.) The grants covered in this document are those homeland security related grants that are passed through San Luis Obispo County OES as the general emergency management Operational Area Coordinator. It does not include the many and various direct fire, law enforcement, or other specific funding program grants that are provided directly to discipline specific entities; not included in this general Homeland Security list are Buffer Zone Protection Program grant funds, which are law enforcement specific. 1.1 Grant Application Notes

These grant funding amounts are actually allocated to each County by the California Emergency Management Agency (Cal EMA) after the State of California receives a federal grant award. Thus, each County is told in advance how much has been allocated to them for a particular grant. That is, these are not grants that the County or other local agency initially solicit; we are told how much money has been allocated to our County and it is then up the local agencies to determine the best uses for the funds. If a County or Operational Area were to choose to not accept the funds, they would then be reallocated to other jurisdictions within California and outside of San Luis Obispo County. The term applying for the grant in this case means the Operational Area local governments, through the County as Operational Area Coordinators, are actually responding to the State with what we have determined are the best use for the allocated funds and it is then up to Cal EMA to approve the requested use of the already allocated grant funds.

2.

Grant Overviews

This document contains Operational Area and County related information on the following grants, as awarded by federal fiscal year; as noted with each grant individually some funds were not expended; the below total award amount is $6,632,954 including the new FFY 2011. While it is anticipated that funding from currently award grants will be fully expended, a few of the early grant awards were not entirely expended; at total $120,250 was not spent. Thus, anticipating the current grants will be fully expended, the amount received and used or anticipated to be used since the initial FFY 1999 grants were awarded total just over $6.8 million through the FFY 2012 grant cycle. Funds received or expected since 9-11, from FFY 2002 to date total just under $6.7 million. FFY99 State Domestic Preparedness Equipment Program, $57,881 FFY01 State Domestic Preparedness Equipment Program (funding for FY00 and FY01), $134,869 FFY02 State Domestic Preparedness Equipment Program; monitored*, March 2006, $216,446 FFY02 FEMA Supplement Grant Emergency Operations Planning, $103,030 FFY02 CERT/Citizen Corp Grants, $8,670 FFY03 State Homeland Security Grant Program; monitored*, March 2006, $249,858 FFY03 State Homeland Security Grant Program, Part 2, $642,303 FFY03 CERT Grant, $10,932 FFY 04 Homeland Security Grant Program; monitored*, March 2006, $1,049,293 FFY 05 Homeland Security Grant Program, $718,678 FFY 06 Homeland Security Grant Program, $540,200 FFY 07 Homeland Security Grant Program, $547,286 FFY 08 Homeland Security Grant Program, $652,314 FFY 09 Homeland Security Grant Program, $630,420 FFY 10 Homeland Security Grant Program, $636,422 FFY 11 Homeland Security Grant Program, $434,352 FFY 12 Homeland Security Grant Program (anticipated), $255,910 TOTAL Federal Fiscal Year 1999 2012 Grants Awards Amount: $6,888,864 TOTAL AFTER 9-11 (FFY 2002 2011) Grants Awards Amount: $6,696,114 2.1. FFY99 State Domestic Preparedness Equipment Program; $57,881 awarded, $53,247 expended

The FY99 State Domestic Preparedness Equipment Program grant provided $57,881 to the Operational Area ($50,753 for equipment, $7,128 for Needs Assessment). Equipment Grant Award: $50,753 Equipment Amount Expended: $46,118.58 (due to better pricing than anticipated, however too late in the grant year to make addition expenditures).

Needs Assessment Grant Award: $7,128 Needs Assessment Grant Expended: over $7,128, rec'd $7,128 in reimbursement. Overview of equipment purchased: 1. Communications system for explosive safe communications between the bomb task force and haz mat team: $37,000. Purchasing entity: County OES for Sheriff's Department for Bomb Task Force. 2. 12 Level A haz mat suits for the Regional Haz Mat Response Team: $5,516 Purchasing entity: County OES for CDF/County Fire for Haz Mat Team. 3. Portable radios and related equipment for fire: $3,603. Purchasing entity: County OES for CDF/County Fire for Haz Mat Team. Grant status: All equipment purchased with this grant has been obtained and paid for. All involved agencies need to retain document related to this grant to comply with OMB audit requirements. 2.2 FFY01 (and FFY00) State Domestic Preparedness Equipment Program; $134,896

The FY01 State Domestic Preparedness Equipment Program provided grant funds of $134,896 to the Operational Area. These funds combined the federal fiscal year 2000 and federal fiscal year 2001 monies. Overview of fund uses (totals may be approximate): 1. First Responder nerve agent antidotes: $29,370 Purchasing entity: County OES for County Health for various Op Area first responder agencies. 2. Haz Mat Team Personal Protective Equipment: $360 Purchasing entity: County OES for CDF/County Fire for Haz Mat Team. 3. Haz Mat Team chemical and related detection equipment: $29,512 Purchasing entity: County OES for CDF/County Fire for Haz Mat Team. 4. Decontamination systems for individual or mass application (hospital use): $12,396. Purchasing entity: County OES for CDF/County Fire for the Haz Mat Team (distributed to each of the four hospitals in the county). 5. Other decon systems and equipment (Haz Mat Team): $21,849. Purchasing entity: County OES for CDF/County Fire for the Haz Mat Team. 6. Satellite linking communications system for Bomb Task Force and related use: $13,999. Purchasing entity: County OES for Sheriff's Department for Bomb Task Force.

7. Cross band communications system/radios for the fire service: $6,258. Purchasing entity: County OES for CDF/County Fire for OA fire service. 8. AEL item 88, interoperable communications Server and related equipment for emergency management software (Jeskell invoice dated 5/9/2005): $5,937.41 (Jeskell) 5,536.05 + 401.36 tax 9. Alert Technologies for emergency management software services (invoice dated 11/4/2005): $3,375 non-taxable 10. City of San Luis Obispo for PID monitor with 10.6eV Lamp (Li-ion): $4,082.15; 3,806.20 + 275.95 tax. 11. Alert Technologies for emergency management software services (invoice dated 12/19/2005; shared with 138RTG10): $151.44 non-taxable Sales tax for above: $6,341 Shipping and handling for above: $1,942 Total: $134,869 2.3 FFY02 State Domestic Preparedness Equipment Program; $216,446 awarded, $203,630 expended Timeline: The County Board of Supervisors approved County OES to accept this grant on behalf of the San Luis Obispo County Operational Area on October 7, 2003. The FY02 State Domestic Preparedness Equipment Program provided grant funds of $216,446 to the Operational Area. Of this amount, $207,025 was allowed for equipment purchases, $9,421 was required to be allocated for expenses related to exercises, and up to $5,411 is allowed for administrative costs. Actual amount expended: $203,630; final claim submitted February 9, 2005 in the amount of $278 for OES Admin costs July 31, 2004 to January 31, 2005. This claim has been paid and the grant is closed out. Note that the under expenditure of significance is related to exercises; we were required to allocate $9,421 of this grant to exercises. However, with CSTI in our Operational Area, and the resulting participation in joint exercises with them and related entities, our haz mat team, Public Heath Department, bomb task force, and other participating agencies do not have the costs out of pocket that other Op Areas may have to expend to develop and carry out exercises. Thus, a good portion of the grant exercise funds will not be claimed. Overview of fund uses (for a total expended and claimed of $203,630): 1. First Responder Personal Protective Equipment for local peace officers: $194,212.

Purchasing entity: Sheriff's Department for Operational Area law enforcement agencies. 2. Extraction litters, rollable (sort of like portable back boards or braces for use in tight areas): $7,191. Purchasing entity: CDF/County Fire for Op Area fire agencies. 3. Administrative costs (to County OES): $2,227. Grant status: Close out status; all involved agencies need to retain document related to this grant to comply with OMB audit requirements. 2.4 FFY02 FEMA Supplemental Grant Emergency Operations Planning; $103,030 awarded, $49,915 expended The FY02 FEMA Supplement Grant Emergency Operations Planning grant made available $103,030 to update and enhance emergency operations plans. Jurisdictions which applied for these funds were the cities of Paso Robles, Atascadero, Morro Bay, San Luis Obispo, and Pismo Beach, and the county of San Luis Obispo. All of these local applicants were awarded the grant amount they requested, although the County did not complete its project due to the need to comment resources to other projects. This grant was taken advantage of by the cities of Paso Robles, Atascadero, Morro Bay, and Pismo Beach to update their emergency plans through the use of a contractor. Grant status: Reimbursement for a total cost of the $49,915 used from this grant has been received. The following amounts went to various jurisdictions: City of Paso Robles: $12,703.60 City of Atascadero: $10,693.35 City of Morro Bay: $15,718.17 City of Pismo Beach: $9,646.88 County of San Luis Obispo: $1,153 All involved agencies need to retain document related to this grant to comply with OMB audit requirements. 2.5 FFY02 CERT/Citizen Corp Grants; $8,670 awarded, $8,050 expended

The FY02 CERT/Citizen Corp Grants provided up to $3,439 in Citizen Corp costs and $8,670 for CERT programs. Since our Operational Area's Citizen Corp concept is overseen by our Op Area Disaster Planning Advisory Committee, there were no relevant Citizen Corp expenditures. As for CERT, Regional CERT and SLO City CERT claimed a total of $8,049.83. Grant status: Closed, claims passed on to the Governor's Office on Service and Volunteerism on December 15, 2003.

2.6 FFY03 State Homeland Security Grant Program, Part I; $249,858 awarded, $204,119 expended Timeline: The County Board of Supervisors approved County OES to accept this grant on behalf of the San Luis Obispo County Operational Area on October 7, 2003. The FY03 Homeland Security Grant Program made available $249,858. Of that amount, grant conditions required it to be appropriated in the following categories: equipment: $185,829; exercise: $45,739; planning (and administrative costs): $18,290 (planning = $12,045; admin = $6,245) Note that the under expenditure of significance was related to exercises; we were required to allocate $45,739 of this grant to exercises. However, with CSTI in our Operational Area, and the resulting participation in joint exercises with them and related entities, our haz mat team, Public Heath Department, bomb task force, and other participating agencies do not have the costs out of pocket that other Op Areas may have to expend to develop and carry out exercise. Thus, a good portion of the grant exercise funds will not be claimed. Overview of equipment fund uses (totals may be approximate): 1. Emergency medical multi-casualty trailer, and equipment and supplies: $58,313. Purchasing entity: CDF/County Fire for Operational Area fire and rescue agencies. 2. Emergency breathing equipment/related for extended rescue operations: $41,227. Purchasing entity: CDF/County Fire for Op Area fire agencies. 3. Communications equipment for the Regional Haz Mat Response Team: $29,904.55. Purchasing entity: CDF/County Fire for the Regional Haz Mat Team. 4. Fire service radios: $19,731. Purchasing entity: CDF/County Fire, for Op Area fire agency (ies). 5. Hazard materials monitoring device for use on haz mat incidents: $16,731. Purchasing entity: CDF/County Fire, for the Regional Haz Mat Team. 6. Sales tax and shipping for the above items: $17,420. Grant #2003-167, CFDA #97.004 2.7 FFY03 State Homeland Security Grant Program, Part 2; awarded $624,303

Timeline: The County Board of Supervisors approved County OES to accept this grant on behalf of the San Luis Obispo County Operational Area on October 7, 2003. The State FY03 State Homeland Security Grant Program, Part 2 made available $624,303 which can be used in any of five categories: equipment, exercise, training, planning, and admin.

Administrative costs cannot exceed 3% of the total amount, which is $18,729. The San Luis Obispo County Operational Area applied to use the funds in the following allocations: Equipment, $597,000; Planning (threat assessment), $10,000; Admin, $17,303.
Alpha Card ID system, County OES: Coast Electronics (radios), County OES: OES Admin, Aug 2005 through June 2006: OES Admin, July 2006 through Oct 2006: Brown Net, County ITD: ITD Admin, County FY 2006: ITD Admin, County FY 2007 through Oct: Total for OES: Total for ITD: $6,509.46 $4,103.73 $3,477 $0 $77,576.88 $592.10 $7,706.40 14,090.00 85,875.00

$50,407.50 was for item FS 44 (Infrared Stand Off Detector), purchased by County Fire for the haz mat team $55,003 for a Light Cycler for PH $366,514 for IT. Payments received to date include a claim for $91,808; $105,411.27 received 11/9/2005 and turned over to IT (100% IT) and $55,639.01 (received 11/18/2005 and turned over to IT same day; 100% IT reimbursement.); $50,291.69 in December 2005; $65,217 in December 2005. $77,577 for IT. This amount is for the Brown Net project noted below and was part of the redirect of funds toward the end of the project. The redirect was allowed by OHS and approved by the Board of Supervisors on June 13, 2006. $6,509 for County OES. This amount was for the EOC ID system and was part of the redirect noted above. $4,104 for County OES. This amount was for communications, HTs for OES and was part of the redirect noted above.

Overview of equipment fund uses (totals may be approximate): 1. Communications equipment to provide radio contact in the CA Highway 166 corridor and surrounding areas for law enforcement, fire, and EMS: initial award was $493,148. Purchasing entity: County Information Technology Department on behalf of Operational Area fire, law enforcement, and emergency medical agencies. Note: These funds were matched with a $66,786 County general fund contribution.

2. Communications equipment to provide equipment for the countywide Brown Net local government radio system for Davis and Lopez Peaks. 2. Infrared detector device for use by the Regional Haz Mat Team: $50,849. Purchasing entity: CDF/County Fire for the Regional Haz Mat Team. 3. LightCycler (a device for the Public Health lab, for detection of various biological organisms): $53,003. Purchasing entity: County Health (purchased , claimed, and reimbursed). 4. The EOC ID and radios as noted above, in the bullets. Grant status: Funds have been approved for use by County departments on behalf of the Op Area. All of the above items have been claimed and reimbursements have been received for all but the $99,965 as noted and listed earlier. This grant had a close out date of October 31, 2006 and a final claim date of November 30, 2006. However, as of 11/30/2006 an extension request for this grant is being worked on. After all of the noted expenditures, the remaining balance available for this grant is: Administrative Costs: Equipment: Planning Total unexpended: $1,832 $36,884 $8,475 $47,191

The grant number for 2003, Part II is #2003-35 2.8 FFY03 Community Emergency Response Team Grant; $10,932 awarded, $10,479 expended

This grant allocates $10,932 to support CERT training in the Operational Area. It is anticipated the funds will be split between Regional CERT and SLO City CERT. Grant status: Approved by the Governor's Office on Service and Volunteerism. SLO City CERT and Regional CERT are cooperatively making purchases with these funds on behalf of the San Luis Obispo County Op Area. Closed out February 2005, total funds rec'd were $10,479. Total funds received: $1,093 to Sheriff's Advisory to offset projector cost, $55 for OES for admin cost, rec'd payment in June 2004 for a total warrant payment of $1,148; rec'd payment in Jan 2005 for: Sheriff's Advisory, per Bob Neumann for Regional CERT, $4,178.36; for SLO City, $5,097.64; for County OES, $55 to revenue acct 4250095, exp account 5001210 for a total warrant payment of $9,331. Grant #Y2CCOA40; CFDA # 97.054 2.9 FFY04 Homeland Security Grant Program; $1,049,293 awarded

The 2004 grant application has been approved by the State Office of Homeland Security/State Office of Emergency Services. Since County OES also needs to get approval from the County Board of Supervisors to accept the grant funds, such approval was obtained at the August 17, 2004 Board meeting. The funding amounts for the San Luis Obispo Operational Area for the 2004 grant are: SHSP: $825,457, which can be used for specialized equipment, planning for homeland security and emergency operations, training (with significant restrictions that generally don't make use of the funds for training feasible for our Op Area), exercise, costs of management and implementing SHS assessment and strategies, and admin costs. CCP: $24,670, which can be used for a number of new items and purposes, which are explained in the attachments and/or Grant Guide. LETPP: $199,166, which can be used for a number of categories, which are explained in the attachments and/or Grant Guide. Information on what resources the Operational Area representatives and Approval Authority have concurred would benefit the entire county through purchase with these grant funds is shown below. ______________________________________________________________________________ County Fire: $319,300 requested for County Fire $310,000: A hazardous materials emergency response vehicle (a specialized vehicle for the various unique equipment and supplies used by the Regional Hazardous Materials Emergency Response Team, which is a joint, countywide team). Funding grant: State Homeland Security Program $9,300: To offset costs related to administering the grant purchases. ______________________________________________________________________________ Sheriff's Department: $552,183 requested for the Sheriff's Department $287,000: A specialized piece of equipment called a Total Containment Vessel (TCV); a TCV is a specialized unit designed for the containment of conventional explosives, weapons of mass destruction, and hazardous materials, for use by the Bomb Task Force (the Bomb Task Force serves the entire county, including all cities). Funding grant: State Homeland Security Program. $47,000: Bomb Task Force Robot Enhancements (for the purchase of equipment to allow the robot device which remotely controls potential explosives to be operated in a confined space atmosphere without the hindrance of the fiber optic cable currently in use, and for camera upgrades

to give the robot an increased ability to inspect devices, thus reducing the need for a human being to approach a suspicious device). Funding grant: State Homeland Security Program. $187,166: To be used to purchase two mobile command posts/mobile communications units for use by law enforcement and/or other response agencies for use in coordinating response efforts anywhere in the county, and between various jurisdictions and agencies. Funding grant: Law Enforcement Terrorism Prevention Program. $11,000: To be used to expand an existing emergency telephone notification system. Funding grant: Law Enforcement Terrorism Prevention Program. $11,000: To purchase a specialized "fit test" device, which is a specialized piece of equipment designed to allow law enforcement officers and other response personnel the ability to perform specialized testing to make sure they can safely wear respirators. Funding grant: State Homeland Security Program. $9,017: To cover costs for administering the grant purchases. State Homeland Security Program. Funding grant:

Public Health Department: The $14,640 requested for the Public Health Department will be used for anti-nerve gas antidote and anti-biotic pharmaceuticals for use by emergency first responders. Funding grant: State Homeland Security Program. _____________________________________________________________________________ Office of Emergency Services: The $137,500 requested for the Office of Emergency Services will be used for the following: $127,500: Emergency Management Software (to help ensure various jurisdictions and agencies throughout the County can coordinate emergency preparedness, response and recovery efforts in a consistent, prompt manner). Funding grant: State Homeland Security Program. $5,000: Approximately ten satellite phones to be placed at strategic locations such as Emergency Operations Centers to help ensure direct communications between jurisdictions and various agencies remains available. Funding grant: State Homeland Security Program. $6,000: To cover costs for administering the overall grant purchases, with $5,000 of this funding from the State Homeland Security Program and $1,000 from the Law Enforcement Terrorism Prevention Program. Grant status: The purchasing process for the above grants is under way by the Sheriff's Department, CDF/County Fire, and County Public Health on behalf of the entire Operational Area. Grant #2004-45, CFDA #97.004 2.10 FFY05 Homeland Security Grant Program; $718,678 awarded

This is a combined grant package, which includes $542,129 for SHSP and $176,549 for LETPP. This grant has been awarded and the request to accept the grant went to the Board of Supervisors as consent agenda item B-2 on December 6, 2005. For fire service use countywide, mobile self contained breathing apparatus units to support long term fire, rescue, hazardous materials, and related emergency response efforts. These units provide the ability to refill the air bottles firefighters and other responders need to protect themselves in hazardous environments. The request is to offset the purchase of a new unit for the North Coast at an estimated cost of $181,000, upgrade the unit located at the Avila Valley fire station at a cost of $125,000, and upgrade a unit located in Templeton for $10,000. Total estimated cost: $316,000. Offset the costs of a project to enhance radio repeater and related systems to increase two way radio coverage areas for responders such as County Environmental Health for hazardous material response coordination, County OES, and the Air Pollution Control District for monitoring airborne releases of substances. Total estimated cost: $46,000. Provide a radio repeater and related equipment for Port San Luis to enhance public agency two-way radio coverage for the area. Total estimated cost: $13,000. Offset the costs of the Criminal Justice Information System (CJIS) computerized information sharing project, with $40,000 allocated to offset the costs of the District Attorney's office and $40,000 allocated to offset the costs of Probation, for a total cost to the grant of $80,000. A computer server and related equipment to host emergency management software which will help ensure various jurisdictions and agencies throughout the County can coordinate emergency response and recovery efforts in a consistent, prompt manner. It is anticipated the server will be housed in the County Emergency Operations Center. Estimated cost: $19,760. $45,000: Computer Aided Dispatch system upgrade which coincides with a requested 2006 Homeland Security grant project to interconnect the 9-1-1 CAD systems that currently independently exist in each citys police and fire and County agency dispatch centers; this will include upgrading the city of Grover Beach CAD with a system that will be compatible with the countywide project. $105,000 will be used to purchase a specialized mobile command post vehicle for the Sheriffs Department. This specialized vehicle will be used as an on-site command and/or tactical negotiations base of operations for chemical, biological, radioactive, or explosive emergencies related to potential terrorist activities. In addition, the vehicle will be available to respond to all hazards emergencies such as hazardous materials incidents, bomb related incidents, and public health related incidents in conjunction with the Regional

Hazardous Materials Response Team, regional bomb squad, County Public Health, and other agencies as needed. This specialized piece of equipment will be an approximately 26 foot long command vehicle with a conference/tactical negotiations area, three communications and/or workstations, a self contained generator. Support items for hazard materials response including a vehicle ventilation device (vehicle fume hood) to ensure work areas in mobile labs remain free of contaminants at an estimated cost of $6,200, and a portable isolation examination box (portable isolation to allow responders to safely examine a hazardous substance at a cost of about $3,000. Total estimated cost: $9,200. Miscellaneous items for law enforcement agency use including Personal Protective Equipment for hazards materials/related exposures at a cost of about $20,000, items such as underwater search and rescue team ropes and related materials at a cost of about $20,000, and a device to test peace officers and others in order to certify facial respirators can safely be used at a cost of about $10,000. Total estimated cost: $50,000. Miscellaneous items for public health and emergency medical services (EMS) including satellite phones to ensure communications during disasters at a cost of about $3,690, offsetting the cost of global position satellite devices for placement in ambulances and related EMS vehicles at a cost of about $6,000, nerve agent antidote kits at a cost of about $1,715, disposable medical ventilators for placement in ambulances at a cost of about $4,400, and various detailed reference books for use in emergency operations centers and related locations at a cost of about $946. Total estimated cost: $16,751.

In addition to the above, up to 2.5% of the grant may be used to offset the costs of administrating it, which amounts to $17,967 for the SHSG and LETPP grants. 2.11 FFY06 Homeland Security Grant Program; $540,200

County Fire: The $12,000 requested for County Fire will be for development of an emergency evacuation and operational plan for a wildland urban interface fire protection area in and around Atascadero to coincide with a large scale multi-agency NIMS training exercise in 2007.

Office of Emergency Services: Emergency Services includes:

The $104,265 requested for the Office of

$ 48,020 to fund costs associated with: a). NIMS training for county departments; b). to support the 2007 large scale multi-agency NIMS exercise in Atascadero, and c) other disaster management training and exercises. These funds may be re-allocated to various county departments to facilitate the training if it cannot be done through a single provider source (such as

budget authority transfer from OES budget unit to Public Health budget unit for NIMS training of Public Health and EMS workers). $ 25,039 for Community Outreach and Education programs; $ 15,000 for Computer Software for Emergency Operating Center Integration Project $16,206 for Management and Administration costs of this Grant

Sheriffs Department: includes:

The $398,935 requested for the Sheriffs department

$ 349,500 for a multi-agency computer based project to integrate and connect the 9-1-1 computer aided dispatch systems (CAD) at all seven cities, Sheriffs Dispatch, and CDF/County Fire Dispatch centers in order to more rapidly transfer critical life and property saving data for emergency dispatches of emergency medical, fire/rescue, and law enforcement personnel. $ 22,935 to purchase equipment and update curriculum for the countywide Community Emergency Response Team (CERT) programs. $ 10,000 for an Interoperable radio system integrator $ 10,000 to purchase Personal Protective Equipment (PPE) for local Law Enforcement officers countywide. $ 6,500 to purchase a two wheel transport vehicle to transport fully suited bomb technicians for the County Bomb Squad

County Public Health Agency: The $25,000 requested for County Public Health includes: $6,000 for Training of EMS and Public Health personnel in Bio-Terrorism terrorism courses $16,250 for purchase and training on Point of Distribution (POD) equipment for emergency vaccination during times of disease or bio-terrorism exposure. $2,750 to provide a plan to prepare day care centers for disaster situations.

Note: $10,000 may be reallocated from the OES budget approved in this agenda item to facilitate NIMS and ICS training for Public Health personnel if separate training is required. 2.12 FFY07 Homeland Security Grant Program; $547,286 awarded, $543,793 expended

County Fire: The $144,000 requested for County Fire will be used for: 1. $ 12,000 for development of an emergency evacuation and operational plan for a wildland urban interface fire protection area in and around Cambria to coincide with a large scale multi-agency training exercise in 2008; 2. $12,000 for the development of a tsunami evacuation plan for the North Coast; 3. $60,000 to purchase a truck type vehicle to support and tow an Urban Search and Rescue (USAR) trailer that will be assigned to San Luis Obispo County; 4. $15,000 for an emergency lighting unit, although these funds may be combined with the USAR truck type vehicle for related needs; 5. $45,000 to purchase personal protective entry suits for Hazardous Materials Team members. Office of Emergency Services: The $117,306 requested for the Office of Emergency Services includes: 1. $ 54,729 to fund costs associated with training related to the National Incident Management System (NIMS) and to support a 2008 large scale multi-agency NIMS exercise, as well as other disaster management training and exercises. These funds may be re-allocated to various County departments to facilitate the training and exercises as efficiently as possible; $ 46,158 for computer software for Operational Area wide emergency management coordination; $16,419 for management and administration costs of this Grant.

2. 3.

Sheriffs Department: The $285,000 total requested for the Sheriffs department, with $202,980 funded by this grant, includes: 1. $50,000 for support to a multi-agency computer based project to integrate and connect the 9-1-1 computer aided dispatch systems (CAD) in all seven cities, Sheriffs Dispatch, and Cal Fire/County Fire Dispatch centers in order to more rapidly transfer critical life and property saving data for emergency dispatches of emergency medical, fire/rescue, and law enforcement personnel;

2. 3.

$10,000 to purchase Personal Protective Equipment (PPE) for local law enforcement officers countywide; $225,000 (of which only 142,980 is funded by this grant) for the purchase of a law enforcement tactical intervention rescue vehicle for use in situations in which armed suspects capture a facility or people.

Animal Services: The $ 25,000 requested for Animal Services includes: 1. $ 25,000 to purchase equipment and supplies for small animal emergency rescue sheltering, including a small trailer to house the resources for immediate response.

County Public Health Agency: The $58,000 requested for County Public Health includes: 1. $20,000 for training of EMS and Public Health personnel on Point of Distribution (POD) equipment for emergency vaccination during times of disease or bio-terrorism exposure. $38,000 to purchase self injection vaccine kits for first responders exposed bio-terrorism agents.

2. 2.13

FFY08 Homeland Security Grant Program; $652,314 awarded

County Fire: The $294,250 requested for County Fire will be for: 1. $ 45,000 Self Contained Breathing Apparatus for Countywide Hazardous Materials Response Team 2. $115,000 GIS Data Acquisition project (in conjunction with Planning, Assessors Office, and OES) 3. $ 43,000 Development of an emergency evacuation and operational plans for wildland urban interface (WUI) fire protection area and a Tsunami Evacuation Plans in conjunction with OES 4. $ 91,250 Urban Search and Rescue equipment for Operational Area fire agency mutual aid use.

Office of Emergency Services: The $128,464 requested for the Office of Emergency Services includes:

1. $ 35,000 to complete a Strategic Plan for the Emergency Operating Centers and Department Operating Centers in the San Luis Obispo County Operational Area 2. $ 22,000 for Web EOC emergency management software system enhancements and GIS Data Acquisition project 3. $ 5,000 for Tsunami and WUI Evacuation Planning in conjunction with County Fire 4. $ 20,000 for Community Outreach public education materials 5. $ 26,985 for training programs throughout the Operational Area 6. $ 19,569 for Management and Administration of the 2008 Homeland Security Grant Program

Sheriffs Department: department includes: 1.

The

$204,600

requested

for

the

Sheriffs

$36,000 for support of the existing multi-agency computer based project to integrate and connect the 9-1-1 computer aided dispatch systems (CAD) at all seven cities, Sheriffs Dispatch, and Cal Fire/County Fire Dispatch centers. $153,600 to provide a Telephonic Emergency Notification System emergency public alert system for evacuation and emergency message needs. $15,000 to purchase trauma kits for law enforcement and other emergency responders.

2. 3.

County Health Agency: The $25,000 requested for County Health Agency will provide funding for supplies and training for Point of Distribution (POD) for emergency vaccination during times of disease or bio-terrorism exposure. 2.14 FFY09 Homeland Security Grant Program; $630,420 awarded

County Fire: The $ 210,356 requested for County Fire will be for: 1. $60,000 for two photo-ionization detectors for the Regional Hazardous Materials Response Team (Project H)

2. $1,500 for a cellular amplifier, antenna, cabling for the Regional Hazardous Materials Team (Project H) 3. $24,000 for development of an emergency evacuation and operational plans for wildland urban interface (WUI) fire protection area and tsunami evacuation in conjunction with OES (Project C) 4. $20,000 for Urban Search and Rescue equipment for Operational Area fire agency mutual aid use (Project D) 5. $15,000 for Urban Search and Rescue equipment trailer (Project D) 6. $45,000 for a Geographic Information System (GIS) street centerline data development project for use throughout the Operational Area. Data is required to accurately map ALL streets in the Operational Area (Project F) 7. $20,000 for GIS enterprise system computer related hardware and software to make Emergency Management and Homeland Security GIS data accessible to authorized users throughout the Operational Area (Project F) 8. $24,856 for GIS transportation system data gathering and input for use in emergency resource routing and tracking throughout the Operational Area (Project F) Also for County Fire, adjust the fixed asset list to include two photo-ionization detectors and one equipment trailer. Office of Emergency Services: Emergency Services includes: The $98,912 requested for the Office of

1. $60,000 to provide contract or temporary part staff to further develop and deploy WebEOC emergency management software system enhancements to make the system useable by various jurisdictions throughout the Operational Area (Project I) 2. $20,000 community outreach projects such as emergency preparedness publications (Project L) 3. $18,912 for Management and Administration of the 2009 Homeland Security Grant Program (Project E) Sheriffs Department: The $184,152 requested for the Sheriffs department includes:

1. $10,000 for support of the existing multi-agency computer based project to integrate and connect the 9-1-1 computer aided dispatch systems (CAD) at all seven cities, Sheriffs Dispatch, and Cal Fire/County Fire Dispatch centers (Project A) 2. $132,724 for tactical law enforcement equipment; law enforcement special operations equipment such as protective equipment and improved use of technology (as noted on an attached spreadsheet) (Project B) 3. $21,428 for tactical law enforcement training (Project B) 4. $20,000 for a mass fatality management plan for the Operational Area (Project J) Also for the Sheriffs Department, adjust the fixed asset list to include: one ballistic blanket (which is a bullet resistant shield type blanket), one search and rescue camera system, two under door cameras, and two remote scout robots. Public Health Department: The $137,000 requested for the Public Health Department includes: 1. $85,000 for a device called a thermocycler, for the Public Health lab to locally diagnosis/determine various strains of illness, using patient samples, including testing for/diagnosing H1N1 (Project G) 2. $8,000 for Public Health lab and related area video surveillance equipment (Project M)

3. $12,000 for Public Health emergency preparedness and readiness supplies (Project M) 4. $32,000 to provide for staff time, equipment, logistics and pharmaceuticals for Point of Distribution inoculation drills and training (Project K) Note: Board agenda item A-1 on September 29, 2009 approved adding the thermocycler to the fixed asset list of Public Health and to allow for purchase of the device prior to formal acceptance of this grant by your Board. A second note relates to the $32,000 for item 4, the Point of Distribution inoculation drills and training: for administrative reasons, the Public Health Department will budget for that project in through the regular County fiscal year 20102011 budget process. As a result, the budget adjustment attached with this request is only for items 2 and 3 noted above, for a total of $20,000.

2.15

FFY10 Homeland Security Grant Program; $636,422 awarded

The projects are: Grant Reference: Project A Funded Amount: $154,700: Terrorism/Rescue/Tactical Law Enforcement - This project provides equipment and training that will enhance the capabilities of our two local tactical teams to respond to terrorist or other local threats more effectively. This includes shields, breaching systems, camera and vision equipment and associated training with both teams. Purchasing Department: Sheriffs Department Need: There is a need for the local tactical law enforcement teams to train together, build strong working relationships and adopt like tactics and equipment. Enhancing the knowledge and skills that these teams possess and incorporating like practices will allow the Operational Area to be more efficient. Grant Reference: Project B Funded Amount: $18,000: Marine craft radar system to detect small vessels along the OA coastline, including the area around the nuclear power plant. This radar system will allow law enforcement officials to look for suspicious vessels and monitor the coastline and more effectively respond to potential or actual threats. Purchasing Department: Sheriffs Department Need: Currently law enforcement in the OA does not have the ability to effectively detect and monitor small craft vessels along the coastline. Grant Reference: Project C: Funded Amount: $24,000: Evacuation Planning-This project will be a continuation of an existing project that provides detailed evacuation plans in Wildland Urban Interface Fire evacuation areas. Purchasing Department: County Fire Need: Our Operational Area has hundreds of square miles of Wildland Urban interface (WUI) hazard areas, that is areas where human improvements and wildland areas intermix. These plans will identify WUI impact areas, areas to be evacuated, and operational plans for response organizations and Emergency Operations Centers. Grant Reference: Project D:

Funded Amount: $20,000: San Luis Obispo Hazardous Incident Response Team Feasibility Plan to determine future operability requirements to successfully maintain team. Purchasing Department: County Fire Need: Regional Hazardous Materials Team feasibility study to determine how the team will be structured and funded for the next several years; the existing haz mat team is actually not an entity but is made up of 40 members from nine different agencies with limited funding capabilities. The team needs an independent determination of existing capabilities, current deficiencies, financial sustainability and future needs. This need is based on a strategic planning session that identified critical gaps in the cooperative interagency haz mat team a feasibility plan was identified as being necessary. This feasibility study will take an independent look at the team to determine what needs to be accomplished in terms of structure, equipment, training and funding. Grant Reference: Project E: Purchasing Department: County Fire Funded Amount $30,000 Need: The need for a countywide data base for GIS data is documented. This project will facilitate obtaining and validating the most critical components of the overall database project. Emergency responders will utilize the data to better prepare for, prevent, respond to, and recover from natural and human caused events and disasters. Grant Reference: Project F: Funded Amount: $194,141: Development of technical rescue training props/grounds to support five Urban Search and Rescue (USAR) training disciplines: Low Angle Rescue, Trench Rescue, Confined Space Rescue, Rescue Systems I and Rescue Systems II. Purchasing Department: County Fire Need: Being able to teach these classes in San Luis Obispo would allow emergency responders to better prepare for, prevent, respond to and recover from natural and human caused events and disasters. Currently, some of these classes must be taken outside of our area, which makes it difficult to properly train local responders. Grant Reference: Project G: Funded Amount: $9,000: Two Way Radios for the Regional Hazardous Materials Emergency Response Team Purchasing Department: County Fire Need: Radio communications is a critical safety concern during emergency incidents. The Haz Mat team requires NFPA compliant equipment that is intrinsically safe.

Grant Reference: Project H: Funded Amount: $24,000: County Fire Training Center Computer Lab components which will allow for emergency simulations and disaster preparedness courses/exercises at the South Bay Training Center Purchasing Department: County Fire Need: Creation of this computer lab will allow emergency responders from throughout the county to be better prepared for and respond more effectively to natural and human caused events and disasters. Grant Reference: Project I: Funded Amount: $6,000: Emergency Alert System Broadcast Unit (EAS Encoder/Decoder) Purchasing Department: County OES via ITD Communications Division Need: The purchase of this Emergency Alert System encoder/decoder machine is necessary to allow tracking and receiving of multiple stations and to send out EAS messages during emergency situations. In addition, the Federal Communications Commission is requiring broadcasters to upgrade their EAS equipment; this will also help us ensure compatibility with their new equipment. This will also allow the older existing EAS machine to serve as a back up or alternate unit. Grant Reference: Project J: Funded Amount: $31,821: Grant Management and Administration Purchasing Department: County OES Need: All grant projects are coordinated by OES as the single point of contact on behalf of all local agencies within the Operational Area, including all involved County departments. These funds offset most of the cost of OES administering and managing the grant throughout the three year grant period Grant Reference: Project K: Funded Amount: $41,260: Public Health Training - Point of Distribution Training - This training will prepare emergency workers to efficiently distribute mass prophylaxis to the public. RSS Training - This training will teach health agency staff Receiving, Staging and Storing Public Health Emergency Program information including their roles and the overall purpose. Purchasing Department: Public Health

Need: Mass distribution to the public creates issues including special needs considerations, demographic challenges and number of people needing inoculation. This training will also provide the opportunity for enhanced collaboration capabilities between agencies. RSS Training is necessary for newly completed RSS SOP and selected site. Grant Reference: Project L: Funded Amount: $68,000: Automated Bioterrorism Test Results Reporting System Purchasing Department: Public Health Need: Purchase of this assest would allow automated, electronic reporting of laboratory response network (CDC approved) testing to the CDC and CDPH. Currently, information must be entered manually through the internet, which is very labor intensive and allows errors to be made much easier. What is being asked, essentially, is to purchase an add-on software product that will automate the process. The County currently uses a product called ApolloLIMS, which is a Laboratory Information Management System (LIMS). ApolloLIMS are a core function of laboratory operations by controlling the day-to-day workflow such as specimen processing, results of tests, specimen reporting, analysis of laboratory operations, among other functions. What is being requested is to add to that system; this project will provide what is called the Automated Bioterrorism Testing and Results Reporting Interface, which will add an interface to the Centers for Disease Control (CDC). In order to procure and integrate this software it is necessary to contract with a firm with the expertise to integrate the system, and to provide the needed license. As a result, we are asking your Board to approve the attached contract with Common Cents Systems, Incorporated in the amount of $67,921.98. The fixed asset approval request for Public Health is for the licensed software. Grant Reference: Project M: Funded Amount: $7,000: Mobile Water Tender/Water Tank Trailer for Animal Services Purchasing Department/Division: Animal Services Need: This mobile unit would provide the ability to stockpile and supply care centers with both drinking water for animals and water for cleaning and disinfecting during an emergency or incident. Currently no equipment available to supply household pets or larger animals with guaranteed water supply during emergency situation. Grant Reference: Project N: Funded Amount: $8,500: Wireless Equipment Monitoring System Purchasing Department: Public Health

Need: The Public Health Department needs the capability to monitor and record temperature dependent equipment (freezers, refrigerators, incubators, etc.) 24/7/365 and can currently only do so manually. 2.16 FFY11 Homeland Security Grant Program; $434,352 awarded

Determining the most efficient use of the grant funds involves representatives from various agencies (reference Other Agency Involvement on a following page) working together on recommendations. These recommendations are then prioritized by the below described Homeland Security Grant Approval Authority. A Cal EMA requirement of this grant is for an Approval Authority body consisting of the County Sheriff, County Fire Chief, a municipal fire chief (selected by the Operational Area Fire Chiefs), a chief of police (selected by the Operational Area Police Chiefs), and County Public Health Officer or designee to develop and approve specific uses for these grant funds. The fire and police chiefs select their representatives for the Approval Authority. The Approval Authority body for the San Luis Obispo County Operational Area is: Sheriff Ian Parkinson, San Luis Obispo County Sheriffs Department Chief Rob Lewin, Cal Fire/County Fire Department Chief Ken Johnson, Paso Robles Emergency Services/Fire Department Chief Jim Copsey, Grover Beach Police Department Dr. Penny Borenstein, San Luis Obispo County Health Officer

Although expenditures to be made with this grant will be brought back to the Board of Supervisors for approval prior to making any purchases, general uses of the grant tentatively include the proposed items listed below; specific information will be included in a future Board item prior to purchase of any items. Since the proposals are not yet finalized, this list is intended to provide a general overview of the nature of the items to be requested. Grant requirements dictate that $108,588 of these funds be used specifically for law enforcement purposes. $20,000 will be used over the three year grant period to offset costs to the County of administrating and coordinating grant activities with the State and the many local users of the funds. Law Enforcement license plate reader system for each local law enforcement agency in the county; $175,000 Public Health software license to allow control of documents for bioterrorism testing; required by the International Standards Organization under the lab standard IDO 15189; $18,000 Public Health emergency training and exercises, including a mass inoculation drill; $42,000 Public Health upgrade for inventory management system for stockpiled emergency preparedness equipment and supplies; $12,352 Public Health Tissue Pulverize System: lab related testing can be enhanced by the use of a device that can repetitively shake a group (up to 30 samples) of small laboratory vials

containing tissue samples (or other testing object) and ceramic beads. Use of this device allows for the rapid, complete, pulverizing of tissues, releasing possible infecting microbes or their DNA for culture or DNA testing; $9,500 Hazardous materials team radios, intrinsically safe; 12 hand held radios and supplies; $9,000 Hazardous materials team self-contained breathing apparatus, including face masks and spare bottles; $52,000 Fire and rescue related equipment: generator, and various chemical and radiological monitoring instruments; $95,000 Evacuation planning and evacuation plan development; this continues a program to develop wildland urban interface pre-fire plans and maps for various areas of the county and other maps such as for tsunami emergency planning; $15,000

Other Agency Involvement Fire Chiefs Association of San Luis Obispo County, Criminal Justice Administrators Association, Sheriffs Department, Cal Fire/County Fire, Public Health work together to determine how the grant funding will be most efficiently used. Grant administration and coordination with and between the various agencies using the grant funds is provided by County OES; County OES works directly with the State on behalf of all local agencies for grant related issues.

2.17 FFY12 Homeland Security Grant Program; $255,901 allocated for San Luis Obispo County Operational Area (the local application process for this grant is in process and pending as of August 1, 2012) Determining the most efficient use of the grant funds involves representatives from various agencies (reference Other Agency Involvement on a following page) working together on recommendations. These recommendations are then prioritized by the below described Homeland Security Grant Approval Authority. A Cal EMA requirement of this grant is for an Approval Authority body consisting of the County Sheriff, County Fire Chief, a municipal fire chief (selected by the Operational Area Fire Chiefs), a chief of police (selected by the Operational Area Police Chiefs), and County Public Health Officer or designee to develop and approve specific uses for these grant funds. The fire and police chiefs select their representatives for the Approval Authority. The Approval Authority body for the San Luis Obispo County Operational Area is: Sheriff Ian Parkinson, San Luis Obispo County Sheriffs Department Chief Rob Lewin, Cal Fire/County Fire Department Chief Ken Johnson, Paso Robles Emergency Services/Fire Department Chief Jeff Norton, Pismo Beach Police Department Dr. Penny Borenstein, San Luis Obispo County Health Officer

Grant requirements dictate that $63,978 of these funds be used specifically for law enforcement purposes; $12,796 will be used over the three year grant period to offset costs to the County for administering and coordinating grant activities with the State and the many local users of the funds. Although OES will come back to your Board for approval to accept the grant once it has been submitted and accepted by Cal EMA, and to also provide information on what the grant funds are proposed to be used for, as of the date of this Board item submittal it is tentatively proposed that the grant funds be used primarily to enhance public safety and related communications within the county. ###