DRAFT RFP – 8/8/12
SECTION C.STATEMENT OF WORK C.1BACKGROUND
The Library’s collections materials include millions of items in formats such as monographs,serials, bound newspapers, pamphlets, manuscripts, sound recordings, films, videos, sheet music, photographs, posters, microfilm, and maps. Its collections enable the Library in its mission tosupport the Congress in fulfilling its constitutional duties and to further the progress of knowledgeand creativity for the benefit of the American people. One means of accomplishing this mission isto make collections materials available, not only on-site at the Library, but through digital copiesof the materials on the Library’s web site. Moreover, the digitization of Library materials assists in preserving the collections for future generations.In order to respond to increasing expectations for collections materials and related items to bemade available on the Library’s web site, the Library seeks to supplement its existing digitization programs by entering into no-cost contracts for the scanning or digitization of Library materials for the mutual benefit of the contractor and the Library in accordance with the attached principles (seeSection J, Attachment 1).
Regardless of the specific material identified, at a minimum, and as describedfurther herein, the Contractor’s responsibilities will include:A. digitizing the materials at the Contractor’s expense, including providing its ownequipment and personnel to perform the digitization;B. providing the Library with a copy of the digitized materials in the format designated for the individual project materials, as agreed upon between the Library and the Contractor,which the Library shall be permitted to make immediately available on-site;C. providing the Library with core metadata for the digitized materials in the formatdesignated for the individual project materials, as agreed upon between the Library and theContractor;D. providing the Library with free or discounted access to the Contractor’s productsresulting from the digitization irrespective of and during any period of delay in publicaccess that is granted to the Contractor in exchange for recouping first copy costs for non-commercial uses by on-site patrons and Library employees; andE. making materials widely available.
In exchange for the no-cost digitization of the Library’s materials, the Library will provide the Contractor with access to Library materials. The Library also may provide theContractor with:3 of 44