The Library and the partner must agree on detailed technicalspecifications for digitization, including quality control. These specifications should beconsistent with http://www.digitizationguidelines.gov.
Handling of materials.
Archival materials must be handled in accordance withLibrary conservation and security standards. The original materials may not be damaged ordestroyed. As a general rule, disbinding of collection materials is not allowed.
Accessibility of materials being digitized.
The partner should establish workflowsthat minimize the amount of time that the original materials are unavailable to the Libraryduring the digitization process. In all events, it must be possible to retrieve materialsexpeditiously to meet urgent Library needs.
The Library will consider allowing materials to be digitized off-sitewhen it is to the Library’s advantage to do so, taking into account condition of materials,rarity, number of copies, requirements for access, timeline, etc.6.
The partner bears all or a significant portion of the costs of the digitization, including thecosts of any copyright search or permissions for materials still protected by copyright.6.1.
Additional Support Costs.
The Library may request the partner to assume additionalcosts for supporting all phases of the project, including but not limited to:
material identification and selection,
material preparation (including access review and preservation activities),
preparing materials for scanning,
metadata collection and quality control,
all costs of permissions.