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What is E-Verify? (Government)
On June 6, 2008, President Bush signed an Executive Order requiring all feder...
E-Verify User Manual
For General Users, Program Administrators and Designated AgentsE-Verify Program in partnership with The Social Security Administration
Replaces April 2004 and September 2007 Basic Pilot (E-Verify) and Designated Agent User Manual
M-574 E-Verify User Manual April 2008
TABLE OF CONTENTS
1. INTRODUCTION
..............................................................................................4
1.1 B
ACKGROUND
............................................................................................ 41.2 B
ASIC
O
VERVIEW OF
E-V
ERIFY
..................................................................... 41.2.1Privacy Statement
.....................................................................4
1.3 A
CCESS
M
ETHODS
...................................................................................... 51.4 C
ONTACTING
DHS
FOR
A
SSISTANCE
............................................................... 6
2. GETTING STARTED
..........................................................................................6
2.1 P
ARTICIPATING IN
E-V
ERIFY
........................................................................ 62.1.1Notifying Prospective Employees of your E-Verify Participation
..............................................................................7
2.2 P
REVENTING
D
ISCRIMINATION
:T
HE
E-V
ERIFY
R
ULES OF
U
SE
............................. 72.3 P
ROTECTING
P
ASSWORDS
........................................................................... 82.3.1How to Retrieve a Forgotten Password or Reset a Locked Password
..................................................................................8
2.4 E-V
ERIFY
N
AVIGATION
B
ASICS
..................................................................... 9
3. CASE ADMINISTRATION
............................................................................... 12
3. 1 W
HAT IS
C
ASE
A
DMINISTRATION
? ................................................................. 123.1.1E-Verify Requirements for Use
................................................. 12
3.2 O
VERVIEW OF THE
V
ERIFICATION
P
ROCESS
................................................... 123.2.1Completion of the Form I-9
..................................................... 12
3.2.2Submitting an Initial Verification Query
................................... 13
3.2.3Viewing the Results of an Initial Verification
........................... 16
3.2.4Requesting Additional Verification for DHS Employment Authorized
.............................................................................. 18
3.2.5Notifying an Employee of a Tentative Nonconfirmation (TNC) Response
...................................................................... 19
3.2.5.1 If an Employee Receives an SSA TNC
........................... 19
3.2.6Referring an Employee to SSA
................................................. 22
3.2.6.1 E-Verify Responses to SSA Referrals
............................ 24
3.2.6.1.2 Initiating a Resubmittal Case to SSA
........... 24
3.2.7 DHS Verification in Process
....................................................... 27
3.2.7.1 If an Employee Receives a DHS TNC
............................. 27
3.2.7.2 Referring an Employee to DHS
..................................... 29
3.3 P
HOTO
S
CREENING
T
OOL
........................................................................... 303.3.1Rules for Use of the Photo Screening Tool
............................... 31
3.3.2Initial Verification with the Photo Screening Tool
.................... 32
3.3.3 Verifying the Photograph
......................................................... 33
3.3.3.1 Standard for Photographic Comparison
....................... 33
M-574 E-Verify User Manual April 2008
3.3.4 Viewing the Results of a Photo Verification
............................. 34
3.3.5 Referring an Employee to DHS after Photo Verification
............ 35
3.3.6 Mailing Copies of Documents to DHS
....................................... 36
3.3.7 E-Verify Responses after Employee Referral to DHS
................. 37
3.4 R
ESOLVING
C
ASES
.................................................................................... 373.5 S
EARCHING FOR
C
ASES
.............................................................................. 403.5.1 Navigating the Case Summary List Page
.................................. 41
4. USER ADMINISTRATION
............................................................................... 42
4.1 C
HANGING
Y
OUR
P
ASSWORD
...................................................................... 424.1.2 Password Requirements
.......................................................... 42
4.2 P
ASSWORD
C
HALLENGE
Q&A ..................................................................... 434.3 U
PDATING
Y
OUR
P
ROFILE
.......................................................................... 43
5. SITE ADMINISTRATION (PROGRAM ADMINISTRATORS ONLY)
...................... 45
5.1 A
DDING A
U
SER
A
CCOUNT
.......................................................................... 455.2 V
IEWING AND
M
ODIFYING
U
SER
A
CCOUNTS
.................................................. 465.3 D
ELETING
U
SER
A
CCOUNTS
........................................................................ 495.4 M
AINTAINING
C
OMPANY
I
NFORMATION
........................................................ 495.5 R
EQUESTING
T
ERMINATION FROM
E-V
ERIFY
P
ARTICIPATION
............................ 50
6. REPORTS
...................................................................................................... 52
6.1 G
ENERATING
,P
RINTING AND
S
AVING
R
EPORTS
.............................................. 52
7. CLIENT COMPANY ADMINISTRATION (DABP)
............................................... 53
7.1 A
DDING A
C
LIENT
.................................................................................... 537.1.1 Adding Company Information to E-Verify
................................. 53
7.1.2 Adding the NAICS Code to E-Verify
.......................................... 54
7.1.3 Adding Hiring Sites to E-Verify
................................................ 55
7.1.4 Adding Points of Contact to E-Verify
........................................ 56
7.1.5 Editing Points of Contact
......................................................... 57
7.1.6 Registering a Client Company
.................................................. 58
7.2 V
IEWING
C
LIENT
I
NFORMATION
.................................................................. 607.2.1 Navigating the Client Company Summary List
.......................... 60
7.3 U
PDATING
I
NFORMATION FOR
Y
OUR
C
LIENT
C
OMPANY
.................................... 617.4 T
ERMINATING A
C
LIENT
............................................................................. 62
GLOSSARY
.......................................................................................................... 64
SSA APPENDIX
.................................................................................................... 73
M-574 E-Verify User Manual April 2008
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| Upload Date: | 01/14/2009 |
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