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E Verify Manual

E Verify Manual

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Published by 1alfredo12

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Published by: 1alfredo12 on Jan 14, 2009
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10/16/2011

 
E-Verify User Manual
For General Users, Program Administrators and Designated AgentsE-Verify Program in partnership with The Social Security Administration 
Replaces April 2004 and September 2007 Basic Pilot (E-Verify) and Designated Agent User Manual 
M-574 E-Verify User Manual April 2008
 
TABLE OF CONTENTS
1. INTRODUCTION
..............................................................................................4
1.1 B
 ACKGROUND
............................................................................................ 41.2 B
 ASIC 
O
VERVIEW OF 
E-V 
ERIFY 
..................................................................... 41.2.1Privacy Statemen
.....................................................................4
1.3 A
CCESS 
ETHODS 
...................................................................................... 51.4 C 
ONTACTING 
DHS 
FOR
 A
SSISTANCE 
............................................................... 6
2. GETTING STARTED
..........................................................................................6
2.1 P 
 ARTICIPATING IN 
E-V 
ERIFY 
........................................................................ 62.1.1Notifying Prospective Employees of your E-Verify Participation
..............................................................................7
2.2 P 
REVENTING 
D
 ISCRIMINATION 
:
HE 
E-V 
ERIFY 
R
ULES OF 
SE 
............................. 72.3 P 
ROTECTING 
 ASSWORDS 
........................................................................... 82.3.1How to Retrieve a Forgotten Password or Reset a Locked Password 
..................................................................................8
2.4 E-V 
ERIFY 
 AVIGATION 
B
 ASICS 
..................................................................... 9
3. CASE ADMINISTRATION
............................................................................... 12
3. 1
HAT IS 
 ASE 
 A
DMINISTRATION 
? ................................................................. 123.1.1E-Verify Requirements for Use
................................................. 12
3.2 O
VERVIEW OF THE 
ERIFICATION 
ROCESS 
................................................... 123.2.1Completion of the Form I-9
..................................................... 12
3.2.2Submitting an Initial Verification Query 
................................... 13
3.2.3Viewing the Results of an Initial Verification
........................... 16
3.2.4Requesting Additional Verification for DHS Employment  Authorized 
.............................................................................. 18
3.2.5Notifying an Employee of a Tentative Nonconfirmation (TNC) Response
...................................................................... 19
3.2.5.1 If an Employee Receives an SSA TNC 
........................... 19
3.2.6Referring an Employee to SSA
................................................. 22
3.2.6.1 E-Verify Responses to SSA Referrals
............................ 24
3.2.6.1.2 Initiating a Resubmittal Case to SSA
........... 24
3.2.7 DHS Verification in Process
....................................................... 27
3.2.7.1 If an Employee Receives a DHS TNC 
............................. 27
3.2.7.2 Referring an Employee to DHS 
..................................... 29
3.3 P 
HOTO
CREENING 
OOL
........................................................................... 303.3.1Rules for Use of the Photo Screening Tool 
............................... 31
3.3.2Initial Verification with the Photo Screening Tool 
.................... 32
3.3.3 Verifying the Photograph
......................................................... 33
3.3.3.1 Standard for Photographic Comparison
....................... 33
M-574 E-Verify User Manual April 2008
 
 
3.3.4 Viewing the Results of a Photo Verification
............................. 34
3.3.5 Referring an Employee to DHS after Photo Verification
............ 35
3.3.6 Mailing Copies of Documents to DHS 
....................................... 36
3.3.7 E-Verify Responses after Employee Referral to DHS 
................. 37
3.4 R
ESOLVING 
 ASES 
.................................................................................... 373.5 S 
EARCHING FOR
 ASES 
.............................................................................. 403.5.1 Navigating the Case Summary List Page
.................................. 41
4. USER ADMINISTRATION
............................................................................... 42
4.1 C 
HANGING 
OUR
 ASSWORD
...................................................................... 424.1.2 Password Requirements
.......................................................... 42
4.2 P 
 ASSWORD
HALLENGE 
Q&A ..................................................................... 434.3 U 
PDATING 
OUR
ROFILE 
.......................................................................... 43
5. SITE ADMINISTRATION (PROGRAM ADMINISTRATORS ONLY)
...................... 45
5.1 A
DDING A
SER
 A
CCOUNT 
.......................................................................... 455.2 V 
 IEWING AND
ODIFYING 
SER
 A
CCOUNTS 
.................................................. 465.3 D
ELETING 
SER
 A
CCOUNTS 
........................................................................ 495.4 M 
 AINTAINING 
OMPANY 
 I 
NFORMATION 
........................................................ 495.5 R
EQUESTING 
ERMINATION FROM 
E-V 
ERIFY 
 ARTICIPATION 
............................ 50
6. REPORTS
...................................................................................................... 52
6.1 G 
ENERATING 
 ,
RINTING AND
 AVING 
R
EPORTS 
.............................................. 52
7. CLIENT COMPANY ADMINISTRATION (DABP)
............................................... 53
7.1 A
DDING A
LIENT 
.................................................................................... 537.1.1 Adding Company Information to E-Verify 
................................. 53
7.1.2 Adding the NAICS Code to E-Verify 
.......................................... 54
7.1.3 Adding Hiring Sites to E-Verify 
................................................ 55
7.1.4 Adding Points of Contact to E-Verify 
........................................ 56
7.1.5 Editing Points of Contact 
......................................................... 57
7.1.6 Registering a Client Company 
.................................................. 58
7.2 V 
 IEWING 
LIENT 
 I 
NFORMATION 
.................................................................. 607.2.1 Navigating the Client Company Summary List 
.......................... 60
7.3 U 
PDATING 
 I 
NFORMATION FOR
OUR
LIENT 
OMPANY 
.................................... 617.4 T 
ERMINATING A
LIENT 
............................................................................. 62
GLOSSARY
.......................................................................................................... 64
SSA APPENDIX
.................................................................................................... 73
M-574 E-Verify User Manual April 2008
3
 

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