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Making Work Systems Better
A Practitioner's Reflections
Luc Hoebeke
 
Hoebeke, Staes & Partners 22a Ruisbroekstraat B-3360 Bierbeek Belgium +32.16.463960 luc.hoebeke@ping.be 
 
Internet edition
© Luc Hoebeke, January 2000
Original Publication
 John Wiley & Sons, Chichester, ISBN 0-471-94248-0, 1994
 
 
ii
Foreword to the Internet edition
Dear reader, This is the straightforward Internet version of a book, I wrote in 1991-1992 and was published by Wiley in 1994. When Wiley decided not to reprint the book, Iasked back my author rights with the idea to make the book available on thenet.Since I wrote the book, I got many opportunities to test the basic ideas behind it.And I have been fortunate enough that some people tried them out and gave meafterwards some interesting insights about the practical value of these ideas. This book is in my view far from outdated. At the contrary, its consequencebecomes more relevant when we see the contradictory trends in the world of organisations. The creation of organisation dinosaurs at one hand, which areinherently unmanageable, but which boost greed and egos attributingthemselves power without responsibility and increasing the vicious circlebetween big business, big government and big crime. The adaptivity andflexibility of networks on the other hand, where temporary structures andactivities are becoming more important. The concepts and ideas in the book look at the world of organisations asintrinsically small in scale, whatever the globalisation and huge scale rhetoricused. As human beings, we are only able to work on a human scale. We arelimited to our three bits parallel processing brains and to the span of attentionthey provide us with. All these small scale decisions and actions may have hugeeffects: but these effects are mostly unintended, because we deal with " non-trivial " machines in the words of Sommerhof or Autopoietic systems in the words of Maturana and Varela. This makes the idea that we have control overthe systems we manage visibly preposterous. The only way a manager can do a good job is by being aware that he/she is inthe centre of various networks of relations and that the only thing he/she canmanage is his/her side of the relationships, being sensitive and perceptive as anobserver and listener to his/her environment. And last but not least, a goodmanager never forgets that he/she is part of self-regulating nets and not outsidethem. A desperate belief in the gift of life makes it possible to suffer and to enjoythe effects upon us of the immense complex self-regulating mechanisms we arepart of. Our poor understanding of these is what makes life, work and managingat the same time frustrating and fascinating. I hope that this book may conveysomething about my own frustration and fascination with the inexhaustiblerichesses of human activities.
Luc Hoebeke.
Bierbeek, 24-1-2000 
 
 
iii
Foreword by Peter Checkland
Sir Geoffrey Vickers once said to me, and he was in his mid-eighties at the time,that he no longer had time to carry on reading any book with which he foundhimself in agreement! Only if the book did some rearranging of his mentalfurniture did he continue to read it. I think that Sir Geoffrey would have stayed with Luc Hoebeke's book through to the end, because though it is informed byVickers' notion of 'appreciative systems' (as well as by the work of Beer,Checkland and Jaques) it offers a unique view of the process of management which will help to rearrange some mental furniture for most of its readers. WhenI read the early manuscript it was like coming across a copse of green trees inthe otherwise rather arid landscape of organisation and management theory, notleast because it was not simply a theoretical work; it was the result of deepreflection on the relation between our experience of managing and the mentalconstructions we develop to make sense of that experience. Luc Hoebeke is theepitome of Donald Schon's 'reflective practitioner'. That I am personally sympathetic to the process view of management expressedhere is no doubt due to my own experience in the field. I was at first a physicalchemist, taking part in the game to define Nature's regularities which naturalscientists play. Then I became a technologist in science-based industry andquickly learnt that although the science remains unaltered, the value system which lies behind the activity of an industrial scientist is very different. What Ihad been doing previously in the Physical Chemistry Laboratory at Oxford madesense only in terms of a value system which assumed that new knowledge is anultimate good, taken as given, valued for its own sake. What I was doing inindustry made sense only in terms of a different assumption, namely that thegeneration of wealth is an ultimate good, the value of which is taken as given. This I could understand. But when I became a manager I found my situationmuch more problematical. What was the nature of this strange and difficultactivity of 'managing'? What were its values?At that point I discovered the existence of a literature calling itself 'ManagementScience', and imagined that it would tell me, an ex-scientist, now a manager, just what I needed to know. Imagine my surprise when I found that thetextbooks (and I now know that the student texts, in particular, reflect onlydimly what the best practitioners do) were simply irrelevant to everything I wasdoing, day by day, as a manager.Later on, as I began to read the organisational management literature, I foundthat it too failed to reflect much of the lived texture of organisational life asmembers of organisations experience it. The lists of academic publishers wereheavy with 700-page tomes on management which simply took as given theconventional wisdom that organisations were goal-seeking entities functionallystructured to achieve their succession of goals.By then my colleagues and I were deep into a programme of action research inorganisations in which we tried to use systems thinking to help tackle the kind of ill-structured problematical situations with which managers have somehow tocope. From these experiences we were led to a process view of management, tothe view that the answer to the old question: does form follow function orfunction follow form? was, at least for managers, that structure ought not to beprime, but ought to follow from decisions on what processes were crucial andhow they should be organised.
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