WCGA Project Coordinator RFP August 2012
B. Services Required
The WCGA Executive Committee seeks the services of a Project Coordinator to provide projectmanagement, strategic planning support, and administrative support for the WCGA. Thefollowing tasks and deliverables for the Project Coordinator have been identified:
Task 1: Project Management
The contractor will support the Executive Committee and the Point of Contact for each ActionCoordination Team (ACT) by providing current status reports on all action items to the ExecutiveCommittee. The contractor will also provide support for the ACTs’ communication with theExecutive Committee and other ACTs. The contractor will coordinate and provide guidance tothe four WCGA fellows.
Contractor will develop periodic status reports on action items, including formalmilestone reports.
Task 2: Executive Committee and Points of Contact Conference Calls
Contractor will convene conference calls for the Executive Committee and for the Points ofContacts. Contractor is responsible for communicating with participants, primarily through emailto schedule calls, for developing and disseminating call agendas in advance, for memorializingdiscussions and using information and decisions reached on calls to inform subsequent actions.
Contractor will coordinate communication, develop agendas, and ensureupdates are informing future actions.
Task 3: Coordination of state representatives on the West Coast Regional Planning Body
Contractor will be responsible for coordinating state representatives to effectively participate inthe West Coast Regional Planning Body, anticipated by President Obama’s ExecutiveOrder 13547. Specific duties may include policy research and recommendations, anddevelopment of options documents.
Contractor will be responsible to ensure that state representatives have theopportunity and support necessary to coordinate comments or policy positions on the WestCoast Regional Planning Body.
Task 4: Research, Writing, and Materials Development
Contractor will be responsible for research, writing, and communication tasks needed toproduce memos, letters, presentations, and reports on behalf of the WCGA. Examples includea potential new Action Plan, tracking and reporting on state and federal legislative changes anddeveloping policy analyses for the state representatives to consider.
Contractor will draft letters on behalf of the Executive Committee to
fulfill specificactions in final Action Plan, develop formal milestone reports on the status of the action itemsinitiated by the WCGA, potentially develop a new Action Plan, and may develop policy analyses,depending on organizational needs. Such reports will be distributed widely to the public.Contractor will also make presentations to and provide other materials for the ExecutiveCommittee members as required.
Task 5: Fiscal Management and Fundraising
The WCGA has several sources of funding that are administered by a fiscal agent. Contractoris responsible for coordinating between the Executive Committee and the fiscal agent on