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Recession
Tremendous negative impact U.S. and the world
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Signs of Improvement
Historically, companies begin to hire to meet increased orders
Now, finding ways to do more with less Delaying or eliminating new hires to stay competitive
2007
Total hours : 16%
2000
Source: Bureau of Labor Statistics
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Productivity Gains
85% 50%
Software
Helps companies do more with less
Improve compliance
Customer Regulatory requirements Quality standard requirements
Opportunities
Understand the typical productivity wins of others Understand where existing technology can be improved Places to look:
Communication Data and Data Management Reporting Systems
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Communication
Rethink e-mail
Labor intensive method of sharing information
Task management
Automate reminders and notifications
Benefit
Fewer manual emails sent
Fewer emails to be read
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BPM Databases
Automate sequenced order tasks
Examples: document change requests, supplier approvals
Change logs automatically update; error potential reduced Secure record retention with improved accessibility
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Reporting
Query data via one application
Software solution with integrated reporting Stand-alone data mining tools
Report format
Satisfy management /customer requirements
Flexible solution
Write user-defined reports Provide standard templates Pre-formatted reports
Dynamic reporting
Simple interface screen Define report parameters
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Systems
Provide enhanced productivity when consolidated
Common systems:
Reduce need for individualized training Require less IT staff support Provide centralized location for current information Enable and enhance communication
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A Practical Guide
Identifying & acting on specific opportunities for productivity gains can be daunting Poorly designed, incorrectly applied or implemented can negate gains Practical framework assists in identifying & implementing opportunities successfully
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Organizational Need
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Considerations
Companys needs for improving compliance
ISO, TS, customer or regulatory requirements
Manufacturers past corrective actions & other audit findings Any areas of inefficiency or ineffectiveness should be inspected
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Set Objectives
Address organizational needs
Analyze resources
What can be saved utilizing new solution?
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Gap Analysis
Analyze the gap
What is necessary to be successful with each solution?
Document where company wants to be vs. where they are Define what is required to reach goal
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Create a Plan
Critical to getting buy-in and funding
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Management approval
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Measure performance
Growth should start slow Build rapidly
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If you would like to learn more about quality management systems, we invite you to visit our quality management system resource page: http://www.cebos.com/quality-management-system/ For a PDF version of this whitepaper, please visit: http://www.cebos.com/wp-content/uploads/CEBOS -Whitepaper-How-To-Do-More-With-Less.pdf
Article History and Sources First published in Quality Magazine, December 1, 2004 Revised by Bob Herdoiza, August 2009 http://www.qualitymag.com/Articles/Feature_Article/ f8bb2620c7c38010VgnVCM100000f932a8c0 Economic data taken from a United States Labor Department publication from Feb. 2009. See page 98. http://www.bls.gov/opub/mlr/2009/02/mlr200902.pdf
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