Transcript: GDPUD Special Meeting August 21, 2012
It’s a week from the time the letter was sent out.
I would like us to present everything, and then Kathy rebut everything.
You’d rather have the lynch
ing and then the investigation?
Yea, let’s put this in terms of
the most apt to get people throwing brickbats at us. That would
certainly help things. (Speaking to Kathy) I didn’t do this, you did this.
I’d like to hear what’s
happened with the employees. Have they had to make changes, take steps, etc?
Can I add to that?
Chuck’s letter talks a little
bit about the procedural issues. Talk a little bit, if youwould, about the liability concerns that the District has and why the District has to take certain stepsto protect the employees in the event of a
breach of their personal information and security.And the responsibility that the District has to take in order to minimize that, in order to protect theDistrict, and the employees.
I think Bill can speak to the legal requirements of the District protecting the employees. But if thereis a security breach, the District is required to take certain steps. What has happened at this point issome employees have signed up for LifeLock coverage. Reports have come back to me of flaggingtheir bank accounts or freezing their bank accounts or savings accounts, or other activities that theymay have spoken to me, include contact with PERS to just get information about what could happen.
I haven’t kept a log of everything every individual has done. We have met several times to discuss
what their actions may be. And if the employees would like to comment on the different things theyhave done, that would be fine
. That’s what I know at this point in time.
When I was Treasurer and signed checks, similar to what Kathy is doing now, I never asked for thebackup for the personal employee deduction stuff because I thought that was kind of their private . . .So the three particular checks that some of the employees told me concern them is, one to Aflacwhich handles the insurance separate from what the District provides. Employees are entitled to signup for additional stuff if they pay for it. The checks in question were the District forwarding to the
Union the insurance or PERS the employee deductions, so this was not the District’s money going outthe door. This was our responsibility to pay for all the things that are deducted from the employees’
cks. When I came in to see what the invoices looked like to have some idea of what we’re talking
Is it a big thing, a little thing?
for example, one of the invoices to the insurance showed each
person’s name, their social security number, the k
ind of insurance they wanted, and then the charge.And, so, I think the alarming part to employees, without knowing what, if or why, is that socialsecurity numbers and their name, once leaked, never really come back. They can be sold, people cando t
hings. I mean, it’s scary, because with computers you don’t know what can be done. Maybe
nothing can be done. Maybe she just took it and took it home, but what if? And so, the biggest
question is “
What if somehow the information slipped out?”
because each of the formsshowed exactly the person, the kind of insurance, even their accounts for additional retirementseparate from PERS. Like we talked about in the past about people questioning bills, ICMA account,
that’s a separate retirement th
ing that he contributes to, but we forward his deduction. So one of thechecks was to a company that handles these various additional retirement accounts. Again, socialsecurity number, name and the amount the person is contributing to these various kinds of things. Soeven if the information is never leaked,
very private. People expect that information to be
protected. I think half the employer laws require that we protect certain things. We certainly don’t
give out social security numbers and names and lists. I understand some of the employees are reallynervous because some of them have been stuck in this situation before where an ex-wife or an ex-friend or something gets mad at you, takes your information, messes with your credit. So it
’s just the