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HISD Payroll Reconciliation

HISD Payroll Reconciliation

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Published by enm077486

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Published by: enm077486 on Sep 13, 2012
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09/13/2012

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NEW
09/13/12
Page 1of 2
H-4
Office of Superintendent of SchoolsBoard of Education Meeting of September13, 2012Office of Chief Financial OfficerMelinda Garrett, Chief Financial OfficerSUBJECT:
REVISED APPROVALOFPAYROLL RECONCILIATION PROCESSAND WAIVER OF BOARD POLICY DEC(LOCAL), COMPENSATIONAND BENEFITS: LEAVES AND ABSENCES, AND RELATEDPOLICIES AND PROCEDURES
At the August 2012 Board of Education meeting, approval was granted for a processto reconcilepayroll and waiver of related policies.Although outreach was done priorto the submission of the original board item, additional input was heard from manyemployees,as well as ideas generated by district leadership.Based on thatfeedback, this board agenda item seeks approval to offer new solutions andadditional options for repayment to provide more flexibility to employees, especiallythose who have insufficient leave time and would face financial hardship.In recognition of the fact that employee retention is an important goal of the district,and that the payroll reconciliation process may negatively affect this goal, theadministration is revising its recommendation regarding recoupment of the daysadvanced.The administration has considered feedback from employees, theabsence of and/or minimal pay raises over recent years, and the fact that althoughthe advancement of the days beginning in 2000 was seen as an employee friendlyposition to take, it has now become burdensome for employees.Specifically, thenew recommendation proposes that one-half of thedays advanced to eachemployee be forgiven.Employees affected owe from a minimum of 9 days to amaximum of 20 days.This proposal will reduce the span of days to be reimbursedby the employees to a minimum of 4 ½ days to a maximum of 10 days.Based on board policy, each employee is advanced a minimum of 22 combinedleave and vacation days as of September 1 of each year.Under the revisedproposal employees will continue to have a choice of whether to use vacation/leavedays or payroll deduction to satisfy the days owed to the district.Further, the revised proposal recommends that the timeframe for employees toutilize payroll deduction to reimburse the district for days advanced, should beincreased by one year from the original proposal.The recommended proposal toreimburse the district for days advanced is now as follows:
Employees will be forgiven one-half of the days owed

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