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Performance Appraisal Handbook

Performance Appraisal Handbook

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Performance Appraisal
Performance Appraisal

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Published by: Rohan Rajkumar Chavan on Sep 19, 2012
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04/12/2013

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U.S. Deartment of the Interior
Performance AppraisalHandbook(370 DM 430)
 A Guide for Managers/Supervisors and Employees
 
 10/4/04 #370DM430HB-1Replaces 11/1/95 FPM-418
2
Performance Appraisal Handbook
Table of Contents
 Timeline for the Performance Appraisal Process...................................................................3Introduction.............................................................................................................................4
Section 1- PLANNING
.........................................................................................................5Developing Employee Performance Appraisal Plans (EPAP).........................................5Elements...........................................................................................................................5Standards (Benchmark Performance Standards)..............................................................6Employee Participation.....................................................................................................9Documenting Elements and Standards.............................................................................9
Section 2 – MONITORING
...............................................................................................10Feedback during the Performance Year.........................................................................10Progress Reviews............................................................................................................10
Section 3 – DEVELOPING EMPLOYEES
......................................................................12Formal Development......................................................................................................12Informal Development....................................................................................................13
Section 4 – RATING
...........................................................................................................14Eligibility........................................................................................................................14Interim Appraisals..........................................................................................................14Rating Critical Elements.................................................................................................14Rating of Record.............................................................................................................15Discussion with Employee.............................................................................................15Reconsideration Process.................................................................................................16
Section 5 – ACTIONS BASED ON PERFORMANCE
...................................................18Rewarding Performance.................................................................................................18Links to Other Personnel Actions...................................................................................18Dealing with Poor Performance.....................................................................................19APPENDIX 1 – GPRA Examples for Individual Bureaus/OfficesAPPENDIX 2 – Developing Performance StandardsAPPENDIX 3 – A Supervisor’s Guide on How to get the Most of out of Performance AppraisalsAPPENDIX 4 – An Employee Guide on How to get the Most out of Performance AppraisalsAPPENDIX 5 – Supervisor’s Guide to Developing Individual Development Plans
 
Sample Individual Development PlanAPPENDIX 6 – Checklists for Dealing with Poor PerformanceAPPENDIX 7 – Frequently Asked QuestionsAPPENDIX 8 – EPAP
 
Sample Completed EPAP
 
 10/4/04 #370DM430HB-1Replaces 11/1/95 FPM-418
3
Performance Appraisal Handbook
Timeline for the Performance Appraisal System5-Level Performance System
Or as otherwise approved by the DOI Office of Human Resources 
Appraisal Period
– The appraisal periodcoincides with the fiscal year, October 1 toSeptember 30.
Or 30 days after the end of the Performance Appraisal Period 
 
Complete the performance appraisal forprior fiscal year that ended on September30.
Or 60 calendars from beginning of appraisal cycle 
Maximum time to finalize performancestandards
– Timeframe in which performancestandards are finalized and approved. Themaximum time a rating official has to put anemployee under elements and standards, i.e.,establish an Employee Performance AppraisalPlan (EPAP).
Minimum Appraisal Period
– The length oftime, 90 calendar days, that the employee mustbe performing under an approved EPAP in agiven position in order to be eligible for aninterim or annual rating.
Or approximately midway through Performance Appraisal period 
Progress Review
 – Discussion with theemployee at least once during the appraisalperiod to review the employee’s progress andcommunicate performance as compared to theestablished standards; to make anyrecommended revisions to criticalelements/performance standards; and toconsider/identify any developmental needs orperformance improvement required.
Interim Appraisal
– Required when anemployee has worked under standards in theposition for 90 days and if one or more of thefollowing occurs: Employee changes position(i.e., reassignment, promotion, change to lowergrade, transfer), completes a temporaryassignment of 120 days or more (i.e., detail,temporary promotion, etc.), the rating officialleaves a supervisory position, or to document alevel of competence determination for within-grade increase purposes when the employee’smost recent rating of record is not consistentwith the level of competence determination.
October 1 toSeptember 30October 1 toNovember 30As RequiredMarch throughMay90 CalendarDaysOctober 1 to 31

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