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OTICE

HIS

ROGRAM

EVIEW

UIDE IS AN INTERNAL GUIDANCE DOCUMENT OF THE

U.S.D

EPARTMENT OF

DUCATION INTENDED FOR

EPARTMENT OFFICIALS CONDUCTINGINSTITUTIONAL REVIEWS OF

ITLE

STUDENT FINANCIAL ASSISTANCE PROGRAMS

T MAYCONTAIN INFORMATION THAT IS

PRIVILEGED,

CONFIDENTIAL,

EXEMPT

FROMDISCLOSURE

UNDER APPLICABLE LAW

F THE READER OF THIS

UIDE IS NOT THEINTENDED RECIPIENT

YOU ARE NOT AUTHORIZED BY THE

U.S.

EPARTMENT OF

DUCATIONTO DISSEMINATE

DISTRIBUTE

OR COPY ANY OF ITS CONTENTS

UIDE IS NOT INTENDED TO CREATE ANY SUBSTANTIVE OR PROCEDURAL RIGHTSENFORCEABLE AT LAW

T DOES NOT ESTABLISH ANY PROCEDURES

REQUIREMENTS

ORSTANDARDS FOR THE OPERATIONS OF STUDENT FINANCIAL ASSISTANCE PROGRAMS

NORDOES IT BIND THE

EPARTMENT TO PARTICULAR PROCEDURES

REQUIREMENTS

ORSTANDARDS

OR ANY RELEVANT PROCEDURES

REQUIREMENTS

AND STANDARDS

THEREADER SHOULD REFER TO APPLICABLE STATUTES AND REGULATIONS AND TO APPLICABLEAGREEMENTS BETWEEN INSTITUTIONS AND THE

EPARTMENT

Program Review Guide

ABLE OF

ONTENTS

NTRODUCTION

ROGRAM

EVIEW

UIDE

...................................

Program Review: The Mission ....................................iPurpose of the Guide.............................................iList of Publications.............................................iiList of Acronyms..............................................iii

HAPTER

YPES OF

EVIEW

.............................................1-1A. Survey Review..................................................1-1B. Review Options and Decision-making Authority.....................1-2C. Concentrated Team Review ......................................1-4

1. Composition of Team.......................................1-42. Role of Team Leader........................................1-43. Team Activity.............................................1-4

D. Program Review Flow Chart......................................1-7C

HAPTER

II.

NSTITUTIONAL

ELECTION

EVIEW

REPARATION

.................2-1A. Institutional Selection Process.....................................2-1

1. Selection Criteria...........................................2-12. Institutional Profile/Supplemental Reports.......................2-13. Regional Assessment........................................2-24. Coordination of Review Schedules.............................2-2

B. Review Preparation.............................................2-3

1. Institutional Data System (IDS)................................2-32. Prior Audits...............................................2-43. Prior Reviews..............................................2-54. Unannounced/Announced Reviews.............................2-55. Sample Selection ...........................................2-66. Notice of Visit Letter........................................2-7

HAPTER

III.

-S

ITE

EVIEW

ROCEDURES

.................................3-1A. Entrance Conference............................................3-1B. Survey Review Process...........................................3-3C. Recommending The Concentrated Team Review.....................3-4D. Detecting and Documenting Suspected Fraud and Abuse..............3-5E. Compliance and Enforcement Issues..............................3-10F. Interviewing..................................................3-11G. Exit Conference...............................................3-12C

HAPTER

IV:

ROGRAM

EVIEW

OCUS

TEMS

...............................4-1C

HAPTER

FFICE

YSTEMS AND

OORDINATION

............................5-1C