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description: tags: pandpactivity3

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05/08/2014

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Policies and Procedures
Activity 3: General ProvisionsRegulations:668.13(Certification),668.22(Title IV Refunds), 668.41,668.42,668.43,668.44,668.45,668.46,668.47  (Consumer Information),668.53(Verification),668.75  (Misrepresentation),479A,Professional Judgment,668.134  (Documentation) and668.135(Secondary Confirmation),34 CFR 668, Subpart J (Ability To Benefit)Review Section:
Certification
 Title IV Refunds
Consumer Information
Verification
Professional Judgment
Misrepresentation
Documentation
Secondary Confirmation
Ability To Benefit
Good Practices:
 To assist you with the completion of this Policy and Procedure, werecommend that you consider the following:
Consider developing the Policies and Procedures in a manualor an electronic format with a table of contents for easyreference.
Establish a team that incorporates all appropriate offices toassist in the review and writing of the procedure.
Develop a schedule to test, review and update your manual.
Maintain copies or provide links to all consumer informationdeveloped.
Complete the Verification Assessment.
Complete the Administrative Capability (SAP).
02/10/20081
 
Policies and Procedures
Complete the Professional Judgment Activity in the VerificationAssessment.
Instructions for completing this activity:
We recommend that yourefer to your current policies and procedures to determine if yourinstitution meets the requirements listed above in the Review Sectionand set forth in the Federal Regulations. Please review the appropriatesections in the Code of Federal Regulations (the link is provided foryou), and the activity below, to determine if your institution is currentlymeeting those requirements. Use the activity as a guide andchecklist to assist you with evaluating and/or developing your policiesand procedures. Remember, you are required to develop policies andprocedures and are responsible to follow the procedures you develop.An auditor or program reviewer can cite your school for not havingpolices and procedures and for not following them.
Reminder:It is important to have your policy and procedures in writing.It is equally important however, to ensure that the process isbeing followed. We recommend that you test your policy andprocedures by completing the recommended assessment(s)outlined in the Design Process for Policies and Procedures.Management Enhancement:
If you determine that an area requires improvement, it isrecommended (not required) that you consider completing aManagement Enhancement Form. This will help you track what needsto be included who is responsible to make sure the policy and/orprocedure is updated and identifies an anticipated completion date.
.
02/10/20082
 
Policies and Procedures
Topic:CertificationRegulation:668.13CertificationLocated InOffices InvolvedIf applicable,
Identify whoattended required training orif a waiver was approved andwhere a copy of the waivercan be located.
Note:
this would only berequired if an institutionwishes to participate for thefirst time in Title IV, HEAprograms or has undergone achange in ownership thatresults in a change in controlas described in34 CFR600.31, the institution mustrequire individuals identifiedin668.13to attend Title IV,HEA training no later than 12months after the institutionexecutes its programparticipation agreementunder668.14.Identify the process in placeto ensure that a renewal of certification is completed atleast 90 days prior to theexpiration of its current periodof participation.Identify who is responsible tocoordinate the outlinedprovisions as a result of theProvisional Certification. (inthe event that your institution
02/10/20083

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