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Using Portfolio Management to Align Projects and Manage Business Applications_final

Using Portfolio Management to Align Projects and Manage Business Applications_final

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Published by blussiertt

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Published by: blussiertt on Sep 28, 2012
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Uig PortfolioMaagmt to AligProjct ad MaagBui Applicatio
Organizations need to understand the bestways to align projects and manage applicationcosts. In this e-book, learn about the features,approaches, metrics and measurements usedwith application portfolio management tools.Using modern-day approaches in portfoliomanagement, enterprise leaders will learn howto get projects in order and keep down costs.
 
Using Portfolio ManageMent to align Projects and Manage BUsiness aPPlications
2
chaPter 1
APM Processes: DeterminingApps’ Business Value
By nAri KAnnAn
long with it
matu-rity and complex-ity in organizationscomes realizingbusiness valueout o the investment in applications.Which applications generate the high-est prots? Which consume more re-sources, time, eort and money thanother apps but return less businessvalue? We may want to retire some othese applications and replace themwith more modern ones, but are theyworth replacing? And what are thecosts o the proposed applicationscompared to their business value?These are the questions applicationportolio management (APM) ad-dresses.
the APM Process
The application portolio managementprocess consists o one-time and on-going eorts.
n
Application portolio, projects, pro-grams inventory.
In some enterprises,an application portolio may be a sim-ple list o applications. In larger enter-prises, a program can be made o manyapplications, and an application mayconsist o many projects. The rst stepin the deployment o an APM system iscreating a complete inventory o proj-ects, applications and programs. Thisinventory also needs to be maintained.New applications may be proposed,unded and started any time. They allneed to be added to the inventory.
n
Service request, maintenance man-agement.
APM keeps track o anaccurate inventory o current enhance-ments, bug xes, changes and othereorts that go into maintaining appli-cations. Maintenance is a huge part oapplication costs and should be per-ormed diligently or meaningul com-parisons o initial and ongoing totalcosts and their business value.
A
 
Using Portfolio ManageMent to align Projects and Manage BUsiness aPPlications
3
chaPter 1: aPM Processes: deterMining aPPs’ BUsiness ValUe
n
Real-time application management.
The real-time application managementcapabilities o APM tools keep tracko changing business objectives andstrategies. These help bring in new ap-plication initiatives into the compari-son. The cost and business value o oldand about-to-be-retired applicationscan be compared with those o pro-posed ones. This step enables orga-nizations to make sure that capital isallocated in an optimal way.
n
Real-time nancial tracking andmanagement.
Following an inven-tory o applications, accurate costgures or applications are broughtin rom existing nancial systems.When comparing the business valueo an application to its cost, billableand non-billable costs brought inrom nancial systems help producemore accurate calculations. That’sbecause they will be allocatedproperly.
n
Business value collection mecha-nisms.
Business value is assessed bytaking surveys o end users. These sur-veys assess how valuable and useulan application is to its users. I the ap-plication has users outside the com-pany—say, consumers—then they arealso surveyed.
n
Application portolio visualization,analytics and reporting.
Once APMtools collect all the data, powerul vi-sualization capabilities like heat mapsand bubble charts are used to repre-sent the money spent on various ap-plications and the business value theyprovide. Analytics and reporting ea-tures do this side by side and alsoperorm deeper analysis or optimaldecision making.
n
Application portolio adjustments.
Once the APM analysis phase is over,the results are used to reallocate re-sources to applications that providemore business value. Applications thatprovide marginal business value can beretired and promising new ones takenup or development.
APM’s Benefits
n
It reduces costs and optimizes value.
There may always be a disconnectbetween what an application coststo develop and maintain and its busi-ness value to its end users. APM helpsassess this issue and make sure that
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