National Student Loan Data SystemEnrollment Reporting Guide
October 2006
Executive Summary
The National Student Loan Data System (NSLDS) Enrollment Reporting Guide includes a tableof contents, three chapters, and an appendix. Each of the chapters and the appendix are described below. This guide assumes reader familiarity with basic computer terminology and concepts.
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Chapter 1: Introduction
—Presents the basic concept of Enrollment Reporting andcompliance, and the steps of the reporting process.
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Chapter 2: Enrollment Reporting Online: The NSLDS Web Site
—Provides step-by-step instructions for using the Web site, including how to log on, navigate the site, reportand update student enrollment, and create and modify reporting schedules.
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Chapter 3: The Batch Enrollment Reporting Process
—Describes the entire batchreporting process. Steps include signing up with Student Aid Internet Gateway (SAIG),receiving Enrollment Reporting roster files, matching student records, updating studentrecords, returning student records, and completing error files.
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Appendix A: Enrollment Reporting Roster File Record Layouts
—Provides therecord layouts for Enrollment Reporting roster files and error files, as well as error codesand explanations.
Table of Contents
Table of Contents
Chapter 1: Introduction.................................................................1
1.1Basic Concept of Enrollment Reporting..................................................................................11.2Compliance..............................................................................................................................31.2.1School Enrollment Reporting Audit.................................................................................41.2.2School Late Enrollment Reporting Roster Notification...................................................4Waiver Process.........................................................................................................................51.3The Batch and Online Enrollment Reporting Process.............................................................5Change in School Eligibility.........................................................................................................7
Chapter 2: Enrollment Reporting Online: The NSLDS Web Site.........9
2.1Your Web Browser..................................................................................................................92.2Getting Your NSLDS User ID and Password.........................................................................92.3Enrollment Reporting Online: How the NSLDS Web Site Can Help You............................102.4Logging on to NSLDS..........................................................................................................102.5Navigating: Where Do You Want to Go?..............................................................................142.6Updating Student Enrollment Data.......................................................................................152.6.1Retrieving Student Records to Update..........................................................................152.6.1.1 Getting Started: The Enrollment Update Page.................................................162.6.1.2 Retrieving All Your School’s Enrollment Records...........................................182.6.1.3 Narrowing the Search: The Primary Search Options.......................................202.6.1.4 Going Further: Using the Advanced Search Options.......................................212.6.2Updating Selected Enrollment Records.........................................................................252.6.3Confirming Enrollment Information...............................................................................282.6.4Enrollment Update: What Happens If…........................................................................302.6.5Handling Update and Certify Errors..............................................................................312.7Adding Students to a School’s Enrollment Reporting Roster...............................................322.7.1Retrieving Student Records to Add................................................................................332.7.2Updating New Enrollment Data.....................................................................................372.7.3Confirming Enrollment Information...............................................................................382.7.4Enrollment Add: Learning More....................................................................................382.8Viewing Enrollment Data for a Student................................................................................382.8.1Enrollment Summary: Selecting a Student to View.......................................................382.8.1.1 Enrollment Summary: A Closer Look..............................................................402.8.2Enrollment Detail: Getting the Full Picture....................................................................422.8.2.1 Using Advanced Display Options for Enrollment Detail..................................432.8.2.2 Enrollment Detail: A Closer Look....................................................................452.8.3Enrollment Timeline: The Whole Story..........................................................................472.8.3.1 Using Advanced Display Options.....................................................................492.8.3.2 Enrollment Timeline: A Closer Look................................................................492.9Enrollment Reporting Schedule............................................................................................502.9.1The Enrollment Reporting Schedule Page.....................................................................512.9.1.1 User Profile......................................................................................................522.9.1.2 Current Schedule..............................................................................................522.9.2Creating an Enrollment Reporting Schedule..................................................................532.9.2.1 Creating an Enrollment Reporting Schedule: Things to Remember.................56
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