The School Process

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

0 Weeks

8 Weeks

Timeline

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

Identifying potential schools to approach for the project has proven to be challenging as there is no single

directory, especially of private schools. Some of the

methods we have used are: Government directories Just Dial & other web searches Personal Contacts Other Pratham Projects/Zonal Teams Collaboration with other organizations Walk-Ins Referrals from signed up schools

Timeline: 1-2 weeks Learnings

Collaboration with other NGOs is very helpful. The identification process must start before a location is chosen.

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

Researched 1000 Schools Language of Instruction

400
School Type

200
Existing ICT intervention

Once a potential school is identified, there are numerous factors that prevent inclusion in the project: Many schools use regional language as the medium of instruction. Since our content is currently in English, these schools are automatically excluded from the project. In some locations obtaining Government permission can take upto 6 months. Due to time constraints in the first phase of the project these schools were excluded. Some schools, particularly in urban areas, already utilize some form of ICT intervention within the classroom.

120
School Rejection

Timeline: 1week
Learnings
Content in regional language will be important. The government permission process should be acquired well in advance. Schools in Tier II cities and rural areas seem to have a greater need

80

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

Pratham RPA

Once a school is selected for the project , a Memorandum of Understanding must be signed. This process can be time consuming as principals are often busy, and further meetings with Trustees and Committees are usually required.

MoU Signed

Timeline: 1-2 weeks Learnings

Attempt to schedule the next appointment or meeting while at the school.

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

Before Training Day 0 Day 1 Day 2 Day 3

Coordinating training dates and times with multiple schools. Organizing training materials. Practicing workshops. Organizing all logistics for the training.

Building a level of trust and comfort with the teachers.

We provide a 12 hour teaching training for teachers from approximately 4 schools at a time. The dates and times for this training must be coordinated with both principals and teachers. Although ideally a longer training would be preferred for teachers to get comfortable with the WebBox, it was necessary to balance this with the amount of class time they miss.

Timeline: 1 week
Providing a hands on introduction to the WebBox

Learnings
Keep training times flexible in order to best accommodate schools and teachers. Allow teachers the option of coming early or taking the WebBox home where

Developing an understanding of how the WebBox integrates into teaching and learning.

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

Collect school information required by the Solaro System.

Add the teachers and their classes to the system.

Verify the teacher email addresses in order to activate their account.

Create dummy email addresses for each principal.

Create email addresses with each teacher.

Login on a WebBox to cross check the account.

In order to allow for us to track the WebBox usage at the teacher level, the system has been designed to create an account for each school and within that for each teacher. The system requires email verification, however most principals and teachers do not have email accounts.

Add the school on the Solaro System.

Verify the email address in order to activate the school.

Timeline: 1week Learnings

Simplify the system where possible.

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

Help the schools decide on a location for installation taking into consideration numerous factors.

Schedule a date and time with schools, without interrupting class schedules.

All TVs were delivered to the Pratham or partner office. It therefore lies to our teams to coordinate and organize delivery and installation at each school. We require that teachers undergo training before installation.

Coordinate the logistics, including transportation and a carpenter.

Timeline: 1 week Learnings

Timelines should account for the monsoons in each location.

Visit each school to ensure delivery and installation.

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

Basic Support

Technical Troubleshooti ng

Although our teacher training is very hands-on and interactive, many of our teachers are very new to technology and require significant additional support. Basic support involves: Helping teachers set up the WebBox and get comfortable with navigating Technical troubleshooting answers to those schools that encounter problems with their WebBox Lesson planning support aims to help teachers integrate the WebBox into their daily classroom routines.

Timeline: 1-2 weeks Learnings

Lesson Planning

Enable teachers to begin practicing soon after the teacher training. Create a follow up training for teachers after the initial few months. Minimize steps where possible for example logging in and out.

The School Process

2 weeks 3 weeks 4 weeks 5 weeks 6 weeks 6 weeks 8 weeks

Identifying Schools

Selecting Schools

Signing The MoU

Teacher Training

Creating the School in the System

Delivering & Installing Hardware

Follow Up Support

LAUNCH

0 Weeks

8 Weeks

Timeline