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MS Word 2007 Training Manual v1.2

MS Word 2007 Training Manual v1.2

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Published by: Melvoxx on Oct 22, 2012
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06/27/2013

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Introduction toMS WORD 2007
NavigationFormattingTablesGraphicsPrinting
2009 Centre for Educational Technology, University of Cape Town
 
Introduction to MS Word 2007
2009 Centre for Educational Technology, University of Cape Town
Table of Contents
Starting up Word: On your marks, get set, Go!......................................................4
 
Correct use of the mouse....................................................................................................4
 
Starting Word......................................................................................................................4
 
When you need help...........................................................................................................4
 
An overview of Word................................................................................................5
 
The MS Word 2007 window................................................................................................5
 
Options for viewing a document in Word............................................................................6
 
Showing non-printing characters........................................................................................6
 
Writing right away – some important buttons and guidelines..............................7
 
Typing upper-case letters....................................................................................................7
 
Rules for entering text.........................................................................................................7
 
Correcting mistakes............................................................................................................7
 
Undoing steps.....................................................................................................................8
 
Safety first: saving documents............................................................................................8
 
Saving data for the first time...............................................................................................8
 
Saving regularly..................................................................................................................9
 
Using files and folders............................................................................................10
 
Opening your documents..................................................................................................10
 
A new empty document.....................................................................................................11
 
Creating a new folder........................................................................................................11
 
Save or Save As?.............................................................................................................11
 
Saving a file on to a flash drive or diskette.......................................................................11
 
Closing a document..........................................................................................................12
 
Closing Word.....................................................................................................................12
 
Comfortable navigation: moving around in Word...............................................13
 
Moving with the mouse.....................................................................................................13
 
Using the cursor keys........................................................................................................13
 
Moving word by word........................................................................................................13
 
Beginning and end of the line...........................................................................................13
 
Beginning and end of the document.................................................................................14
 
Bigger steps......................................................................................................................14
 
Jumping to a particular page.............................................................................................14
 
The view on the screen...........................................................................................15
 
Setting the zoom factor.....................................................................................................15
 
Viewing a document with Print Preview............................................................................15
 
Selecting text...........................................................................................................16
 
Selecting a word................................................................................................................16
 
Selecting a group of words................................................................................................16
 
Selecting longer sentences...............................................................................................16
 
Selecting line by line.........................................................................................................16
 
Selecting precisely what you want....................................................................................17
 
Selecting with the keyboard..............................................................................................17
 
Selecting everything..........................................................................................................17
 
Deleting and adding text........................................................................................18
 
Deleting individual characters...........................................................................................18
 
Removing larger blocks of text..........................................................................................18
 
Adding text........................................................................................................................18
 
Overtype mode..................................................................................................................18
 
Using the clipboard.................................................................................................19
 
Cutting and pasting...........................................................................................................19
 
 
Introduction to MS Word 2007
2009 Centre for Educational Technology, University of Cape Town
Copying instead of cutting.................................................................................................19
 
Some keyboard shortcuts.................................................................................................19
 
Character formatting...............................................................................................20
 
Changing the font..............................................................................................................20
 
Changing the font size......................................................................................................20
 
Changing the default font..................................................................................................20
 
Bold, italic, and underline..................................................................................................21
 
Different colours................................................................................................................21
 
The complete selection.....................................................................................................22
 
Paragraph formatting..............................................................................................23
 
Right, left, or in the middle? Please arrange!....................................................................23
 
Using bullets......................................................................................................................23
 
Creating a numbered list...................................................................................................23
 
Borders and shading.........................................................................................................23
 
Working with indents.........................................................................................................25
 
Working with line spacing..................................................................................................26
 
Using tabs.........................................................................................................................27
 
Arranging text with tables......................................................................................28
 
Creating a table.................................................................................................................28
 
Adding text to your table...................................................................................................28
 
Deleting rows and columns...............................................................................................28
 
Adding rows and columns.................................................................................................28
 
Adding ClipArt to documents................................................................................29
 
Adding ClipArt graphics.....................................................................................................29
 
Moving graphics................................................................................................................29
 
Scaling graphics................................................................................................................29
 
Text flow around graphics.................................................................................................30
 
Controlling Page Layout.........................................................................................31
 
Adding page numbers.......................................................................................................31
 
Adding a header................................................................................................................31
 
Adding a footer..................................................................................................................31
 
Setting page orientation....................................................................................................31
 
Setting page margins........................................................................................................32
 
Inserting a manual page break.........................................................................................32
 
Deleting a page break.......................................................................................................32
 
Spelling and grammar checking............................................................................33
 
Proofing while you type.....................................................................................................33
 
Spell checking the entire document..................................................................................33
 
Automatic error correction.................................................................................................34
 
Printing a document...............................................................................................35
 
The Print dialog box..........................................................................................................35
 
Word tips and tricks................................................................................................36
 
Beginning on a new page..................................................................................................36
 
Searching for text..............................................................................................................36
 
Text effects with WordArt..................................................................................................37
 
MS Word Task Sheet 1............................................................................................38
 
MS Word Task Sheet 2............................................................................................39
 
Word Processing Tutorials....................................................................................41
 
1. Introduction to MS Word...............................................................................................41
 
2. Basic formatting............................................................................................................44
 
3. Tables and formatting...................................................................................................48
 
4. Page layout and graphics..............................................................................................50
 

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