TUESDAY TOUCHDOWN CALL SERIES

Keeping Your Eye On The Game Clock

{ Time Management/Life Balance }
Whether you are working Thirty-One Full-Time or Part-Time, or whether you work another job aside from Thirty-One everyone needs to manage their especially for those who came from a corporate environment with hard calendar or it will end up managing them. This is a hard lesson to learn

deadlines and a boss telling you what needs to be done when. When you are relaxed with deadlines and schedules. Being your own boss can be a huge, huge blessing but in some ways also a curse because there is nobody but yourself to hold you accountable. running your own business, like each of you are, it can be very easy to get

Things To Do To Get Your Time Managed

* Set up some sort of work space *
your dining room table.

This can be a desk in your bedroom, side table in the living room or a part of

want your business to PAY you like a business, you need to work it like a business. Office Hours are going to help you hold yourself accountable. Everyones hours If you work a regular 9am-5pm day, its perfectly okay for your office hours a couple hours another evening when youre home. Or if you are home with out what works for YOU and its okay if they change! will vary depending on what else you have going on in your life. If you work it like a hobby, you wont get beyond being paid like a hobby. Those

No matter if you started yesterday, you NEED them and STICK to them. If you

* Set up Office Hours. *

to be 45 minutes during your lunch hour once or twice a week, and then maybe little kids during the day, maybe your hours will be during their nap time. Find

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Take out your calendar/planner each week and figure out what you need and youre doing, when youre doing it and how long its going to take. If you dont other things instead of getting actual work done. want to accomplish during your office hours that week. Write down what

* Plan your week ahead of time *

do this, its way too easy to get sucked in to email, Facebook, or any number of If you dont currently know how many hours you spend on your business or

how many you need to be spending, I encourage you to sit down and make a list of EVERYTHING you do for your business and how often you do it. IE, running to the post office, buying paper for the printer making packets... etc. ,

* Get Organized *
Order Forms -- Some people prefer to file them all together by party, but for individual guest rather than by hostess because I might not remember what Celebrate & Connect -- I have a hanging file called C&C and within that I have file folders for each months C&C meeting to hold any handouts or flyers we received that month. party a specific guest was from. me, Ive found it easiest to find something if I need it when theyre filed by Physical Files

Hostess Packets & Recruiting Packets -- I have a hanging file for each of these packets. So, when its time for me to put together more packets, I can grab that Other Files I have: Info labels for catalogs, Old issues of the VW magazines, Receipts and such for Taxes, and more that I will attach a list of all my file categories. hanging file out of the drawer and everything I need is right there. and within each of them, I have file folders for each of the things I put in the

business emails separate (if you share the same email). If you share your email between personal and business, in your folder names be sure to put 31 next to all your business-related folders. Folder examples: 31 Advertising, 31 Corporate, 31 Ideas, 31 Monthly Folder etc. ,

Organize your emails with folder structure. Make sure to file personal and

* Emails *

Notices, Newsletters, Leads, Commissions, and several more. This makes it very easy when I need to go back and look for something specific, because it will be Take my 31 Monthly Folder for instance, the sub-folders under this one are all filed away under its correct category every time.

Corporate, there are sub-folders called Celebrate & Connect, Returns, Shipping

Each of these folders has sub-folders underneath them. For example, under 31

the months, January, February, March, all the way through December Anytime I . book a party, fundraiser vendor event or anything else Thirty-One related, like , month folder just for that event. I file all of the correspondence between me When it comes to a new year you can create a sub-folder under each month , Also, I have a folder called 31 T eam and under that a sub-fold for every single had with that person via email, its all in one spot. makes everything so much easier . as an archive named 2012 Archive. and that other person about their party/event/etc in that sub-folder . the Heart Walk, for example, I create another sub-folder under the correct

person in my Gen-0, that way if I need to go back to any correspondence Ive All this organization might take you a while to set up but once you have it, it

time searching for just one document. I set up my computer files like my email. folder Under that folder I have a bunch of sub-folders for anything Thirty-One . , related - vendor events, leads, recruiting info, marketing, goals & tracking, etc. Since I dont use my computer for just business, I have a special Thirty-One

It is very important to organize the files on your computer so you dont waste

* Documents & Files on Your Computer *

Beth Reed

FILE DRAWER ORGANIZATION

Hanging Files are the numbers below (1, 2, 3, etc.), le folders inside are the le>ers below (a, b, c, etc.)
1. ORDERS (might need to make more than 1 to hold them all) a. Inside Orders are 26 le folders, one for each le@er of the alphabet, and all previous customer orders are sorted into there by rst name. 2. RecruiFng Packets a. Start Swell b. Kit Flyer c. Living Your Dreams Brochure d. Income Disclosure Statement 3. Hostess Packets a. Hostess Flyer b. Printable Order Forms c. RecruiFng Flyer d. Fundraising Info Flyer e. Sample Order Form f. Have you Considered the Business Flyer g. (*note: because of space in my le drawer, I keep actual catalogs, minis, 3 part order forms, post card invites, etc. in a Large Rectangle Basket elsewhere) 4. VW Magazines 5. C&C MeeFngs a. One le folder inside for each of the months that there has been a C&C I keep all the handouts, director guides, etc. from each meeFng 6. MarkeFng a. Catalog Labels b. One folder for copies of any of the various markeFng pieces Ive created in the past, in case I need to reference them 7. Taxes a. Previous year (receipts) b. Current year (receipts, already entered into my tracker) c. Pending (this is for receipts I havent yet entered in my taxes spreadsheet) 8. Previous Catalogs (I keep one copy of each, just in case I need it for reference) 9. Training (any training materials I use with my own team) 10. New Consultant Packets a. Geeng Organized in your new business b. Welcome postcards c. Sample markeFng pieces to share with team

EMAIL ORGANIZATION
Top level folders inside my Inbox are listed as numbers, while sub folders underneath them are listed as le@ers. Ive lef out some of the sub folders to save on space in typing this out for you, but you should get the idea. 1. 31 AdverFsing a. DonaFons (like if I donate to a school fundraiser, etc.) b. Online c. Promo Items (mostly just info from websites where Ive ordered or will be ordering)

2. 31 Corporate a. C&C MeeFngs b. Coaching (stu from my LEAD coach -- another perk of leadership!) c. Commissions d. Conference e. Inspire f. Leadership g. Leads h. Newsle@er (TTT report & copy of my newsle@er) i. Returns j. Shipping NoFcaFons (Clean this one ofen!) 3. 31 Ideas a. DonaFons b. Flyers c. Fundraisers d. InspiraFons e. MarkeFng f. Newsle@ers g. ParFes h. PersonalizaFon i. Product Use Ideas j. Training k. Vendor Events 4. 31 Leads a. PotenFal Consultants b. PotenFal Customers c. PotenFal Hostesses 5. 31 Misc (all the info that doesnt t anywhere else!) a. Conference Line (my own line) b. Courtney Hawkins c. Eventsbot (for C&C usage) d. ExisFng Customers e. Mail Chimp 6. 31 Monthly Folders (this is the folders I was telling you about, where I have one folder for each month not going to list them all out, but I will break down one example so you can see it and hopefully be@er understand the system) a. June i. 2011 Archive 1. Jen 6/23 3pm 2. Vanessa catalog party 3. Lori 6/25 7pm 4. Stephanie 6/24 4pm ii. Angela catalog party iii. Caryn catalog party iv. Lindsey 6/12 3pm v. Steph catalog party vi. Suzanne 6/23 7pm

7. 31 Team a. Archive (any inacFve team members) b. Assistant (correspondence back and forth with my assistant c. Boot Camp (training program for my team) d. Rockstar email updates (emails I have sent out to my team through Mail Chimp) e. Then I have a folder for each of my G0 girls 1. Thats the end of my 31 related folders, but I do have main folders for other stu, such as my Networking Groups, Personal, Kids (with sub folders for each of their acFviFes so I have a place to store emails from their coaches, etc.), Receipts, Training Topics, Financial, Website Info, and a few others.

DOCUMENTS AND IMAGES ORGANIZATION

Under my My Documents folder, I have a folder called 31. Heres what you can nd in there: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. Catalog Labels Catalog Leads C&C Coaching Calls Customer and Hostess Tracking Fundraisers Goals and Tracking Hostess Packets IncenFves Local Events MarkeFng Misc Ideas Monthly Specials Newsle@er Samples OrganizaFonal Party Invites PotenFal Consultant Packets RecruiFng Info Rising Stars Shining Stars Training Calls and Docs Usage and PersonalizaFon Vendor Events Welcome Packet, New Recruits

And within my Images Folder, I have a folder called 31. Heres what you will nd in there: 1. 2. 3. 4. 5. 6. 7. 8. 31 Logos 31 Product Images (my own photos) Catalog Photos (from the TOT download) Hostess Packet Inventory Images Oce OrganizaFon Images Recruit Packet Twi@er Images