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Published by Özge Saygın

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Published by: Özge Saygın on Oct 31, 2012
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Please note that the reference documents for IP are identified at the end of this document and should be consulted in all cases.
I. Definition and characteristics of an Erasmus Intensive Programme
What is an IP?
Check Fiche IP 2012
What is the aim of an IP?
Check Fiche IP 2012
What are the specific features of IP which should be aimed for?
Check Fiche IP 2012
What is not an IP?
An IP may
be a research activity or a conference.
An IP does
mean a routine event with no innovative aspects. The intensiveprogramme should provide something new in terms of learning opportunities, skillsdevelopment, access to information, etc. for the participating teachers and students(innovative principle). The IP must have an
added value, compared to existingcourses at the level of the participating institutions.
Which institutions can apply for support for organising an IP?
Higher education institutions holding an Erasmus University Charter (EUC) can apply. Theapplicant and all the partners must be holders of an EUC.
Who can benefit? How to calculate costs for beneficiaries?
Students that are registered at a respective partner HEI (first, second and third cycle).
Teaching staff of a respective partner HEI.
Erasmus students are allowed to participate in an IP which is held parallel with theirErasmus study period. For the calculation of the travel costs of this student, theuniversity/HEI should be taken into account where the student spends his/her Erasmusstudy period.
For example, if the home institution of the student is in town X, the host institution forthe Erasmus study period is in town Y, and the IP takes place in town Z, the eligible travelcosts for the IP for this student would be between Y and Z and back.Participating students or teachers should be either:
nationals of a country participating in the Lifelong Learning Programme (registered at arespective partner HEI);
nationals of other countries enrolled in regular courses in institutions of higher educationin a participating country, or employed in a participating country, under the conditionsfixed by each of the participating countries, taking into account the nature of theprogramme (please refer to relevant National Agency website).
Can students or teachers with special needs get additional funding for their participation inan IP?
Yes. For the purpose of applying for a grant within the Lifelong Learning Programme(decentralised actions), a person with special needs is defined as a potential participantwhose individual physical, mental or health-related situation is such that his/herparticipation in the project / mobility action would not be possible without extra financialsupport. The individual situation should be described and the particular needs and extracosts attached to it should be detailed in the application. Based on these explanations, onthe availability of funding and the national rules, the National Agency will then judgewhether extra support can be granted.As soon as the participation of teachers of students with special needs is known to the IPcoordinator (from any HEI that participates in the IP), the IP coordinator should contact itsNA and request extra funding for special needs.
Can an organisation which is not a HEI (association, enterprise etc.) participate in an IP as apartner?
Since these bodies do not have an EUC and do not have any students they can onlyparticipate in the IP as external experts but not as partners. This would have to be explainedin the application form. The costs of their participation should be covered from theorganisational costs as they may not use the budget for travel and subsistence.
Can an IP take place in more than one location?
As a general rule, the IP should take place in one location. If the quality of the application isgood and adequate reasons are given for having the IP in different locations it could beconsidered eligible. The rule of 10 continuous full days of subject related work has to berespected.In this case the eligible
travel expenses
are as follows:
from the location of the home institutions to the first location (except forparticipants from institution(s) from this location);
from the first location to the second location (for all participants);
back from the second location to the locations of the home institutions (except forparticipants from institution(s) from the second location).The eligible
subsistence costs
are as follows:
for the first location: to everybody, except for participants from institution(s) fromthe first location;
for the second location: to everybody, except for participants from institution(s)from the second location.
Can an IP take place in different locations simultaneously (multi campus approach with ane-learning/virtual dimension)?
The action Intensive Programmes aims at the mobility of individuals. According to thedefinition of mobility (see article 2, point 15 of the Legal Base -
Decision 1720/2006/EC of the Parliament and of the Council of November 15 2006 - OJ L 327 of 24.11.2006
)mobility means spending a period of time in another Member State, in order to undertakestudy etc. One of the aims of an IP is to bring people together in the same classroom (see thedefinition of IP in the IP fiche of the LLP Guide). Different "campuses" for the same IP at thesame time do not respond to those basic requirements.
Is it compulsory to grant ECTS credits to the participating students?
It is highly recommended to grant ECTS credits to the students participating in an IP, but it isnot obligatory. The IP applications get scores for this during the quality assessment. The IPpartner institutions should agree among themselves about recognition issues. Participatingstudents from different HEIs may have recognised different number of credits by their homeinstitutions, according to national/institutional recognition rules. Information about ECTScredits recognised by each partner institution should be included in the application form.
II. Application and selection procedure
How to assess renewals?
Renewal IP applications that have passed the formal eligibility check will undergo a qualityassessment by two experts, one of whom must be an external expert to the NA. The qualityassessment of renewal applications will be based on different criteria than the qualityassessment of new applications.
May the renewal IP apply for a higher budget than the IP of the previous year(s)?
The applicant may apply for a different budget for the IP than in the previous round(s). Thecontent of the application must be in line with the previous year(s).
How free is the applicant in choosing a yearly topic for renewals?
A new topic will without a doubt affect the content and the programme so it cannot beaccepted. However, this application can be submitted as a new IP application.
Is it possible to change the title in an IP renewal?
In principle the IP should keep the same name (to avoid confusion) but if it is a genuinerenewal application and it is clear that the content and the programme has not changed, thechange may be accepted, if duly justified by the applicant.

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