PA Revenue/Invoicing Accounting Transactions:

Oracle Project Billing allows you to generate draft invoices and draft revenue using separate processes, which you can run at different times. To allow for different billing cycles and revenue accrual, the distribution lines for General Ledger are created during invoice and revenue generation. During the Generate Draft Invoices process, the account that is credited with the invoice amount is either the unbilled receivables (UBR) account or the unearned revenue (UER) account, depending on whether you accrue revenue before or after you generate invoices.

Accounting Transactions for Revenue

The following examples illustrate how Oracle Projects accounts for revenue transactions.

Revenue
Once revenue is created, Oracle Projects runs AutoAccounting to determine the appropriate general ledger accounts. AutoAccounting selects all of the AutoAccounting parameters for each item or event, determines the account coding, validates the account coding against the general ledger, and updates each revenue distribution line with the appropriate account. Any items or events that fail in AutoAccounting are marked accordingly, and the associated draft revenue is marked with a generation error.

Invoice
When invoices are interfaced to Oracle Receivables, Oracle Projects runs AutoAccounting to determine the appropriate general ledger accounts. AutoAccounting selects all of the AutoAccounting parameters for each item or event, determines the account coding, validates the account coding against the general ledger, and updates each revenue distribution line with the appropriate account. Any items or events that fail in AutoAccounting are marked accordingly, and the associated draft revenue is marked with a generation error.

Invoice
When invoices are interfaced to Oracle Receivables, Oracle Projects runs AutoAccounting to determine the appropriate general ledger accounts. The following table shows entries Oracle Projects creates when the Interface Invoices to Oracle Receivables process is run:
Account Receivables Unbilled Receivables and/or Unearned Revenue Debit 200.00 Credit

200.00

Collections
The following table shows a Collections entry Oracle Receivables creates:
Account Cash Receivables Debit 200.00 Credit 200.00

Examples of Revenue and Invoice Accounting Transactions

The following examples shows accounting transactions for revenue accrual and billing.

Example 1: Accrue prior to billing

The following table shows a revenue transaction entry prior to billing:
Account Unbilled Receivables Revenue Debit 200.00 Credit 200.00

The following table shows an invoice transaction entry prior to billing:

Account Receivables Unbilled Receivables Debit 200.00 Credit 200.00

Example 2: Invoice prior to accrual

The following table shows an invoice transaction entry prior to accrual:
Account Receivables Unearned Revenue Debit 200.00 Credit 200.00

The following table shows a revenue transaction entry prior to accrual:

Account Unearned Revenue Revenue Debit 200.00 Credit 200.00

Example 3: Accrue prior to invoicing and invoice partial amount of work

The following table shows a revenue transaction entry prior to invoicing:
Account Unbilled Receivables Revenue Debit 200.00 Credit 200.00

The following table shows a partial invoice transaction entry:

Account Receivables Unbilled Receivables Debit 100.00 Credit 100.00

Example 4: Pre-bill and accrue more than pre-bill

The following table shows a pre-bill transaction entry:
Account Receivables Unearned Revenue Debit 200.00 Credit 200.00

The following table shows an accrue more than pre-bill transaction entry:
Account Unearned Revenue Unbilled Receivables Revenue Debit 200.00 100.00 Credit

300.00