In addition, we found student files did not contain documented weekly contact; monthlyprogress reviews that would include Identifying support of the goals and objectives or milestones; and signed statements of understanding by parents to confirm theyunderstood the difference between ALE and home-based instruction.
Cause of Condition
District personnel were not aware of the requirements to claim funding for ALE studentsby separately reporting ALE on monthly enrollment reports and did not seek guidancefrom OSPI prior to claiming students in for the program. Additionally the assigned ALEspecialist did not monitor the program for compliance with District policy.
Effect of Condition
The District reported 186.53 monthly full-time equivalent students (20.73 annual FTE) for school year 2010-2011 in its ALE program for fiscal year 2011. We were able todetermine an error rate of 92.85 percent resulting in an over-reporting of 173.19 monthlyfull-time equivalent students (19.24 annual FTE) for the 2010-2011 school year, resultingin the District receiving approximately $99,001 more in apportionment funding than wasdue to it.
We recommend the District follow requirements for written student learning plans asoutlined in state regulations. Written student learning plans must:
Identify specific instructional materials to be used for state requirements for courses of study and equivalents.
Include measurable goals and objectives to include an explanation of timelines
Clearly identify requirements for successful completion of each course within theplan and the methods the District uses to evaluate monthly progress.We also recommend the District ensure staff are adequately trained about ALErequirements to help ensure they only count students that comply with the state
We further recommend the District work with OSPI to determine resolution of theoverpayment.
training and consultation recommendations to insure compliance with ALE program documentation and funding requirements. Due to recent changes in District