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To Make Table, Queries, Forms & Reports In MS Access 2007

To Make Table, Queries, Forms & Reports In MS Access 2007

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Published by Pankaj Gill
PRACTICAL NO. DATE

: :

7 24TH SEPTEMBER, 2012

Microsoft Access
To make Table, Queries, Forms & Reports

About Microsoft Access 2007
Microsoft Access, also known as Microsoft Office Access, is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is a member of the Microsoft Office suite of applications, included in the Professional and higher editions or sold separately. On May
PRACTICAL NO. DATE

: :

7 24TH SEPTEMBER, 2012

Microsoft Access
To make Table, Queries, Forms & Reports

About Microsoft Access 2007
Microsoft Access, also known as Microsoft Office Access, is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is a member of the Microsoft Office suite of applications, included in the Professional and higher editions or sold separately. On May

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Published by: Pankaj Gill on Nov 21, 2012
Copyright:Attribution Non-commercial

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12/04/2012

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P
RACTICAL
N
O
.
: 7
D
ATE
: 24
TH
S
EPTEMBER
,2012
Microsoft Access
To make Table, Queries, Forms &Reports
 
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Microsoft Access
, also known as
Microsoft Office Access
, is adatabasemanagementsystemfromMicrosoftthat combines the relationalMicrosoft Jet Database Enginewith agraphical userinterfaceand software-development tools. It is a member of theMicrosoft Officesuite of applications, included inthe Professional and higher editions or sold separately. On May 12, 2010, the current version of Microsoft Access2010 was released by Microsoft in Office 2010; Microsoft Office Access 2007 was the prior version.MS Access stores data in its own format based on the Access Jet Database Engine. It can also import orlink directly todatastored in other applications anddatabases.Software developersanddata architectscan use Microsoft Access to developapplication software, and"power users" can use it to build software applications. Like otherOffice applications, Access is supported byVisualBasic for Applications, anobject-orientedprogramming language that can reference a variety of objects includingDAO (Data Access Objects),ActiveXData Objects, and many other ActiveX components. Visual objects used informs and reports expose their methods and properties in the VBA programming environment, and VBA codemodules may declare and call Windowsoperating-systemfunctions.
TTaabblleess
When you create a database you store your data in tablessubject-based lists of rows and columns.Columns are also called fields, which are the information itemsyou want to track. You define a table in terms of thefields you want to track for that subject.
Add fields to a table in Datasheet view
You store the information items you want to track in fields (also called columns). For example, in a Contacts table youmight create fields for LastName, FirstName, Telephone Number and Address, among others. For a Products tableyou might create Product Name, Product ID and Price.It is important that you choose fields carefully. For example, it's usually a bad idea to create a field to store acalculated value. You can usually have Office Access 2007 calculate the value when needed instead. When choosingfields, try to store information in its smallest useful parts. For instance, instead of a FullName, consider storing aLastName and a FirstName. Generally speaking, if you need to report, sort, search or calculate on an item of information, put it in a column by itself. For more information about designing a database and choosing fields, see thearticleDatabase design basics. A field has certain defining characteristics. For example, every field has a Name that uniquely identifies the fieldwithin a table. A field also has a data type that's chosen to match the information to be stored. The data typedetermines the values that can be stored and the operations that can be performed, as well as how much storagespace to set aside for each value. Every field also has an associated group of settings called properties that definethe appearance or behavior characteristics of the field. For example, the Format property defines a field's displaylayoutthat is, how it should appear when displayed.When you create a new table, the table opens in Datasheet view. You can immediately add a field by typing someinformation in the
Add New Field
column.
 
Add a new field to an existing table
1.Click the
Microsoft Office Button
, and then click
Open
.2.In
Open
dialog box, select and open the database.3.In the Navigation Pane, double-click one of the available tables to open it.4.Type your data in the cell below the
Add New Field
column header.
Add a new field to a new table
1.Click the
Microsoft Office Button
, and then click
Open
.2.In
Open
dialog box, select and open the database.3.On the
Create
tab, in the
Tables
group, click
Table
. Access inserts a new table in the database and opens it in Datasheet view.4.Type your data in the cell below the
Add New Field
column header.When you enter data in the newcolumn, Office Access 2007 uses the information you type to recognize theappropriate data type for the field. For example, if you type a date in the column, such as 1/1/2006, Office Access2007 sees the information you entered, recognizes it as a date, and sets the data type for the field to Date/Time. If  Access doesn't have enough information from what you enter to guess the data type, the data type is set to Text.

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