AAbboouuttMMiiccrroossoof f ttAAcccceessss22000077
, also known as
Microsoft Office Access
, is adatabasemanagementsystemfromMicrosoftthat combines the relationalMicrosoft Jet Database Enginewith agraphical userinterfaceand software-development tools. It is a member of theMicrosoft Officesuite of applications, included inthe Professional and higher editions or sold separately. On May 12, 2010, the current version of Microsoft Access2010 was released by Microsoft in Office 2010; Microsoft Office Access 2007 was the prior version.MS Access stores data in its own format based on the Access Jet Database Engine. It can also import orlink directly todatastored in other applications anddatabases.Software developersanddata architectscan use Microsoft Access to developapplication software, and"power users" can use it to build software applications. Like otherOffice applications, Access is supported byVisualBasic for Applications, anobject-orientedprogramming language that can reference a variety of objects includingDAO (Data Access Objects),ActiveXData Objects, and many other ActiveX components. Visual objects used informs and reports expose their methods and properties in the VBA programming environment, and VBA codemodules may declare and call Windowsoperating-systemfunctions.
When you create a database you store your data in tables—subject-based lists of rows and columns.Columns are also called fields, which are the information itemsyou want to track. You define a table in terms of thefields you want to track for that subject.
Add fields to a table in Datasheet view
You store the information items you want to track in fields (also called columns). For example, in a Contacts table youmight create fields for LastName, FirstName, Telephone Number and Address, among others. For a Products tableyou might create Product Name, Product ID and Price.It is important that you choose fields carefully. For example, it's usually a bad idea to create a field to store acalculated value. You can usually have Office Access 2007 calculate the value when needed instead. When choosingfields, try to store information in its smallest useful parts. For instance, instead of a FullName, consider storing aLastName and a FirstName. Generally speaking, if you need to report, sort, search or calculate on an item of information, put it in a column by itself. For more information about designing a database and choosing fields, see thearticleDatabase design basics. A field has certain defining characteristics. For example, every field has a Name that uniquely identifies the fieldwithin a table. A field also has a data type that's chosen to match the information to be stored. The data typedetermines the values that can be stored and the operations that can be performed, as well as how much storagespace to set aside for each value. Every field also has an associated group of settings called properties that definethe appearance or behavior characteristics of the field. For example, the Format property defines a field's displaylayout—that is, how it should appear when displayed.When you create a new table, the table opens in Datasheet view. You can immediately add a field by typing someinformation in the
Add New Field