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Document #5.1 - Board Meeting Minutes - July 25, 2012

Document #5.1 - Board Meeting Minutes - July 25, 2012

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Published by: Gary Romero on Nov 28, 2012
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Document #5.1Board of Library Trustees MeetingNovember 28, 20121
The Public Library of the District of ColumbiaBoard of Library Trustees MeetingMinutesFrancis Gregory Neighborhood LibraryWednesday, July 25, 2012
The regular meeting of the Board of Library Trustees was held at 6:00 pm, Wednesday, July 25, 2012 atthe Francis Gregory Neighborhood Library, 3660 Alabama Avenue, SE, John W. Hill, Jr., President,presiding.
John W. Hill, Jr., President, Donald Richardson, Vice-President, James Lewis, Myrna Peralta,Brenda Richardson, Kelley Smith, Ginnie Cooper, Chief Librarian and Secretary-Treasurer. Not inattendance: Bonnie Cohen and Richard Levy.
Guests at the Board Table: S
usan Haight, President, Federation of Friends and Linnea Hegarty,Executive Director, DCPL Foundation.The meeting was called to order at 6:03 pm.
Adoption of the Agenda
A motion to adopt the agenda was approved.
Approval of Minutes
There was a request from the floor that the full name John Mercer Langston be added to the PublicComments section of the minutes. A motion to approve the minutes of the Wednesday, May 23, 2012meeting as amended was approved.
Public Comments
Mr. Hill stated the practice of the DCPL Board of Library Trustees to entertain public comments at thistime. He explained that people who signed their names to the sign-in sheet would have three minutesto address the Board. Six members of the public signed up to make comments. Five came forward to doso with the sixth stating that others had already made the comments he intended to make about thenaming of the Rosedale Library. Four people stated their unhappiness at the decision to maintain theRosedale Library name rather than to rename the library in honor of R.L Christian and James MercerLangston and had questions about the process for making that decision and whether all FacilitiesCommittee members were in agreement on the naming issue. Another asked that audio tapes of meetings be made available and had a question about follow-up on construction and maintenanceissues in the new library buildings.
President’s Report
Mr. Hill said that at no point was he in disagreement with Chief Librarian Cooper on the naming of theRosedale Library and he was sorry if that was not clear at the Facilities Committee meeting. It wassuggested that people in the audience at Committee Meetings be allowed to ask questions and thatformal requests from the community be reported by Committee Chairs at Board Meetings. Thissuggestion was taken under advisement by Mr. Hill. Chief Librarian Cooper asked that Jeff Bonvechio,Director of Capital Construction, answer the question about the new buildings during his presentationlater on the agenda.
Document #5.1Board of Library Trustees MeetingNovember 28, 20122
Chief Librarian’s Report
Ms. Cooper announced that funding for the Rosedale Library had just been received. The library willopen in mid-October. John Hill reminded those present that the Board did not support the opening of the Rosedale Library because it was not as large as the square footage recommendations forneighborhood libraries, but the Board would fully support this library now that is has been funded.Chief Librarian Cooper then welcomed new Chief of Staff, Eva Poole and new interim IT Director, LanceMurty and said farewell and thanks to outgoing staffers Chris Tonjes, IT Director, and Bridget Bradley,Executive Officer. She introduced Francis Gregory Neighborhood Library Manager, Kerby Valladereswho reported on the library and introduced staff present.
Finance Committee Report
Agency Fiscal Officer, Tammie Robinson, reported that in addition to funding for the Rosedale Library ,in acknowledgement of the importance of materials (books and electronic) in the opening of newlibraries, the District has implemented a new policy, effective immediately, that allows for funding of 
“Opening Day” collections from
the capital fund. Up to $400,000 of a capital pro
 ject’s Furnishings,
Fixtures and Equipment for a ne
w or renovated library can fund “Opening Day” collectio
ns. Ms.Robinson also reported that the DC Public Library Foundation presented the Library with a $200,000check from the Elizabeth Holden Bequest in support of library materials at the new Francis GregoryNeighborhood Library. Chief Business Officer Eric Coard then reported on the FY 2013 budget. JohnHill thanked Councilmember Wells, Chair of the Committee on Libraries, Parks and Recreation and hisstaff for their support through the budget process.
Facilities Committee Report
Jeff Bonvechio, Director, Capital Construction, provided the
Capital Construction Report
and the
Neighborhood Library Openings Report
and responded to the question about care for the new andrenovated buildings asked earlier during Public Comments. Mr. Bonvechio said that there are many
standards set in the library’s building program including but not limited to types of lighting and light
bulbs, bathroom fixtures, carpeting, other flooring and HVAC systems which allow for consistency in themaintenance of the buildings.
Public Services Report
Director of Public Services, Jennifer Giltrop, thanked and recognized the staff at the Francis GregoryLibrary for their good work in opening the library. She also thanked all staff who helped keep DCPLlibraries open during the recent storm. She then presented the
Library Performance Measures
ThirdQuarter 2012 Report.
She said that the Library is hitting set targets in most instances and highlighted a
special program “Science in the Summer”
, a partnership with GlaxoSmithKline that is proving to be verypopular and where students learn about the wonders of chemistry through hands on projects.
Foundation President’s Report
DC Public Library Foundation Executive Director, Linnea Hegarty, reported that the Foundation
s firstfundraising event at the Francis Gregory Neighborhood Library was a great success with over 140 peoplein attendance and that $15,000 was raised at this event. The Foundation is also working to fund an
expansion of the DC Public Library early literacy programs including the “Sing,
Talk and Read (STAR)program that teaches parents and caregivers how to engage their birth to 5 year-olds in reading and

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