The District of Columbia Public Library

FY 2012 Preliminary Year-End Report

Wednesday, November 28, 2012

Document #9B.1 Board of Library Trustees Meeting

FY 2012 Budget Status

As of September 30, 2012 (Preliminary - Unaudited): With the full fiscal year elapsed, approximately 97.5% of the Gross budget has been obligated/expended. The Local budget now reflects final reprogramming to ensure that the agency does not violate Anti-Deficiency requirements and that transfers-out $50,000 in Personal Services (PS) budget authority to the Deputy Mayor for Public Safety and Justice to support truancy prevention measures throughout the District.

Including remaining adjustments, Local budget obligations/expenditures are expected to reach at least 99.6% of the approved budget, with a surplus estimated, at this time, of approximately $151.8K or less than four tenths of one percent of the FY 2012 budget.
Federal Grants within the Gross budget will be adjusted to actual expenditures, reducing the current variance. DCPL is also seeking to reduce the Special Purpose Revenue, also known as O type, budget to expenditure levels, further reducing the Gross budget variance by $366.5K. Lastly, we anticipate that further adjustments, beyond those noted above, may modify the remaining balances.

FY 2012 Budget Status

(Preliminary Year-End - as of November 14, 2012 - Gross)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 20,849,439 1,662,770 636,165 5,242,880 255,605 28,646,858 Obligations 19,542,893 3,052,587 543,934 5,090,085 352,633 28,582,132 Variance ($) 1,306,546 (1,389,818) 92,231 152,795 (97,028) 64,726 % Oblig 93.7% 183.6% 85.5% 97.1% 138.0% 99.8%

470,682 0 0 0 0 0 0 3,093,973 1,800,266 52,002 4,374,461 9,791,383 38,438,241

434,659 0 0 0 0 0 0 3,037,107 1,580,735 48,675 3,781,571 8,882,747 37,464,879

36,022 0 0 0 0 0 0 56,866 219,531 3,326 592,891 908,636 973,362

92.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 98.2% 87.8% 93.6% 86.4% 90.7% 97.5%

FY 2012 Budget Status

(Preliminary Year-End - as of November 14, 2012 - Local)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget Obligations Adjustments Variance ($) 6,827 0 0 0 0 6,827 1,312,371 (1,386,913) 87,711 152,273 (97,028) 68,414 % Oblig 93.7% 197.0% 86.1% 97.1% 139.4% 99.8% 20,849,439 19,530,241 1,429,738 2,816,650 629,906 542,195 5,186,714 5,034,441 246,505 343,533 28,342,301 28,267,061

462,773 0 0 0 0 0 0 2,807,903 938,842 0 2,796,778 7,006,296

429,751 0 0 0 0 0 0 2,756,371 936,551 0 2,679,217 6,801,890

0 0 0 0 0 0 0 51,000 0 0 70,000 121,000 127,827

33,022 0 0 0 0 0 0 532 2,291 0 47,561 83,406 151,820

92.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100.0% 99.8% 0.0% 98.3% 98.8% 99.6%

35,348,597 35,068,951