Public Comment Protocols:
Revise public comment protocols sothat as a matter of practice, those individuals who signed up tospeak and cannot be accommodated within the initial 30 minuteswill be heard at the end of the meeting, if they are in attendanceat that time. Sign-in for public comment will be closed at thebeginning of the Council meeting.4.
Agenda Order - Council Reports:
Move “Council Reports” to anearlier location on the Agenda and change the focus so it is less of a report of prior activity to one of upcoming/pending issues.
Begin to use Study Sessions more frequently toaddress issues and craft public policy. Engage a broader set of groups in the Council Study Session process. General GovernmentCommittee should discuss and recommend Study Session format.Use study sessions more frequently to address issues and craftpublic policy.
Packet Publishing Date:
Move the publishing date forward by twodays from Friday at 3:00 p.m. to Wednesday at Noon.7.
E-Mail Communication Policy:
Develop a Council guideline on useof email by the Council.
ANALYSIS AND OPTIONS
regarding Committee Recommendations, Robert’s Rulesand Public Comment Protocols are easy to implement once Councilgives direction to staff. If changes are recommended and approved,the Council Guidebook and Council Meeting Agenda will be updated andrepublished accordingly.
is regarding Council Reports is also easily implementable. Staff recommends that “Council Reports” be moved up and placed after the“Consent Calendar” but before “Public Hearings” and “Other Business”items. This will benefit the public and staff who are at the meeting ona single agenda item on the consent calendar. If changes arerecommended and approved, the Council Guidebook and CouncilMeeting Agenda will be updated and republished accordingly.
regarding Study Sessions format is also easily implementable;however, it is difficult in Study Session format to provide adequate,consistent sound amplification and television/video streaming due tolimitations in our current system. Committee should consider whetherthe Council Chamber should be set up with Councilmembers sittingaround the table from the start of the meeting or whether the setupchange should be made later when the study session comes up on theagenda. The latter will require a 15-20 minute break to reset thetables, chairs and microphones.
regarding packet publishing date was discussed by City staff.The table below provides the implications of early launch:
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