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Tech 1
Volume 2, Issue 12 December 2000
I
NSIDE
T
HIS
I
SSUE
 1
Continuing Articles across Pages
1
Instructions for Using this Template
4
Inserting and Editing Pictures
6
th
Grader’s Computers
The November issue is a collector’s gold mine.
By the time you read this article the 6
th
grade teacherswill have received their new iMacs. If they have not it isfor lack of training. The final training session will beDecember 18 & 19. (Mon. &Tues.7:30 – 2:30 pm)
I don’t have an answer machine
Telephonobia I think that’s what Sylvia calls it. Shedreads phone calls that begin with “Are you busy?” or “Oh I just called to see how you’re doing.” She doesn’tlike to talk on the phone, yet she has a cell phone, Idon’t. We also don’t have an answer machine.If you want to leave us a message you’ll have to do itvia email. By the way, I’m not at liberty to give out her email address, under punishment of denial of … I thinkyou understand. Mine isMachanicBGI@Hotmail.com To select the first text box, move the pointer over theborder of the text box until the pointer becomes a four-headed arrow and then click the border. Click the right
Instructions for Using ThisTemplate
Type your sub-heading here
Your By-line
Your Company Name
To keep these instructions, choose Print from the Filemenu. Press Enter to print the template. Replace thesample text with your own text to create your newsletter.
Using Styles in This Template
To change the Style of any paragraph, select the textby positioning your cursor anywhere in the paragraph.Select a Style from the drop-down Style list at the top-left of your screen. Press Enter to accept your choice.
See Page 4 to learn how to edit or replace this picture.
The styles available in this template allow you tochange the look of your headlines and other text. Thefollowing is a list of some common styles and their uses.Body Text - Use this style for the regular text of anarticle.
Byline
- Use this style for the name of the author of anarticle.
continued on page 2 continued on page 3
 
Tech 2
mouse button, click Create Text Box Link and thenclick in the text box where you want the text to flow.Repeat these steps to create links to additional textboxes.In the first text box, type text that you want. As the textbox fills, the text will flow into the other text boxes thatyou’ve linked. To let the reader know that an article willcontinue on another page, insert a small text boxunder the text box, choose the Jump To style, andthen type the words “Continued on Page.” Click Cross-reference on the Insert menu. Choose Heading fromthe Reference type drop-down list, and Page Number from the Insert Reference To. Select the name of thefollow-up heading from the For Which Heading list boxand then click Insert.
Formatting Text Boxes
You can change the look of linked text boxes by usingcolor, shading, borders, and other formatting. Selectthe text box you want to format and then double clickits border to open the Format Text Box dialog box. If you want to change the color or borders on a text box,choose the Colors and Lines tab. To change the size,scale, or rotation, click the Size tab. To change theposition of the text box on the page, click the PositionTab. If you have other text surrounding the text box,and want to change the way the text wraps around it,click the Wrapping tab. If you want to format all the textboxes in an article, you must format them individually -the formatting on one text box will not apply to theothers in the sequence.
Using Linked Text for ParallelArticles
You can use linked text boxes to flow text in parallel“columns” from page to page. This method givesdifferent results than using the Column command onthe Format menu, which causes text in column 1 toflow or “snake” to column 2 on the same page. Byusing linked text boxes, you can instead have text fromcolumn 1 flow to column 1 on the next page. The textbeside it in column 2 can flow to column 2 on the nextpage, parallel to column 1. This technique is useful if you need to group two similar articles, for instance, anarticle translated in English on the left and the samearticle translated in French on the right.To flow text in parallel, display paragraph marks inyour document. Click at the top of the page where youwant the side-by-side columns to start, and pressEnter twice. Click in the first paragraph mark on thepage. On the Insert menu, click Text Box and drag onthe page where you want the first column. Click TextBox again and then click and drag where you want thesecond column. Click in the last paragraph mark onthe page, and press Ctrl + Enter to create a pagebreak.Repeat the process for each page that will containside-by-side columns in your document and thenreturn to the first text box you created. Click the textbox on the left once to select it. Click your right mousebutton and then click Create Text Box Link. Thepointer becomes a pitcher. Click the text box on the leftside of the second page to create a link. Create linksfor all text boxes within the same article on the left sideof the document. Repeat the process for every text boxin the right chain or article.Pressing Enter twice at the top of each page will createan extra empty paragraph. This blank paragraph isuseful if you want to insert text or graphics outside of the text boxes. You can delete the extra blankparagraph if you don't need it.
Copying linked text boxes
You can copy an article or a chain of text boxes thatare linked together, to another document or to another location in the same document. To copy linked textboxes and the text they contain, you must copy all thelinked text boxes in an article. Select the first text boxin an article. Hold down Shift, and click each additionaltext boxes you want to copy. On the Edit menu, clickCopy. Click where you want to copy the text boxes andthen click Paste.To copy some of the text from an article, select thetext you want to copy from the article and then copy it.Do not select the text box. You can paste text you’vecopied directly into your document, into another location within the same article, or into another article.
!
 
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Tech 3
S
IDEBAR
A
RTICLES
 
This sidebar article was created with a text box. You can usea sidebar article for any information you want to keepseparate from other articles or information that highlights anarticle next to it. These could include a list of contributors,addresses or contact information, a smaller self-containedstory, a preview of the next issue, or a calendar of schedule.The example below shows a Calendar of Events.
C
ALENDAR OF
E
VENTS
 
S
PECIAL
E
VENT
 
P
LACE
 T
IME
 Type a description of your event here.
S
PECIAL
E
VENT
 
P
LACE
 T
IME
 Type a description of your event here.
S
PECIAL
E
VENT
 
P
LACE
 T
IME
 Type a description of your event here.
S
PECIAL
E
VENT
 
P
LACE
 T
IME
 Type a description of your event here.
Byline Company 
- Use this style to type the author’scompany.S
IDEBAR
H
EAD
- Use this style to type a second-levelheading in a sidebar article.S
IDEBAR
S
UBHEAD
- Use this style to type a third-levelheading in a sidebar article.Sidebar Text - Use this style to type the text in asidebar article.S
IDEBAR
T
ITLE
- Use this style to type first-levelheadings in a sidebar article.Footer - Use this style to type the repeating text at thevery bottom of each page.Heading1 - Use this style to create headlines for eacharticle.Heading2 - Use this style to create section headings inan article.Jump To and Jump From - Use these styles to indicatethat an article continues on another page.Mailing Address - Use this style in a mailing label totype the destination address.P
OSTAGE
- Use this style in a mailing label to typepostage information.Return Address - Use this style in a mailing label totype your address.Picture Caption - Use this style to type a description of a picture or illustration.Subtitle - Use this style to type sub-headings in anarticle.
Use PullQuote to excerpt text from the main text of a story to draw a reader’s attention to the page. See page 4 for an example.
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