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Flexible Work Schedule

Flexible Work Schedule

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Published by: gauravjindal1 on Dec 17, 2012
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A system of flexible working hours gives employees some choice over theactual times they work their contracted hours. Such a system can be a goodway of recruiting and retaining staff - since it provides an opportunity for employees to work hours consistent with their other commitments (e.g. childcare).Most flexible working hours schemes have a period during the day whenemployees must be present. This is known as
"core time"
. A typical coretime would be 10 00 a.m. to 4.00 p.m.Other than the core time, employees may choose when they start and finishwork within flexible bands at the beginning and end of each day. These bands are typically 08:00–10:00 and 16:00–18:000. However, there is widescope for variation depending on the core time, the hours the work place isopen and the nature of the business.Some schemes also have a flexible band during the middle of the day so thatemployees have some choice over the time they take their lunch break.Contracted hours (the total hours an employee must work according to their employment contract) are achieved by employees working the core time plushours of their choice during the flexible bands over an agreed period. This period is known as the accounting period and is typically four weeks long.Some schemes allow for an excess or deficit (within set limits) to be carriedover to the next accounting period. Hours are credited for absences such assickness or holidays.
, originally derived from the German wordGlitziest which literally means "sliding time") is a variable work schedule.In contrast to traditional
work arrangements requiring employees to work astandard 9 a.m. to 5 p.m. day. Its invention is usually credited to WilliamHenning. Under flextime, there is typically a core period (of approximately50% of total working time/working day) of the day, when employees areexpected to be at work (for example, between 11 a.m. and 3 p.m.), while therest of the working day is "flextime", in which employees can choose whenthey work, subject to achieving total daily, weekly or monthly hours in theregion of what the employer expects, and subject to the necessary work  being done.A flextime policy allows staff to determine when they will work, while aflexplace policy allows staff to determine where they will work.
The introduction of a flexible working hours scheme requires care and needsto be carefully planned by all those likely to be affected. Experiencesuggests that a joint
"working party"
comprising representatives of management and employees is usually the best approach and any recognisedtrade union should be fully involved. The working party should consider:• Whether the scheme is to be voluntary or compulsory• What type of recording system should be used (eg manual, clocking or computerised)• How flexibility should be built into the bands• How sickness, absence and late attendance should be treated• Arrangements for managing and monitoring the scheme (e.g. monitoringthe effect on production or customer service levels)When the details have been agreed there should be a trial period of, perhaps,three months to help identify and eliminate any problems.
Considering proposing a flexible work arrangement toemployer
When you make your proposal to management, you'll want to cover several points, most of which will address benefits, as well as barriers, for thecompany and how you'll handle them. For example, how will you ensurethat your new schedule won't be disruptive to workflow? What sort of additional support or equipment might you need to make your newarrangement work? How will the arrangement make you more valuable tothe company than you are now?But, before you begin answering these questions, you first need tounderstand the type of work arrangement options that are available andwhich one will best suit your needs, as well as that of your employer.
Get to know work arrangement options:
When employers talk about flexible work arrangements, they usually meanone of the following:
Job sharing
Job splitting (work redesign)
Voluntary reduced workload (part-time work)
Daily or informal flexibility
Here's what these terms mean to most companies.
allows employees to work with their managers to set starting and quittingtimes. Some workers arrive at work late and leave late; others arrive earlyand leave early. Manager and employee agree on the schedule, whichrevolves around a set of core hours when the majority of employees are atwork.

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