Westwood Homeowners Association 9-6-2007 Extension Meeting Minutes

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Minutes of Westwood Homeowners AssociationBoard of DirectorsMonthly MeetingThursday, September 6, 2007Meeting called to order at 7:08In attendance:

David Stevenson (DS), PresidentLeo Rotan (LR), Vice PresidentBill Graham (BG), Treasurer (to arrive late)Jeff Clotfelter (JC), SecretaryDarren Jones (DJ), Assistant SecretaryProof of notice:-

sign was put out 3 days priorThis is an extension meeting from the last one to cover the tabled items, etc.Committee reports waivedA&A Lawn-

Carlos and Aldalpho are meeting with DS & LR to discuss the status of theirworkers comp and insurance (proof)-

The use of “dangerous” equipment is curtailed until proof is provided, howeverthey are to continue picking up the trash-

Proof should be here by Wednesday nextBG arrivesClubhouse a/c has been fixed- bids are being gathered to build a divider wall in the chemical room to protect the a/cunit2 companies are being considered to handle units 112 and 304’s exterior flooding issues.BG adds that all insurance policies are renewed-

bills are being paid-

repair are being made-

the financial situation continues to improveOld BusinessMark Lee from Yard Doctor- concerning the 112 and 304 flooding

- explained the idea behind his proposal (open French drains and water diversion)- see textTree committee proposes having Armstrong Tree Services-

go ahead with their proposal to save the “sick” live oak -

trim the tree brushing Hazels’ roof -

for a combined total of $350-

Jean Charles will cut our grass for a one time charge of $1100-

Robbie Clark will do the same for $1500-

LR moves to go with Jean Charles providing he can provide proof of insurance,BG seconds-

DJ and Gloria will follow upConcerning the scrap metal in storage area-

the person who bid on it a long time ago (Mrs. Marcee) will be contacted and toldto pay us and move it-

BG moves to have Marcee remove it and pay us within 15 days or we will have itremoved, LR secondsTree committee follow up-

DJ moves to use Armstrong for $350, DS secondsThe a/c units put in the clubhouse are to be inspected by the city. Once they pass (with aboard member present), a check will be cut.Clubhouse cleaning is being looked intoLandscaping for 112-

see textLandscaping for 304 is forthcoming-

further investigation is in progress for the retaining wall and legal issues-

BG clarifies that he is a lawyer, but not Westwoods’. He can voice his opinion,but not give counselWe need to get estimates for the replacement of decking at unit 407Pool-

go buy an umbrella-

renovations are on hold until winterBG moves to pay Gaines the undisputed money owed him, DJ and Phyllis will look intodisputed money.JC seconds

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