Secretary shall take meeting notes that will be sent to the Editorial Board within twenty-four hoursafter each meeting.
Section 2: Composition of the Editorial Board
1.Any undergraduate student at Columbia University may apply to join the Editorial Board;preference will be given to history majors and those with a background in historical studies.2.Applicants to Editorial Board must submit an application containing a summary of history coursestaken, a writing sample of seven to ten pages on a historical topic; a complete list of othercommitments and estimate of availability.3.The Executive Committee shall determine which applicants will be offered editorial positions,including a list of alternates in case an editor must resign from the Journal mid-semester.4.The size of the Editorial Board is determined by the Executive Committee; in addition to the fourmember Executive Committee, there shall be no fewer than twelve and no more than twenty regular editors.5.All editors, including members of the Executive Committee, who fail to fulfill the responsibilitiesof the Journal can be removed from the Journal by a three quarters vote of the Editorial Board6.Grounds for removal from the Editorial Board include: (1) absences from meetings; (2) failure torespond to group emails; (3) inability to contribute to decision making at Editorial Committeemeetings due to incomplete or superficial review of the required material; (4) failing to carry outspecial tasks specifically assigned to an editor; (5) failure to fulfill the responsibilities of their officein the Journal; (6) any reason which indicates that an editor's participation hinders the effective work of the Journal.7.A review of an editor's performance can begin with either the complaint of an editor or on theinitiative of the Executive Committee; the Executive Committee must inform the editor of thecomplaint and offer a chance for explanation; the removal of an editor must be placed on theagenda of the Journal at least a week in advance, and the questioned editor may be present toexplain his or her situation and performance; the vote to keep or remove an editor must beanonymous and not held in the presence of the editor whose position is being considered.8.In cases where a member of the Executive Committee fails to fulfill the responsibilities of the Journal, that member may be either demoted to the status of editor, or removed from the EditorialBoard entirely.9.Vacancies on the Executive Committee, due to either resignation or removal, must be filled withintwo weeks; candidates to fill the vacancy must declare their interest at least one week prior to theelection.
Section 3: Decision Making
1.All major decisions of the Journal shall be made by an open vote of the members of the EditorialBoard; two-thirds of editors must be present for a quorum.2.In cases of urgency or expediency, the Executive Committee may make decisions on behalf of the Journal; if there is disagreement within the Executive Committee, the issue should be addressed tothe Editorial Board at large; the Editorial Board may rescind a decision of the ExecutiveCommittee by a two-thirds vote; all decisions of the Executive Committee must be promptly reported to the Editorial Board as a whole.
Article III: Editorial Process
Section 1: Nominations
1.All articles considered for publication in the Journal must be nominated as “outstanding undergraduate scholarship in the field of history” by a professor or lecturer; teaching assistants may also nominate articles to the Journal but should do so in consultation with the course professor.2.Nominated articles may be of any length, but if the author wishes to be considered for publication,submitted articles must conform to the publication guidelines of the Journal.