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CUJH Constitution

CUJH Constitution

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Published by: Columbia Undergraduate Journal of History on Feb 06, 2009
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06/16/2009

 
 ___________________________________________________________________________________  ___________________________________________________________________________________ 
Constitution Article I: The Organization of the Journal
1.The Columbia Undergraduate Journal of History is a publication of the Columbia UndergraduateHistory Council.2.All accounts, funding, and financial resources shall be kept through the Undergraduate History Council and the Columbia University History Department.3.The Journal shall be published twice annually.4.The Columbia Undergraduate History Council is responsible for guaranteeing the financial security, viability and growth of the Columbia Undergraduate Journal of History.5.All decisions on matters of editorial policy and leadership shall be internal to the Editorial Board of the Columbia Undergraduate Journal of History, and the Undergraduate History Council willrecognize and preserve the autonomy and integrity of the Editorial Board and the decisions of theeditors.6.All amendments and changes to this constitution must be proposed in writing and approved by a2/3 vote of the Editorial Board.
 Article II: Structure of the Editorial Board
Section 1: The Executive Committee and the Editorial Board 
1.The Columbia Undergraduate Journal of History will constitute itself through an Editorial Boardevery semester.2.The leadership of the Journal shall be an Executive Committee composed of one Chair and threeSenior Editors.3.The Chair of the Journal shall be elected for one year, with elections in December.4.The Chair shall call meetings and set the agenda so that the Journal completes all necessary tasksduring the publication cycle.5.The Chair is responsible for appointing Editorial Committees and assigning tasks to editors.6.Members of the Editorial Board shall elect their officers; candidates for positions must declare theirinterest, and their candidacy announced, at least one week before the election.7.A candidate for the Executive Committee of the Journal must have been an editor with the Journalfor at least one semester.8.The Senior Editors shall be elected for one year, with elections in December; if a candidate for theposition of Senior Editor can only serve for one semester, he or she must declare this to theEditorial Board before the election.9.A member of the Editorial Board may run for both the position of Chair and Senior Editor in thesame election, but the positions cannot be held at the same time.10.One Senior Editor will serve as Treasurer of the Journal each semester; the Treasurer is responsiblefor keeping financial accounts with the History Department and coordinating fund raising efforts11.One member of the Editorial Board will serve as the Secretary of the Journal each semester; the
 
Secretary shall take meeting notes that will be sent to the Editorial Board within twenty-four hoursafter each meeting.
Section 2: Composition of the Editorial Board 
1.Any undergraduate student at Columbia University may apply to join the Editorial Board;preference will be given to history majors and those with a background in historical studies.2.Applicants to Editorial Board must submit an application containing a summary of history coursestaken, a writing sample of seven to ten pages on a historical topic; a complete list of othercommitments and estimate of availability.3.The Executive Committee shall determine which applicants will be offered editorial positions,including a list of alternates in case an editor must resign from the Journal mid-semester.4.The size of the Editorial Board is determined by the Executive Committee; in addition to the fourmember Executive Committee, there shall be no fewer than twelve and no more than twenty regular editors.5.All editors, including members of the Executive Committee, who fail to fulfill the responsibilitiesof the Journal can be removed from the Journal by a three quarters vote of the Editorial Board6.Grounds for removal from the Editorial Board include: (1) absences from meetings; (2) failure torespond to group emails; (3) inability to contribute to decision making at Editorial Committeemeetings due to incomplete or superficial review of the required material; (4) failing to carry outspecial tasks specifically assigned to an editor; (5) failure to fulfill the responsibilities of their officein the Journal; (6) any reason which indicates that an editor's participation hinders the effective work of the Journal.7.A review of an editor's performance can begin with either the complaint of an editor or on theinitiative of the Executive Committee; the Executive Committee must inform the editor of thecomplaint and offer a chance for explanation; the removal of an editor must be placed on theagenda of the Journal at least a week in advance, and the questioned editor may be present toexplain his or her situation and performance; the vote to keep or remove an editor must beanonymous and not held in the presence of the editor whose position is being considered.8.In cases where a member of the Executive Committee fails to fulfill the responsibilities of the Journal, that member may be either demoted to the status of editor, or removed from the EditorialBoard entirely.9.Vacancies on the Executive Committee, due to either resignation or removal, must be filled withintwo weeks; candidates to fill the vacancy must declare their interest at least one week prior to theelection.
Section 3: Decision Making 
1.All major decisions of the Journal shall be made by an open vote of the members of the EditorialBoard; two-thirds of editors must be present for a quorum.2.In cases of urgency or expediency, the Executive Committee may make decisions on behalf of the Journal; if there is disagreement within the Executive Committee, the issue should be addressed tothe Editorial Board at large; the Editorial Board may rescind a decision of the ExecutiveCommittee by a two-thirds vote; all decisions of the Executive Committee must be promptly reported to the Editorial Board as a whole.
 Article III: Editorial Process
Section 1: Nominations 
1.All articles considered for publication in the Journal must be nominated as “outstanding undergraduate scholarship in the field of history” by a professor or lecturer; teaching assistants may also nominate articles to the Journal but should do so in consultation with the course professor.2.Nominated articles may be of any length, but if the author wishes to be considered for publication,submitted articles must conform to the publication guidelines of the Journal.

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