Professional Documents
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TABLE OF CONTENTS i
Manipulating Data .........................................81
Move, copy, and paste............................................................... 82
Add/delete columns ................................................................... 88
Add/delete rows ......................................................................... 94
Employ multiple worksheets..................................................... 99
Employ AutoFill........................................................................ 101
Insert/delete worksheets ......................................................... 107
ii TABLE OF CONTENTS
Performing Basic
Calculations
In this section, you’ll learn how to:
• Add
• Subtract
• Multiply
• Divide
• Calculate averages
• Find the maximum value
4. Type:
Frog Farm
6. Type:
Per-Frog Costs
8. Type:
Tadpole
Food
Tank
Total
Type:
.39
Type:
1.21
Type:
.72
The Practice Excel Files folder should now appear in the Save
in box:
Frog Farm
2. Type:
6. Type:
It should read:
=B4+B5+B6
Tip: You just created a formula that adds up the per-frog costs
for the tadpole, food, and tank.
Price
A B C D E
1 Frog Farm
2
3 Per-Frog Costs Price
4 Tadpole .39 Frog 2.50
5 Food 1.21 Packaging .50
6 Tank .72 Total
7 Total 2.32
8
=SUM(E4:E5)
Type:
Type:
Type:
Sales
2250
Profits
Tip: This is the multiplication symbol. To type it, hold down the
SHIFT key, then press the number 8 key.
=B9*G4
Profit Margin
=G4/E6
6. Change the price of the frog to 3.00, then press the ENTER key.
Subsidies
Average
=average(
=AVERAGE(A15:C15)
Maximum
=MAX(A15:C15)
A B C D E F G
1 Buying Cars
2
3 Dream Car Cooper Hummer Total Diff Avg Max
4 Price 17000 56000
5 Payments 60 48
6 Interest Rate .07 .08
7 Finance Chg
8 Amt Financed
9 Est Monthly Pmt
4. In cell D5, calculate the total payments made for both cars.
5. In cell E4, calculate the difference in price between the two cars.
7. In cell B7, calculate the finance charge for the Cooper Mini.
13. Save the workbook as Cars in the Practice Excel Files folder.
• Format text
• Format cells
• Adjust columns and rows
• Print worksheets
FORMATTING WORKSHEETS 43
Format text
Modify fonts
1. Open the Frog Farm workbook from the Practice Excel Files
folder.
44 FORMATTING WORKSHEETS
4. Click the drop-down arrow beside the Font Size box.
FORMATTING WORKSHEETS 45
6. In the Font list, click Arial Black.
46 FORMATTING WORKSHEETS
7. Double-click on cell A3.
FORMATTING WORKSHEETS 47
9. Click the icon, then the icon.
Price
Profit Per Frog
Profit Margin
Sales
Profits
Subsidies
48 FORMATTING WORKSHEETS
The worksheet should look like this:
FORMATTING WORKSHEETS 49
Format numbers
50 FORMATTING WORKSHEETS
Tip: If the icon isn’t present on the Toolbar, click the arrow at the
end of the Toolbar, then Show Buttons on Two Rows.
FORMATTING WORKSHEETS 51
4. In the same way, format all the numbers in the worksheet
(except the Subsidies years and Profit Margin) as currency.
52 FORMATTING WORKSHEETS
7. Click the icon twice more.
FORMATTING WORKSHEETS 53
The number should change to percent:
54 FORMATTING WORKSHEETS
Format cells
Change cell color
FORMATTING WORKSHEETS 55
3. When the Format Cells window appears, click the Patterns tab.
56 FORMATTING WORKSHEETS
4. In the Color grid, click the light gray square.
FORMATTING WORKSHEETS 57
6. Click the worksheet.
58 FORMATTING WORKSHEETS
Add borders
1. Click and drag from cell E14 to cell F15 to highlight the four cells.
FORMATTING WORKSHEETS 59
3. When the Format Cells window appears, click the Border tab.
60 FORMATTING WORKSHEETS
4. Click the button.
FORMATTING WORKSHEETS 61
Shift alignment
62 FORMATTING WORKSHEETS
3. Click the worksheet.
FORMATTING WORKSHEETS 63
Adjust columns and rows
Adjust column width
64 FORMATTING WORKSHEETS
Some of the cells should display ##### signs:
Tip: This means the column is too narrow to display the cells’
contents.
FORMATTING WORKSHEETS 65
Drag the divider back to the right until you can see the contents
of the cells in column A:
66 FORMATTING WORKSHEETS
3. Double-click on the divider between the G and H column
headers.
FORMATTING WORKSHEETS 67
Adjust row height
1. Click the box in the corner at the intersection of the column and
row headings:
68 FORMATTING WORKSHEETS
2. Place the cursor on the divider between rows 4 and 5.
FORMATTING WORKSHEETS 69
4. On the Toolbar, click the icon.
70 FORMATTING WORKSHEETS
Print worksheets
Print preview
This will show how the worksheet will look when printed:
FORMATTING WORKSHEETS 71
2. Click the button.
72 FORMATTING WORKSHEETS
Adjust page breaks
2. Drag the blue dotted line to the right until it merges with the blue
solid line.
FORMATTING WORKSHEETS 73
3. Drag the bottom blue solid line down until it shows all the page’s
content.
74 FORMATTING WORKSHEETS
The worksheet should return to normal view.
FORMATTING WORKSHEETS 75
Print a region
76 FORMATTING WORKSHEETS
2. On the Menu Bar, click File, then Print.
FORMATTING WORKSHEETS 77
3. When the Print window appears, click the Selection radio
button.
78 FORMATTING WORKSHEETS
Practice:
Formatting Worksheets
1. Open the Cars workbook from the Practice Excel Files folder.
FORMATTING WORKSHEETS 79
6. Print preview the worksheet and make sure that all its contents fit
on one printed page.
80 FORMATTING WORKSHEETS
Manipulating Data
In this section, you’ll learn how to:
MANIPULATING DATA 81
Move, copy, and paste
Move cell contents
1. Open the Frog Farm workbook from the Practice Excel Files
folder.
82 MANIPULATING DATA
It should turn into a four-way arrow:
MANIPULATING DATA 83
6. Move the contents of cell I4 to cell G4 in the same way.
84 MANIPULATING DATA
Copy and paste
MANIPULATING DATA 85
3. Click cell G3.
86 MANIPULATING DATA
5. Press the ESC key on the keyboard.
This should get rid of the “marching ants” around cells I3—J3.
MANIPULATING DATA 87
Add/delete columns
Add a column
88 MANIPULATING DATA
A new column should appear:
MANIPULATING DATA 89
Add multiple columns
90 MANIPULATING DATA
Three new columns should appear:
MANIPULATING DATA 91
Delete columns
92 MANIPULATING DATA
The column should disappear:
MANIPULATING DATA 93
Add/delete rows
Add row
94 MANIPULATING DATA
A new row should appear:
MANIPULATING DATA 95
Delete row
96 MANIPULATING DATA
The row should disappear:
3. Click and drag down the row headings for rows 9 through 15.
Numbers Per-Frog
MANIPULATING DATA 97
8. Make this text Arial, 12 point, and bold.
98 MANIPULATING DATA
Employ multiple worksheets
1. Double-click the Sheet 1 tab.
MANIPULATING DATA 99
2. Type:
Numbers Per-Frog
4. Type:
Sales
Frog Sales
January
February
March
10
20
12. Highlight cells A4 and B4, then place the cursor on the Fill
Handle.
Total
It should disappear:
Revenue
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4. Open FlowerShop.xls.
9. Using the Fill Handle, drag the formula from Total Bouquets
Sold in March (cell D6) so the formula applies to April.
Revenue
January
Gross Sales
10. Type:
times
='Numbers Per-Frog'!E8*Sales!A4
Net Revenue
in cell A5.
='Numbers Per-Frog'!E8*Sales!A4
='Numbers Per-Frog'!F8*Sales!B4
When the formula in B4 was moved over to cell C4, Excel moved
over the cells used in the formula, too:
6. Press DELETE.
8. Click in the Formula Bar, before the E in E8, to place the cursor
there.
9. Type:
11. Type:
='Numbers Per-Frog'!$E$8*Sales!A4
14. Place the cursor on the Fill Handle and drag it to cell C4.
times
16. Click cell C4, then place the cursor on the Fill Handle.
18. Edit the formula in cell B5 in the Revenue sheet to make cell G6
in the Numbers Per-Frog sheet an absolute reference.
When you’re done, the Revenue sheet should look like this:
2. Type:
>175
Income
in cell A1.
times
times
8. Fill the other cells in the worksheet to show the Gross and Net
revenue for each month.
10. Click cell G7, then use the Function Wizard to get the answer.
Tip: Use the SUMIF function in the Math & Trig category.
• Add comments
• Freeze panes
• Create charts
Freezing panes
Freezing panes is a great help when working with large spreadsheets.
Frog Sales
3. On the Bouquet Sales sheet, freeze all the rows above row 4.
AutoSum
An icon used to automatically total a column or row.
Cell
The basic unit of Excel, formed by the intersection of a row and column.
Chart
A visual representation of data, such as a pie chart or bar graph.
Column
A vertical line of cells in a worksheet.
Column Header
The identifying label at the top of a column.
Fill Handle
A small solid box in the lower right corner of a selected cell. It is used to
copy the contents of a cell or cells into adjacent cells.
Formula
An equation that tells Excel how to calculate values in a worksheet.
Formula Bar
A box located at the top of an Excel worksheet that displays the formula
within the selected cell.
Freeze Panes
Selecting rows or columns so they remain stationary when scrolling in a
worksheet.
GLOSSARY 157
Range
An array of selected cells. A range is indicated with a colon between cell
designations. Example: A1:A15 indicates the first 15 cells in column A.
Row
A horizontal line of cells labeled with a number on the left side of a
worksheet.
Row Header
The identifying number for each row.
Tab
A stub the bottom of a worksheet (like on a file folder) that contains the
name of the worksheet.
Workbook
An entire Excel file comprised of worksheets.
Worksheet
A single Excel sheet within a workbook.
158 GLOSSARY
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