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Accounts Payable Procedure Description

Accounts Payable Procedure Description

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Published by: valtech20086605 on Jan 09, 2013
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Business Info-Solution Accounts Payable System
Licensed Material--Not to be copied without written permission of SolutionWare, Ltd.
 
ACCOUNTS PAYABLEPROCEDURE DESCRIPTION
 
 
Business Info-Solution Accounts Payable System
Licensed Material--Not to be copied without written permission of SolutionWare, Ltd.
Copyright Notice
Accounts Payable program copyright 2000 SolutionWare, Limited .Written and produced by SolutionWare, Ltd (SWL). Copyright 2000 (SWL). This document may not, inwhole or in part, be copied, photocopied, reproduced, translated, or reduced to any electronic medium ormachine-readable form without written consent from SWL. This manual, the software product, and allother materials are copyrighted products and are protected by international copyright law. It is illegal touse this program product outside the terms of the software license agreement.Printed in the United States of America.
January 2001
 
Business Info-Solution Accounts Payable System
Licensed Material--Not to be copied without written permission of SolutionWare, Ltd.
 
TABLE OF CONTENTS
JOB: Directory/Maintenance of Company Master File....................................................1Step 1. BAPCLWCMP – Work with Companies..........................................................1Step; Work with Direct Deposited Vendors...............................................................8Step: Getting Started with Vendor Payments-Direct Deposit/Check.......................12Step; Work with Vendor Checks..............................................................................14Step 2. BAPCLCOMP - List Company File................................................................16JOB: Maintenance of Expense Code Table.................................................................17Step 1. BAPCLWEXC – Work with Expense Codes..................................................17Step 2. BAPCLEXPC - List Expense Code File.........................................................20JOB: Maintenance of Vendor Master File.....................................................................21Step 1. BAPCLWVND Work with Vendors.............................................................21Step; BAPCLVLST - List Vendor Master.................................................................33Step; BAPCLLABL - Print Vendor Labels................................................................33Step; BAPCLWVND INQR Work with Vendors inquiry only.................................33Step; BAPCLUPTN - Update 1099 Totals File........................................................34Step; BAPCLLSTN - List Vendor Totals..................................................................36JOB: Renumber/Reassign Vendor Number's...............................................................37Step 1. BAPCLERNV RENUMBER - Create Renumbered Work File With Oldvs. New Number.......................................................................................................37Step 2. BAPCLERNV REASSIGN - Update Work File Assignments.........................37Step 3. BAPCLRNMV - Update Files Changing All Vendor Numbers.......................37Step. BAPCLRNMC Cancel Renumber/Reassign Vendor Numbers....................37JOB: Year End Processing...........................................................................................38Step 1. BAPCLLIMT - Update 1099 Limits File.........................................................38Step 2. BAPCL1099 - Print 1099's............................................................................38Step 3. BAPCL109D - Create 1099 Magnetic Media.................................................38Step 4. BAPCLZVMS - Zero Year-To-Date Vendor Totals........................................41JOB: Enter/Update Accounts Payable Invoices...........................................................42Step 1. BAPCLWINV – Work with Invoices...............................................................42Step; BAPCLMRGC Recover Merge/List Job......................................................59JOB: Accounts Payable Payment Cycle.......................................................................60Step 1. BAPCLWIPY—Work with Invoices to Pay per Company..............................60Step 1.1. Clear/Create Cash Requirements/Due Invoices for all Companies............62Step 1.1.1. Verify Clear/Create Cash Requirements/Due Invoices...........................62Step 1.1.2. Select Due Invoices................................................................................63Step 1.2. Clear Cash Requirements for all Companies.............................................65Step 1.2.1. Verify Clear Cash Requirements.............................................................65Step 1.3. Download Cash Requirements to PC file (IFS)..........................................66Step 1.3.1. Verify Download of Cash Requirements.................................................67Step 1.4. Upload Cash Requirements from PC file (IFS)..........................................68Step 1.4.1. Verify Upload of Cash Requirements......................................................69Step 1.4.2. Upload of Cash Requirements from PC file (IFS)...................................70

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