The Rainbow Council of the Boy Scouts of America, Request for Proposal Page 2of 34.
Wermer, Rogers, Doran, and Ruzon LLC of Joliet performed the most recent services for the fiscal yearending December 31, 2011. Copies of prior reports and management letters are available upon request.5.
All applicable services should be performed in accordance with generally accepted auditing standards(GAAS) as adopted by the American Institute of Certified Public Accountants, BSA policy and any otherapplicable requirements and standards that apply.6.
We will require ten copies of the Auditors Report together with financial statements, management letter,and any internal control and compliance report you plan to issue.7.
If additional work should have to be performed by the auditors due to their initial work not meeting theauditing standards, such work will be done at no additional charge to the Boy Scouts. Subject to theprovisions below, the contract may be terminated by the Scout Executive of the Boy Scouts.a.
Termination for Convenience: The Boy Scouts may, without cause, terminate this contract inwhole or in part at any time for its convenience with a ten (10) day written notice to theContractor. In such instance, an adjustment shall be made to the Contractor, for reasonable costsof the work performed through the date of termination. Termination costs do not include lostprofits, consequential damages, or unabsorbed or absorbed overhead for the Contractor or itssubcontractors. Contractor expressly waives any damages or indirect costs that may arise from theBoy Scout's election to terminate this contract in whole or in part for its convenience.b.
Termination for Cause: Termination by the Boy Scouts for cause, default, or negligence on thepart of the Contractor shall be excluded from the foregoing provisions. Termination costs, if any,shall not apply. The ten (10) days advance notice requirement is waived, and the default provisionin this proposal shall apply.8.
The BSA accounting system has the ability to export the chart of accounts in electronic form. Dependingon the accountant's software, it may be possible to import the chart of accounts into your software.
Your Response to the Request for Proposal
As discussed earlier, responses to this proposal are due no later than 5PM on January 31, 2013. Please submit anelectronic copy utilizing Microsoft Word or the PDF format. Submit responses to:Brian McDanielAudit Committee ChairmanBrian.McDaniel@Comcast.Net You may also fax a copy to the Rainbow Council in care of Mr. McDaniel at 815-942-6716.In responding to this request, please provide the following information formatted in the order listed:1.
Detail your firm's experience in providing auditing and tax services to organizations in the nonprofitindustry as well as organizations of a comparable size.2.
Identify the partner, manager, and in-charge accountant who will be assigned to our job if you aresuccessful in your bid. Provide biographies of all members together with their experience in serving thenonprofit industry.3.
Describe how your firm will approach the audit of the Boy Scouts.4.
Furnish standard billing rates for classes of professional personnel.5.
Provide reference names and contact information for other nonprofit organizations.6.
Describe how and why you are the best firm to be awarded the contract.7.
Include the estimated number of hours by level of staff that you expect to incur and the correspondinghourly rates.8.
Include a copy of your firm's most recent peer review report, the related letter of comments, and the firm'sresponse to the letter of comments.
Evaluation of Proposals
The Boy Scouts will evaluate proposals on a qualitative basis. This includes our review of the firm's peer reviewreports and related materials, interviews with senior engagement personnel to be assigned to the Boy Scouts, results