JOHN A JOSEPH
In adult education projects, generallythere are not any hard and fast set of rules, criteria or any one specific model.Methods, models, criteria are situationand context specific. Hence, PD in adult education is a process of collection of authentic data about recurringphenomena on an ongoing basis toprovide insights into programs,implementing strategies andorganization development mechanisms.In this sense, PD of each organizationor project provides a different model.PD is based on the learning approach.Before undertaking bigger projects, it is useful to apply PD on pilot scale togain clearer insight into policyformulation and criteria for makingbigger projects. PD of another agencyon the similar project can used to gainpolicy insights, etc. In PD, the keyplayers are managers, supervisors,community leaders etc. The insights andanalyses of process begin during thedata collection process itself.Hence, not only PD provides insights intothe programs and strategies but alsobuilds the organization capacities. PDprovides inter linkages betweendifferent agencies, facts, systems, not conventionally thought of in adevelopmental model. PD also helps ineducating different members who jointhe agency at different stages on themission and strategies and serves thepurpose of orientation and teambuilding.Every social set-up, organizationoperates under its own articulatedideology, mission and perspectives. Avariety of processes take place duringthe articulation and implementation. It is very difficult to capture all processesthat undergo in a development organization. PD is a tool, which helpsto collect data systematically on variousprocesses. PD is not an evaluationstrategy, or a post-facto exercise. It isan exercise to gather all data forcontinuous reflection and analysis andre-examination of strategies forstrategic and operational framework.The above discussion makes it clear that knowledge and skills about processdocumentation is a necessary item of acquisition by professional adult educators. Unit 2 is going to focus onexplaining what and why of processdocumentation and what its relevanceis for running an adult educationprogram. Most importantly, it providesthe learners some key skills to beginprocess documentation at their end.
2.2 The Aim and Importance of Process Documentation
Process documentation is a method of concisely capturing and sharing criticalproject concepts, plans and informationas they are developed, so that impactedparties can share this information, makeinformed decisions, and keep theproject moving forward without havingto revisit old discussions.The basic aim of process documentation(PD) is to learn from implementationexperience and in the light of this modifythe strategy and ultimately, policy of aprogram, project or organization.Documentation of processes helps increating systematic information toarticulate the intervention strategies anddevelop the flow chart of a program.This helps the project or organization tofind out more about the needed fieldintervention methods, coordination,management requirements, financialmanagement and human resourcedevelopment policies. Not only the project conducting process documentation takes