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Minutes of the Secretaries' Committee Meeting - Northern Province, 11th December 2012

Minutes of the Secretaries' Committee Meeting - Northern Province, 11th December 2012

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1
M
inutes of the Secretaries’ Committee Meeting
Venue: :- Conference Hall, Chief Secretary’s Secretariat, Northern ProvinceDate & Time :- 11
th
December 2012, 3.00 p.mParticipants
1.Mrs.R.Wijialudchumi Chief Secretary, NP2.Mr.R. Umakanthan Deputy Chief Secretary, Planning3.Mr.A.Manoranjan Deputy Chief Secretary, Finance4.Ms.R.S.Thurairajah Deputy Chief Secretary, Administration5.Mr.R.Raveendran Secretary, Ministry of Health& IM6.Eng.A.E.S.Rajendra Secretary, Ministry of Infrastructure7.Mr.S.Sathiyaseelan Secretary, Ministry of Education8.Mr.R.Varatheeswaran Secretary, Ministry of Local Government9.Mr.T.Thiyagalingam Secretary, PPSC10.Mr.N.Sarveswaran Asst. Director Planning, PPS11.Mr.M. Thushyanthan Asst. Director Planning, PPSThe Chief Secretary, Northern Province Mrs.R.Wijialudchumi, chaired the meeting andwelcomed all Secretaries and Deputy Chief Secretaries who were present at the 3
rd
SecretariesCommittee meeting for this year.Minutes of the previous meeting held on 27
th
August 2012 were adopted unanimously. This wasproposed by Mr.R.Varatheeswaran,Secretary, Ministry of Local Govt. and Seconded byEng.(Mr).A.E.S Rajendra, Secretary, Ministry of Infrastructure Development. Matters arisingout of minutes the last meeting also were discussed.
1.Outstanding Provincial Audit Quarries
It has been informed that, all the Departments have been answered for audit quarriesraised by the Dept. of Audit consequently satisfactorily settled.
Action by:- DCS.F2.Advance Programmes
It has been informed that, the new vehicle pass system have been introduced and practiceby the Secretaries and Heads of Departments.
Action by:- All HoD
 
 
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3
.
gency Result Framework ( ARF)
Deputy Chief Secretary – Planning pointed out that, the Finance Commission is beingclosely monitored the development plans in the Province according to the Agency ResultBased framework (ARF). According to the guidelines issued by the Finance Commission, Agency Result Framework for the year 2013 2017 have been finalized and submitted tothe Presidential Secretariat and the Finance Commission at the Workshop on 6thNovember 2012 at SLIDA.
Action by:-All Sec & DCS. Planning4.Vital Statistics
DCS-Planning informed that the data is being collected from the relevant stakeholders forthe period of 2
nd
Half of the year 2012.
Action by:- DCS. Planning5.Seniority List
Deputy Chief Secretary-Administration has informed that, the seniority list forManagement Assistant (Class-I) is prepared.
Action by:- DCS.PPA6.Provincial Information and Communication Training Center (PICT)
 The training programme on Internet & Networking and Hardware conducted for 201 teachersin 8 Zones and 50 Programme Assistants in the Sectoral Departments. This programmeorganized by the Provincial Planning Secretariat in collaboration with the ManagementDevelopment Training Institute (MDTI) for the period of April to November 2012.
 Action by:- DCS.P
7.Approval of Memoranda
Deputy Chief Secretary Planning submitted the following memoranda for the year 2012under CBG and PSDG for the approval of the Secretary’s Committee. After the brief discussion 08 memoranda under CBG and 32 memoranda under PSDG were approved withthe condition to implement those projects.
 
 
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Source of FundsMemo No Sector Work Item AmountRs.in MnConditionCBGCBG/2012/12Dept. of Probation andChildcareServicesRepairs of Jeep ( WP KH 9935)0.175 ApprovedCBG/2012/13 Dept. of IM Procurement of Equipments &Furniture Ayulveda Hospital &Herbal Garden at Nainamadhu.0.50 ApprovedCBG/2012/14 ProvincialTreasuryProviding Computer and Accessoriesto Chief Secretary Cluster1.20 ApprovedCBG/2012/15ProvincialTreasuryProcurement of 2 Nos.Road Roller17.00 ApprovedCBG/2012/16 Dept.of HealthFixing of Air Condition at DGH,Vavuniya1.20 ApprovedCBG/2012/17Dept.of Building
x
Construction of AdministrativeComplex to the NPC atKaithady – Rs.20 Mn
x
Infrastructure Facilities for NPCadministrative building atKaithady Rs.5 Mn25.00 ApprovedCBG/2012/18ProvincialTreasuryPurchase of 1000 Bicycle to theIsland Resettled People in JaffnaDistrict12.00 ApprovedCBG/2012/19 M/Local Govt..Purchase of 15 Nos. of SewingMachines for WRDS0.325 ApprovedPSDGPSDG/2012/25 Dept. of IMImprovement of Herbal Garden atNaruvilikulam,Mannar0.50 ApprovedPSDG/2012/26Dept. of LocalGovt.Construction of Overhead Tankand Pipeline at Pallikuda inPoonagari PS area2.00 ApprovedPSDG/2012/27 Dept. of CultureConstruction of Cultural Hall andMusic Training School inKilinochchi District2.00 ApprovedPSDG/2012/28Dept. of LocalGovt.Construction of Boundary Wall forcompost yard at Thachchangadu inTellipallai division2.00 ApprovedPSDG/2012/29Dept. of LocalGovt.Construction of Tube Well atKarainagar1.00 ApprovedPSDG/2012/30Dept. of HealthService, NPConstruction of PMCU atKaithady
 
8.00 ApprovedPSDG/2012/31Dept. of HealthService, NPProcurement of Furniture andEquipments to RDHS, Mullaitivu3.50 ApprovedPSDG/2012/32Dept. of AgricultureRenovation of Irrigation system atDATC, Muruganoor, Vavuniya0.33 Approved

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