Page 3 – Guidance on the Campus Security Act
TECHNICAL ASSISTANCE FOR INSTITUTIONS
If institutions have questions, or request assistance indeveloping their campus security reports, please refer them tothe Customer Support Branch. That office is responsible forproviding technical assistance to institutions with regard to therequirements of the Campus Security Act and they can be reachedat: phone: 1-800-433-7327; e:mail: firstname.lastname@example.org; fax: (202)260-4199. Additionally, if institutions have questionsconcerning possible conflicts with the Family Education Rightsand Privacy Act (FERPA), please refer them to Dear Colleagueletter GEN 96-11 (May 1996). That letter states that there is noconflict between the disclosure requirements of the Act andFERPA.
PROGRAM REVIEW PROCESS - POLICIES, PROCEDURES AND STATISTICS
Reviewers will ensure compliance with the Campus Security Act inone of two ways, depending on whether or not complaints about aninstitution’s campus security report have been received.
In theabsence of specific complaints about a report’s accuracy,reviewers should ensure that all the required elements areincluded in the report.
However, reviewers are
responsiblefor approving or disapproving the statements, policies andprocedures enacted by institutions.
Additionally, instead of verifying the accuracy of a report’scrime statistics, reviewers should attempt to evaluate the
used by an institution to collect crime data andstatistics. Interviewing the preparer of the report is probably
The Department established procedures for reporting complaints about campussecurity reports in Dear Colleague Letter GEN 96-11 (May 1996). This letterinstructs individuals to file complaints directly with the Directors of theappropriate regional offices. However, it is possible that informationconcerning violations of the Campus Security Act may be received through othermeans such as referrals from other offices or agencies, media, etc.
Examples of these are policies that encourage accurate and prompt reporting ofcrimes, descriptions of educational programs to promote awareness of rape, etc.Please refer to the attached Campus Security Act - Program Review Checklist ofthe current regulations for a complete list of all required policies,procedures and statements.
The regulations only require that institutions have certain statements,policies or procedures in place. Institutions have discretion as to thespecific manner in which policies and procedures will be implemented and thewording of their statements. However, in situations where it is
being met, as opposed to a reviewer not agreeing with apolicy or statement, then institutions must be informed of the deficiency andinstructed to correct the problem.