Or How To Please Your Newsletter Editor With Results Presentation
In a recent article Mike raised the matter of results formatting and the use word-processors andspreadsheets. Unfortunately since software these days does not come bundled with a manual manyusers are left to work most of it out for themselves or to go out and buy a third-party book.Generally these books cover the basics but not a lot more unless it’s one of the thick and thereforemore expensive ones. As a result of this many people do not know the full power of the word processor installed on their computers. Hopefully this little piece will go some way to helpingexplain some of the more useful features to events organisers compiling their results lists, and gosome way to making Mike’s life a little easier.
First of all in order to go through these examples it would be better to make the non-printingcharacters (spaces, tabs and paragraph markers) visible on the screen. To do this in Word click onthe menu TOOLS > OPTIONS, then click the tab marked VIEW and click in the selection box for each character as required. Tabs appear on the screen as arrows, spaces as a dot at half alpha-numeric character height and the paragraph marker as a backwards ‘P’ with a filled in circle anddouble vertical line.Below you can see an example of your rather unordered results list with just the normal tab settings. pos
name club class time. … …. …. ….9 Joe Bloggs Devon M10 89:2310 Katie Jones Devon W35 102:2711 Tom Brown IND M75 109:44If you were to click on one of the lines you would see a little capital L in the ruler at the top of thescreen, just underneath the normal Word buttons. This is the LEFT TAB marker. What you mightnot have known is that there is more than one kind of tab in your word-processor. These are theleft, right, centre and decimal tabs and when used correctly can be quite powerful.By default if you were to click on the ruler you would insert on the current line a Left Tab. If younow move your eyes over to the left side of the ruler you should see a very small button with thelittle
tab marker on it. Click this button to cycle through the variety of tab markers.Clicking once will bring up the Centre Tab that looks like
. Clicking a second time will bring upthe Right Tab, looking like
. Clicking a third time will bring up the decimal tab that resembles thecentre tab with a small dot on the right hand side. See below for an example of each different tab inuse.This is a left tab This is a centre tab This is a right tabAnother left tab Centre tab again finishing with a right tabBelow you can see the decimal tab in action. It lines up the decimal points or colons for you.0.00111 10:01101.12 100:231.1254 1:12