System Prototype and Evaluation Plan

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System Prototype & Evaluation Plan

Electronic Attendance System

Joseph Ng Chow

joseph.ngchow@utoronto.ca

Victoria Mui

victoria.mui@utoronto.ca

Brian Shim

brian.shim@utoronto.ca

Veronica Wong

veve.wong@utoronto.ca

DAVE DEARMANCSC318

–

THE DESIGN OF INTERACTIVE COMPUTATIONAL MEDIANOVEMBER 10, 2008

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Table of Contents

PROJECT DESCRIPTION #REQUIREMENT SUMMARY #

F

UNCTIONAL

#U

SER

#U

SABILITY

#E

NVIRONMENTAL

#T

ECHNICAL

#A

DDITIONAL

U

SABILITY

R

EQUIREMENTS

#

DESIGN SUMMARY #STORYBOARD PROTOTYPE #

D

ESCRIPTION

#S

TORYBOARD

#S

CENARIO

#R

ATIONALE

#

PHYSICAL PROTOTYPE #

D

ESCRIPTION

#V

ISUALS

#S

CENARIO

#R

ATIONALE

#

FUNCTIONAL PROTOTYPE #

D

ESCRIPTION

#V

ISUALS

#S

CENARIO

#R

ATIONALE

#

EVALUATION PLAN #SUMMARY #WHO DID WHAT? #

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Note:

Although the system has two user groups, administrations and teachers, we will only be

focusing on the teachers‟ perspective in this report.

Project Description

After our research in G2 and G3, we have solidified our vision for the Electronic AttendanceSystem (EAS). Our studies have shown that the current Trillium system that is used throughoutthe Toronto District School Board comes with three shortcomings that undermine the integrityof the student attendance system. (1) The machine-readable paper that is scanned into thesystem is designed in a way that makes it easy for the user to make mistakes resultinginaccurate records. (2) It requires student couriers to deliver class attendance to theadministration office, causing them to miss class and burdening them with responsibilities thatare irrelevant to their studies. (3) Attendance forms are taken down to the office specific

times in the day. Consequently, only the teacher or the office is aware of a student‟s presence

at a given time making it difficult to determine a student's whereabouts in an emergencysituation.The general application of EAS is to facilitate school attendance systems by addressing all of these issues. By designing a simple device that transmits student records electronically in real-time, we eliminate the need for a student courier, and all concerned parties will have up-to-date student records. Teachers will take attendance through an electronic panel that ispopulated with students from the class list. If a student arrives late, the teacher will correctthe student's attendance record as opposed to sending them down to the office to update theirstatus. The attendance record and any status updates will be transmitted to the administrationoffice immediately, where it is processed. Administration staff can then identify the studentsthat are late or absent without a note, and address these cases. Teachers and administrationstaff are our target users, but students and parents will also benefit from EAS. In particular,through this proposed attendance system, students will lose less class time and parents willknow where their children are at all times.