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emergency_vp_toolkit_best_practices_for_counties_2008-09

emergency_vp_toolkit_best_practices_for_counties_2008-09

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05/10/2014

Working Document
Information compiled by EPOC\u2019s Vulnerable Populations Workgroup
1
Revised 9/8/08
Special-Needs/Medical Shelters/Registries/Transportation
Arizona Counties
County
Contact
Registry
Transportation
Special-Needs/Medical Shelters
Apache

Apache County Public Health
Emergency Preparedness
Office
928-333-0212

Harry Cordova
Director
County Emergency
928-337-7630

hcordova@co.apache.az.us
NO
o

Working to establish a registry and
are predicating it on access to
agency databases, such as Area
Agency on Aging/Northern Arizona
Council of Governments
(AAA/NACOG), Department of
Economic Security Division of
Developmental Disabilities (DDD),
Arizona Early Intervention Program
(AzEIP), Little Colorado Behavioral
Health, Senior Centers, etc. (must
address major HIPAA issues with
these agencies). They have tried to
establish a registry with individual
registration via advertising through
newspapers, bulletin boards, and
the post office with almost no
success. Working through agencies
could provide access to 90 to 95%
of the special-needs population.

o

Information on a registry could be
posted on Secure Integrated
Response Network (SIREN), and
agencies could post information and
provide automatic updates.

o

Proposing to administer through county emergency management and public health.

o

State that federal Center for
Disease Control (CDC) funding is
contingent on including special-
needs in emergency management.

o

The strategies for working with and
providing for special-needs
populations will be included in the

Sheriff's deputies \u2013 triage.
o

Large domed facility with 7,000
capacity - used for Rodeo-
Chedeski fire

o

Very limited hotel rooms are
reserved under county name to
be commandeered and
distributed by the Sheriff's
Department if an event looms.

Working Document
Information compiled by EPOC\u2019s Vulnerable Populations Workgroup
2
Revised 9/8/08
County
Contact
Registry
Transportation
Special-Needs/Medical Shelters

Incident Action Plans contained with
the County Emergency Plan. The
intention is to integrate Special-
Needs Communication Plans as
part of the Emergency Plan. It is
anticipated that the Communication
Plan will integrate a reverse 911
system with the \u201c593\u201d regional Web
site and information line. This will
then be bolstered by integrating
Special-Needs Units and Branches
into the Incident Command
organizational charts.

o
Parts of these special-needs plans
will be tested in a countyM as s
Evacuation of Phoenix table top

exercise to be conducted on
February 11th and a second one on
an unspecified date in June or July.

o
Planning the following workshop:

Listen, Protect and Connect:
Meeting the Mental Health Needs of
Children in All-Hazards Events.

This workshop is put on by the
UCLA for emergency personnel,
social workers, nurses and public
health staff, and volunteers. They
are looking at dates in April or May
for this workshop. While this
workshop provides tools for a
specific population, they feel that
these issues transcend into many of
the special-needs populations. The
skills learned in this workshop can
be built on in future workshops,
conferences, and trainings.

Working Document
Information compiled by EPOC\u2019s Vulnerable Populations Workgroup
3
Revised 9/8/08
County
Contact
Registry
Transportation
Special-Needs/Medical Shelters
Cochise

Michael Evans
County Emergency
Coordinator
520-432-9550

mevans@cochise.az.gov

Elizabeth Lueck
Bioterrorism Preparedness
Program Manager
520-432-9437

elueck@cochise.az.gov
NO
o

We held our first stakeholder
meeting on 4/29/08 and had 51 plus
attendees and our second meeting
on 7/17/08. The guests were from
Community Health Centers, Nursing
Homes, Catholic Social Services,
Emergency Management, SEAGO,
Local Ministries, Behavioral and
Mental Health Organizations, sister
counties, and many other varied
organizations.

o

Preliminary work has been done
with Catholic Social Services, and
they will partner with SouthEastern
Arizona Governments Organization
(SEAGO) and others to obtain
information and build a database to
operate from the County GIS.

o

Emergency planning for special-
needs began with pandemic flu in
the summer of 2006.

o

Special-Needs Populations were a
Priority Project under the 2007-2008
Cooperative Agreement Grant for
Bioterrorism Preparedness and will
be included in the coming grant
year.

o

A Community Outreach Program
has been initiated to train special-
needs groups on personal
preparedness in the event of a
natural or man-made disaster.
Quarterly meetings and plan
updates will take place.

During the 4/29/08 meeting, we
asked the stakeholders to give us a
list of their resources including
vehicles, shelters, and kitchen
capacity. This resource list along
with an emergency call down list for
all participating agencies is
included in the Special Needs Risk
Communication Plan drafted this
summer and delivered to ADHS as
part of the grant. The plan includes
contact information, resource
listings, and information
dissemination systems.

To date there are 20 MOUs with
local school districts requesting use
of facilities for emergency needs
including sheltering. There are four
MOUs with churches for the same
type of facility usage. In the fall of
2008, these and several local
business MOUs will be sanctioned
by the Cochise County governing
body then housed at the County
Attorney's office. They are five year
agreements.
.

CoconinoSherrie Collins
County Emergency Director
928-526-2735
scollins@coconino.az.gov
YES
o

Registry is administered and
housed by the County Health
Department and funded by the
Centers for Disease Control (CDC)

Depends on the evacuation needs
of individuals.
o
Red Cross has agreements for
general public shelters.
o

Coconino County Health
Department also has a plan for
a special-needs shelter for

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