An Organization is a means to an end. It is essential to carry out thedetermined course of action. Complex relationships exist between the specializeddepartments and the general departments as many top managers are seeking theadvice of personnel manager. Thus, Organization establishes relationship among theemployees so that they can collectively contribute to the attainment of companygoals.
Direction is an important managerial function in building sound
industrialrelations besides securing employee contributions. Co-ordination deals with the task of blending efforts in order to ensure successful attainment of an objective. The personnel manager has to coordinate various managers at different levels as far as personnel functions are concerned. Personnel management function should also becoordinated with other functions of management like management of money,machine, and material.
Controlling involves checking, verifying and comparing of the actualizewith the standards, identification of deviations if any and correcting of identified deviations. Thus, action and operation are adjusted to predetermined plans and standards through control
Elements of Job Analysis
Job Analysis is not useful but an essential part of organizational strategies to serve thefollowing purposes:
Organization and Manpower Planning
: It is helpful in organization planning,for it defines labour needs in concrete terms and coordinates the activities of thework force, and clearly divides duties and responsibilities;
Recruitment and Selection
: By indicating the specific job requirements of each job (i.e. the skills and knowledge), it provides a realistic basis for the hiring,training, placement, transfer and promotion of personnel. “Basically, the goal is tomatch the job requirements with a worker’s aptitude, abilities and interests”. Italso helps in charting the channels of promotion and in showing lateral lines of transfer;
Wage and Salary Administration
: By indicating the qualification required for doing a specified job and the risks and hazards involved in its performance, ithelps in salary and wage administration. Job analysis is used as a foundation for job evaluation;
: Job Analysis provides information, which enables us tochange jobs in order to permit their being managed by personnel with specificcharacteristics and qualification.
Employee Training and Management Development
: Job Analysis provides thenecessary information to the management of training and development programmes. It helps to determine the content and subject matter of in trainingcourses. It also helps in checking application information, interviewing, weighingtest results, and in checking references.