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Created by Michael Murphy 15
th
February 2009 http://www.murphyzville.com
Managing Multiple Email Accounts Using Google Mail
February 15
th
2009 –http://www.murphyzville.com 
I manage quite a few domain names, and many of them require email - all of which I set up throughthe free services of Google Mail via their Google Apps. Their system has improved greatly over thepast few years, and I can now manage all of my emails from my primary account - meaning I caneasily send and receive to and from all accounts without having to log in to each domain nameindividually.If you’re new to Google Mail/Apps and wish to do the same, then this post will hopefully get you on theright path. I’m going to cover the following:
Step One
- How to set up a domain name with Google Apps so that you can run your email.
Step Two
- How to then add additional domain names to an existing mail account so that you cansend and receive via one interface.
Step Three
- How to use labels and filters to organise your mail from the various accounts.
Step One - How to set up a domain name with Google Apps so that you can run youremail.
 
You will need to do this step for all of the domain names you wish to set up Google mail with.Start off by going to the free Google Apps sign up page -http://www.google.com/a/cpanel/domain/new 
For the purpose of this tutorial I’m going to assume you have a domain name managed by athird party provider, but you are able to purchase a domain name via Google Apps, and thatwill do the Step One setup for you.
 Select ‘Administrator’ and enter the domain name you wish to set up, in this case I’m going to useriddle.me
 
Created by Michael Murphy 15
th
February 2009 http://www.murphyzville.com
Now enter your personal details. The First name and Last name fields will default to the name that isused when you send emails using this domain name.You do not need to enter organisation information on the same page, but may do so if you wish.Finally enter the user information you wish to use. The username will be your actual email addressthat you will send and receive email from/to.Read the terms and conditions you are signing up to and continue.
 
Created by Michael Murphy 15
th
February 2009 http://www.murphyzville.com
You’re now taken to the Google Apps Dashboard, a place where you will rarely need to visit in thefuture, but there are a few things you need to do on here in order to set up your mail.Firstly, you’ll need to verify ownership of the domain name. Afterall, Google can’t have you setting upemail on just any name now can they?Click on Verify Domain Ownership.Here you have two options to prove ownership of the name, and it depends on where your domainname is registered and the options available as to which you would like use.
Verification by uploading an HTML file.
 This is the quickest method of activation, but you can only use this method if your domain name is setup with hosting space.Open up notepad and copy the text shown on the dashboard page (the part that starts with google andfeatures other random text and numbers. Save the notepad file as googlehostedservice.html and astype ‘all files’. Now upload this to the root directory of your hosting page and click on ‘Verify’.
Verification via CNAME record.
 If you do not have any webhosting you can verify ownership by adding a CNAME to the DNS of yourdomain name. The process will differ depending on where you registered your name, and you mayneed to contact your domain name provider to set this part up.However, if your provider does allow you to add CNAME records via the control panel simply add thegoogle text shown (again, the one with random text and numbers) as the Left Hand Side of thedomain name, and enter ‘google.com’ as the Right Hand Side. Make sure you are adding a CNAMErecord and not an A Record:
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