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MIS Short Answer Type

MIS Short Answer Type

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Published by hitmaaaccount
MIS Short Answer Type
MIS Short Answer Type

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Published by: hitmaaaccount on Feb 09, 2013
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1
MANAGEMENT INFORMATION SYSTEMS2 MarksUNIT I1. Define MIS.
A
management information system
(
MIS
) is a system or process that providesinformation needed to manage organizations effectively. An 'MIS' is a plannedsystem of the collecting, processing, storing and disseminating data in the form ofinformation needed to carry out the functions of management.
2. Goals of MIS
 
Provide managers with information
 
Regular, routine operations
 
Control, organize and plan better
3. Benefits of MIS
 
Effective and efficient coordination between Departments
 
Quick and reliable referencing
 
Access to relevant data and document
 
Use of less labour
 
Improvement in organizational and departmental techniques
 
Management of day-to-day activities
4. Data
Data is the raw material in the production of information. It represents a fact; anumber, a statement, or a picture. A single piece of data has no meaning unless thecontext is understood.
5.
 
Information
 Information is the data that have meaning within a context. Data in relationshipsand pattern gives information. Data after manipulation is called information.
6. Knowledge
Knowledge is seen as a dynamic human process of justifying personal beliefs as part
of an aspiration for the “truth”.
Knowledge is the acquisition and even theunderstanding that one has acquired information.
7. Intelligence
Intelligence
 
is the processes and the products that lead to understanding and takingdecisions related to reality. Intelligence is a way of manipulating information.
 
 
2
8. Information TechnologyInformation technology
(
IT
) is concerned with technology to treat information. It isa contemporary term that describes the combination of computer technology(hardware and software) with telecommunications technology. (Data, image andvoice networks)
9. Information System
An
information system
(IS) is an arrangement of people, processes, data, andtechnology that interact to collect, process, store and provide as output theinformation needed to support an organization.
10. Transaction Processing System
Transaction Processing Systems (TPS) are operations support systems that recordand process data resulting from business transactions. Process data resulting frombusiness transactions, update operational databases, and produce businessdocuments. They process transaction in to two basic ways. In batch processing,transactions data are accumulated over a period of time and processed periodically.In real time processing, data are processed immediately after a transaction occurs.
11. Decision Support Systems
DSS give direct computer support to managers during the decision making process.For example, an advertising manager may use a DSS to perform a what-if analysis aspart of a decision to determine where to spend advertising dollars.
12. Executive Information System
EIS provide critical information from a variety of internal and external sources ineasy
to
use displays to executives and managers. For example, top executivesmay use touch screen terminals to instantly view text and graphics that highlightkey areas of organizational and competitive performance.
13. System Analyst
A systems analyst is responsible for searching, planning co-ordinating and
recommending software and system choices to meet an organisation‟s business
requirements.
 
3
UNIT II1. System analysis
System analysis is a process of investigating a system, identifying problems andusing the information to recommend improvements to the system. Here theresponsibility includes only requirement determination, not the design of thesystem.
2. System Design
System design is a process of designing a new system based on the userrequirements and the detailed analysis of the existing system. It is the most crucialphase in the developments of a system. The logical system design arrived at as aresult of systems analysis is converted into physical system design.
3. System Analysis Vs System DesignSystem Analysis System Design
System analysis describes what a systemshould do to meet the information needsof usersSystems design specifies how the systemwill accomplish this objectiveAnalyze the resources, products andactivities of any information systemspresently usedDevelop general specification for howinput, processing output storage andcontrol activities.Determine the information systemcapabilities that will meet theinformation needs of an end user.Develop detailed specification for userinterface products and methods,database structures and processing andcontrol procedures.Document and communicate the logicalinput, processing and output storage andcontrol requirements of a proposed newor improved information systemDocument and communicate the detailedspecification of the proposed system toend user.
4. DFD
A
data flow diagram
(
DFD
) is a design tool to represent the flow of data through aninformation system. A data flow diagram (DFD) is a graphical representation of the"flow" of data through aninformation system,modeling its process aspects.
5. ER Diagram
The Entity-Relationship (ER) model is a conceptual data model, capable ofdescribing the data requirements for a new information system in a direct and easyto understand graphical notation.
6. Entities
Entities represent classes of objects (facts, things, people,...) that have properties incommon and an autonomous existence.

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